An accounting and auditing firm
in Thika, serving individual and corporate clients in various sectors.

They seek to hire an Audit
Assistant who is detail oriented.

Salary: 30,000

Job Duties:

• Be able to execute Internal Audit


• Execute audit assistant functions to check the accuracy of
  accounting systems and procedures.


• Verify and inspect accounts receivables, payable and general
  ledger for its accuracy.


• Check, inspect and reconcile bank deposits and payments.


• Study, inspect and assess, budgets, balance sheets and other
  related financial statements and records.


• Review and recommend changes in internal audit controls.


• Check and verify accounting books and records are in
  conformity with industry practices and corporate policies.


• Ensure compliance of regulatory guidelines and generally
  accepted auditing standards


• Establish working relationships with client personnel


• Prepare financial statement reports and documentation
  supporting our client’s audit opinions


• Provide recommendations for improved controls and enhanced
  business efficiency

Skills and Qualifications:

• 3 years’ experience at a public accounting firm, must be
  recent


• Professional Accounting qualification CPA (K) Finalist


• Bachelor’s degree in Accounting or a business field is an
  added advantage.


• Great in managing people


• Time management


• Audit, Legal Compliance, Documentation Skills.


• Attention to Detail, Thoroughness, Accuracy


• Presentation Skills.

How to Apply

If you are up to the challenge,
possess the necessary qualification and experience; please send your CV only
quoting the job title on the email subject (Audit Assistant)
rwkassociates@gmail.com before Monday 15th May 2023.

Position: Contract Administrator

Industry: Manufacturing

Reports to: Contract & Procurement Manager

Location: Nairobi

Our client in the manufacturing
industry is seeking to recruit a Contract Administrator.

Successful candidates will be
responsible for supporting the Contract Holder in carrying out the day-to-day
administration and management of the executed Contracts; to verify Contractor
compliance with the terms and conditions of the contract.

Main Accountabilities and Responsibilities

• Assist relevant Contract Holders in the management of
  Contracts in compliance with applicable procedures and guidelines.


• Verify Contractor compliance with Contract Terms and
  Conditions, Scope of Work, Deliverables and Schedule, and report to CH any
  deviation or missing part.


• Constant monitoring of Contract Value vs Contract duration in
  order to request Amendment process in due time


• Provide general contractual/commercial advice to the Contract
  Holder and User Department members.


• Administer and maintain traceability and records of all
  correspondence, meetings, actions and decisions relating to the assigned
  contract(s).


• Provide necessary assistance in contractual negotiation and
  dispute resolution. Liaise with Procurement, Finance and/or Legal
  Department with reference to significant Contractual/Commercial issues.


• Liaise with Contract Holder to anticipate changes and
  together with Cost and Planning provide Management with advance notice of
  potential Trends.


• Participate and lead the kick-off meetings to review contract
  terms and conditions, the change order process and claims avoidance.
  Making sure all the contractual documents (insurances, bonds, guarantees,
  subcontractors list, org chart, etc.) are delivered by the Contractor in
  due time, as agreed during KoM and as per Contract provisions.


• Preparation and constant updates of the Contracts file, which
  contains all main contractual information of the assigned Contracts.


• Attend the Handover meeting with C&P and verify the
  completeness of Contract documents.


• Coordinate and maintain a register of contractual and
  commercial issues.


• Prepare correspondence, drafting official letters to the
  Contractors on routine contractual/commercial matters, for signature by
  the Contract Holder/Company Representative.


• Review correspondence from Contractors and monitor &
  expedite response times by Company.


• Attend and lead meetings with Contractors at which
  contractual/commercial matters may be discussed. Review the Contractor’s
  (or in the absence prepare own) minutes of all such meetings prior to
  verification by the Company.


• Ensure all required guarantees, insurance and tax
  certificates have been received from the Contractor and forwarded to
  Company Legal, Insurance and Tax departments for verification, as required
  and report to CH any deviation or missing part. Corrective actions to be
  undertaken in the case are expired.


• Review draft sub-contract enquiries, bid evaluations and
  draft sub-contracts, as prepared by Contractors, and obtain appropriate
  Company approvals/comments if required. Proper archiving and traceability
  of Subcontractor’s documents for Compliance checks.


• Following the Contract variations - maintaining the tracing
  file for Company Instructions, Variation Order Proposals and Variation
  Orders. Ensuring the rates proposed are in line with the market. The file
  needs to be complete in all parts, the file needs to be a comprehensive
  source of information.


• Ensure compliance with ERP procedures and processes regarding
  timely management of Call Offs and Service Entries.


• Facilitate and maintain positive interface and communication
  between all the functions involved in the Contract execution.


• When applicable, coordinate the settlement of the final
  account and processing of the Completion Certificate and preparation of
  the Close-out Report for the Contract Holder’s signature.


• Assist and support contract compliance review and audit
  activities and ensure implementation of audit report recommendations by
  the teams involved.


• Provide feedback on lessons learnt from Contract
  Administration activities to CA Focal Point and to the Contract Management
  Support unit in HQ.

HSE

The Contracts Administrator
should ensure that all contracts comply with the company's HSE policies and
procedures, and that suppliers and contractors adhere to these policies as
well.

They must also ensure that any
products or services procured do not pose any safety risks to employees or the
environment. This includes conducting HSE assessments of suppliers and
contractors and ensuring that they have appropriate safety measures in place.

Qualifications and Experience

• Education: Engineering bachelor’s degree preferred; Administration
  and Finance Bachelor/Master degree preferred


• Licenses or certifications (if applicable): CIPS as a plus,
  not mandatory


• Minimum of 5 years’ experience of which a minimum of 3 years
  as a Contract Administrator involved in the preparation, negotiation and
  administration of a broad range of complex technical contracts/purchases
  with the attendant knowledge and experience of commercial, insurance and
  legal issues is essential.

Technical knowledge and professional skills

• Ability to write, read, analyse, and interpret common
  scientific, technical, financial and legal documents. Ability to apply
  concepts such as fractions, percentages, ratios, and proportions to
  practical situations.


• Ability to respond to common inquiries or complaints, both verbally
  and in writing.


• Ability to write reports and information that conforms to
  prescribed style and format.


• Proficient personal computer skills including electronic
  mail, record keeping, routine database activity, word processing,
  spreadsheet, graphics etc.


• Ability to solve practical problems and deal with a variety
  of concrete variables in situations where only limited standardisation
  exists.


• Ability to interpret a variety of instructions provided in
  written, oral, diagram, or schedule form. Ability to handle multiple
  projects/Contracts simultaneously.


• Be proactive, a self-starter and ability to work with minimum
  supervision.


• Systematic thinker and good organisational skills/time
  management.

Apply at ats.flexi-personnel.com latest by 4th
May 2023 under Contract Administrator job posting.

NB: Flexi Personnel does not
charge candidates for job placement

Communications Officer

Key Responsibilities

• Develop, write, and edit HIAS
  Kenya public and communications materials, including press releases,
  statements, fact-checking, Q&As guidance notes, briefing notes, fact
  sheets, newsletters, blog posts and social media content.


• Promote communication and
  publicity materials of HIAS Kenya through appropriate media channels.


• Track analytics and create
  reports detailing successes and failures of communication campaigns.


• Ensure that all communication and
  marketing materials align with HIAS brand identity and donor standards.


• Work with Communication and
  Program team members to conceptualize and implement communication
  strategies, campaigns and other initiatives.


• Provide technical guidance to
  HIAS Kenya program staff in developing Information Education and
  Communication (IEC) material.


• Respond to media inquiries,
  handle interview requests and perform media outreach.


• Develop escalation protocols for
  managing communication crisis, should they arise.


• Perform market research and
  analyze the HIAS Kenya’s audience and its needs.


• Create and maintain a robust
  relationship with the media to promote the organization image.


• Develop and maintain a database
  of journalists, reporters, media and other related organizations.


• Coordinate promotional events and
  news conferences, press releases and exhibitions.


• Monitor and respond to feedback
  from the media and the public about HIAS on traditional and digital
  channels.


• Ensure that digital marketing
  content aligns with HIAS brand identity and purpose and adheres to
  official brand guidelines.


• Participates in ongoing
  development of HIAS Kenya’s communications strategy and training of staff
  in communications best practices.


• Contributes to HIAS Kenya’s
  internal communications, including drafting talking points, reports and
  others.


• Maintain up to date of matters
  and issues pertaining to the country under the area of expertise to
  provide advice and updates to the country office.


• Collaborating with the Country
  director, fundraising specialist and program managers to send funders
  newsletters, and to promote on-site tours.


• Coordinate with the HIAS HQ
  Communications department to share relevant content, ensure message
  alignment, participate in HIAS global campaigns, and maximize social media
  impact.


• Maintain up to date of HIAS
  communications policies and guidelines.


• Performs other tasks as assigned.

Qualifications

• Bachelor’s degree in
  communication or journalism or other relevant field.


• 2-3 years of prior experience
  creating digital content and managing communications campaigns, working in
  media or marketing, experience in the humanitarian sector is preferable.


• Strong communication skills both
  oral and written as well as analytical skills.


• Ability to work well
  independently and with a team.


• Understand the best practices of
  main social media channels including Facebook, Twitter Instagram, LinkedIn
  and other digital platforms.


• Ability to compose engaging and
  accurate media content.


• Superior time management skills
  and the ability to juggle multiple projects simultaneously.


• Excellent computer skills (MS
  Word, Excel and PowerPoint essential).


• Knowledge of photo and video
  editing and design software is an asset.


• Understanding of communications,
  external relations, and advocacy best practices


• Avid reader with a keen eye on
  laws, Policies and issues affecting Persons of Concern at the National and
  Global level.


• Knowledge of Accountability to
  Affected Populations


• Knowledge of PSEA

How to Apply

CLICK HERE TO APPLY

TERMS OF REFERENCE

CONSULTANCY FOR UNDERTAKING TOPOGRAPHICAL SURVEY AND DEVELOPMENT OF ENGINERING DESIGNS FOR PROPOSED WATER PAN CONSTRUCTION AT ALIKUNE VILLAGE, DAADAB SUBCOUNTY, GARISSA COUNTY

Background information

DRC has been operational in Kenya since 2005 and is one of the United Nations Refugee Agency’s (UNHCR) largest Implementing Partners in the refugee response. DRC is present in Garissa (Dadaab & Garissa), Turkana (Kakuma, Kalobeyei & Lodwar), Nairobi and Mandera counties.

In Garissa county, DRC is implementing livelihoods, protection and gender-based violence (GBV) programming in the refugee camps as well as economic recovery interventions in the host communities affected by climatic change related disasters.

In 2023 DRC with funding from Water Sector Trust Fund and co-financing from Garissa County government has expanded the humanitarian aid portfolio and intend to rehabilitate strategic boreholes in livestock concentration areas, drill a borehole in Ifo refugee camp, conduct public health promotion interventions as well support the local community in developing sustainable and climate-adapted agriculture, pasture production and water resource management related interventions to secure water catchment area.

Purpose

The main objective of the consultancy service is to undertake

1. Selection of a suitable site for proposed 50,000 m3 water pan construction.


2. Carry out detailed topographical survey to aid design of the waterpan as well as development BoQs for 50,000 m3 water pan..


3. Conduct Environmental and social impact assessment for the Water pan as required by the Environmental Management and Coordination Act of 1999 and Environmental impact and audit regulations of 2003.

Scope of Consultancy

Topographical survey, hydrological study and engineering design development

The design team shall undertake the following:

1. Delineate, identify, and establish the villages to benefit from the proposed water project with clear population data.


2. Determine where to locate the infrastructure and other related structures with soil analysis and other tests as required for Water pans siting.


3. Establish rainfall and hydrological data for design of the structure


4. To conduct topographical survey of the proposed Water pans with clear accurate contour points picked and plotted.


5. Prepare engineering design report and drawings, which include all proposed components (for the structure, cattle troughs, communal drawing points etc.)


6. To prepare bills of quantities (BOQs) and drawings and other tender documents to be used to tender the works


7. To prepare resultant scheme layout


8. Prepare section within the design report project sustainability which should include expected O&M cost.


9. Obtain Water Resources Authority (WRA) permit to construct the water pan at the identified location.

Environmental & Social Impact Assessment study (ESIA)

The consultant will be required to do the following:

1. Provide a brief description of the proposed project, including the general design and extent of construction work.


2. Describe the nature and location of the project in terms of its biophysical characteristics as well as its surrounding land uses including a description of those features of the project and its structures that will have potentially negative environmental impacts.


3. Describe the current socio-economic environment of the project area and highlight constraint and opportunities.


4. Identify and point out potential environmental effects associated with the proposed project, focusing on both the positive and negative effects as well as effects to the biophysical, social, economic, heritage and cultural components of the environment as well as assess public perception of the proposed developments


5. The potential impacts must relate to:
   
   1. Project location
   
   
   2. Project target beneficiaries
   
   
   3. Project design
   
   
   4. Construction works
   
   
   5. Project operation
   
   


6. Prepare an Environmental Management Plan (EMP) by which all mitigation/enhancement measures will be carried out, the costing and schedule for implementation during the construction and the operation of the project including any capacity building measures for effective implementation of the EMP.


7. Prepare an Environmental Monitoring Plan indicating the parameters to be monitored and indicators of performance.


8. Submit to NEMA for approval and licensing

Stakeholder Group

The following groups will have an interest in the exercise:

1. National government administration


2. Water Fund


3. County Government – Ministry of Water and Irrigation, Ministry of Public Health and sanitation, Ministry of agriculture, Ministry of Environment and Natural Resources.


4. DRC Kenya


5. Religious and Peace committees


6. Provincial Administration


7. Water Resources Authority


8. NEMA


9. School Management Committees


10. Water user committees

Purpose of the Topographical survey

1. 
   

   To assess the suitability of the proposed sites for construction of the water pan, carry out topographic survey of the same and include in the topographic survey map the following; water pans name, total volume of earth works, pan storage volume, District, location, designer / engineer, client and dates of survey and design.

   
   


2. 
   

   Water demand in consideration of number of months for support and loses (evaporation and seepage)

   
   


3. 
   

   To generate a topographic sheet (Map) at an appropriate scale, clearly outlining Sheet No. Grid reference and contours (at 1.0 to 2.0 meters intervals for the reservoir area and 0.5 to 1.0 meters for the pan and spillway areas) of the proposed area under consideration for construction of the water pan.

   
   


4. 
   

   To establish not less than four concrete bench marks, two of these bench marks indicating the pan axis alignment, located at a horizontal distance of at least 10 (ten) meters from the upper contour level.

   
   


5. 
   

   To provide essential site information relating to the catchment area and pan site in question that includes;

   
   
   1. Catchment area (km2).
   
   
   2. Maximum attitude (m)
   
   
   3. Altitude at water pan site (m)
   
   
   4. Mean annual rainfall (mm)
   
   
   5. Mean annual run-off (mm3)
   
   
   6. Mean annual evaporation (mm)
   
   


6. 
   

   In the context of maximum altititude above, to establish spot heights clustered within the area under consideration for construction of water pan at a grid of 5x5 m

   
   


7. 
   

   From the contour map, to clearly indicate the direction of ground slope for purposes of establishing water pan components such as but not limited to; embankment, the tail race and the positioning of the spillway and any other auxiliary structures as may result.

   
   


8. 
   

   Reservoir: To establish existing reservoir characteristics (if any) and those be realized after excavation with regard to;

   
   


9. 
   

   Impounded area (M2)

   
   


10. 
    

    Storage capacity (M3), dead storage volume (m3) and net storage volume (m3).

    
    


11. 
    

    Expected Annual evaporation (m3)

    
    


12. 
    

    Geotechnical assessments of the proposed site

    
    


13. 
    

    Embankment: To design and avail projected details of the embankment after construction that include;

    
    


14. 
    

    Height above lowest foundation (m).

    
    


15. 
    

    Gross and net free boards (m).

    
    


16. 
    

    Embankment slopes; both upstream and down stream

    
    


17. 
    

    Core slopes

    
    


18. 
    

    Total fill volume (m3)

    
    


19. 
    

    Foundation / core trench excavation volume (m3)

    
    


20. 
    

    Spillway: To design and represent on the topographic map detailed design drawings of spillway that include;

    
    


21. 
    

    Slope (s)

    
    


22. 
    

    Width (m)

    
    


23. 
    

    Total length (m)

    
    


24. 
    

    Design capacity (m3/s)

    
    


25. 
    

    Inclusion of sills, their sizes, and location along the spillway length

    
    


26. 
    

    Volume of spillway exaction (m3)

    
    


27. 
    

    To design and represent on the topo sheet the proposed water pan of maximum volume of earth works, with storage of 50,000 m3 (minimum based on the water demand and design support period) showing all the components of a pan including but not limited to the following;

    
    


28. 
    

    Linear dimensions of the pan

    
    


29. 
    

    The volume of earthworks to be excavated so as to achieve a volume of water storage of approximately 50,000m3

    
    


30. 
    

    The embankment height

    
    


31. 
    

    The gross free board

    
    


32. 
    

    The spill way depth, width, length and slope

    
    


33. 
    

    The silt trap, rip rap and configuration of surface run -off channel (non-erosive and non-sediment inlet channels 2 no.

    
    


34. 
    

    Filtration gallery with a pipe to the off-take shallow well and animal trough

    
    


35. 
    

    The location of an offtake shallow well

    
    


36. 
    

    Fence enclosure – adequate number and size to avoid vandalism if entry is limiting.

    
    


37. 
    

    Animal access ramps

    
    


38. 
    

    How soil erosion will be controlled

    
    


39. 
    

    To develop the water pan detailed drawings (reference drawings) showing all the necessary sections including but not limited to;

    
    


40. 
    

    Longitudinal section of the earth pan) showing water pan crest height in relation to reservoir mean depth, the silt trap, the surface run-off inlet channel and the associated protection works

    
    


41. 
    

    Transverse sectional views of the water pan along the embankment in relation to the spillway, free board and off take structures alongside all necessary details that we aid in construction process.

    
    


42. 
    

    Provide the design report.

    
    


43. 
    

    Plan view of the earth pan

    
    


44. 
    

    BOQ and drawings for cattle trough and all auxiliaries inclusive access ramps and fence.

    
    

Reporting

The outputs should be on a suitable scale, line profiles, and survey data. The data will be delivered in both hardcopy and softcopy (survey data, pipeline profiles, and maps). This information should be validated in a workshop and approved by the county government All reports shall be in the English language and prepared on A4 metric size paper. The following reports shall be prepared and submitted for comments or approval by DRC supply chain and WASH technical team.

Inception Report:

This report shall comprise of a brief of the project, description of baseline information and project overview including summary of the initial perception or findings. The consultant shall further give defined proposals covering the methodologies of the detailed hydraulic design and the detailed work program of all major activities of the assignment – 5 copies and a digital copy to Client.

Draft Design Report:

This report shall summarize the findings, analysis, results, and recommendations of the assessment including consultative public participation and shall contain all supporting material. The Reports shall be presented to the stakeholders for review, inputs and contributions - 3 Copies for each project and a digital copy to Client.

Final Design Report:

This report shall incorporate all revisions and comments proposed by DRC following discussions and agreement between DRC and the consultant. Comments of stakeholders shall be considered in the final report - Original, 3 copies, and a digital copy to client alongside those required by WRA for permit processing.

Time Frame

The assignment is expected to last 15 days and the time estimates for the various components are as follows:

• Survey and detailed design– 7 days


• Presentations and final reporting – 3 days


• Submission of documents and acquisition of WRA permits – 5 Days

The above stated durations are to be understood as guidance and it is the responsibility of the consultant to establish a detailed work program within the above time estimates. The estimated staff time inputs should be provided in accordance with the consultant’s professional judgment and knowledge of the local conditions and needs.

The consultant is requested be available for technical support, undertake field visits etc., during implementation if required to respond to design queries, if any, after the completion of the assignment. If design queries cannot be sufficiently clarified through phone or email, the Consultant will be required to come in person and any expense incurred in the process shall be borne by the Consultant during the whole implementation period.

Budget

The consultant to indicate all expenses that DRC will be required to incur in the process including consultancy fee as early quoted.

Note: Payment will be processed on batches and last payment will be made upon submission of WRA permit alongside delivering on the other output areas.

Qualification and Experience

1. A holder of Bachelor’s or Master’s Degree in Water Supply /Civil Engineering with expertise in Water projects. Attach CV and registration documents with Engineers board of Kenya.


2. Attach Certificates of registration and practicing license for the individual experts from EBK.


3. Valid Tax compliance certificate (will be verified on KRA portal), KRA pin must also be attached.


4. A minimum of 5 years’ experience in: undertaking feasibility assessments for water supplies, planning and designing of surface water infrastructure in situations and contexts similar to ASALs.


5. The consultant shall present a list of similar previous work done with references.


6. The consultant must possess necessary resources to undertake works of such a magnitude including equipment (this will be inspected before signing of contract), personnel etc. Should have in-house professional experts to incorporate in the exercise.


7. Provide CV of professional team and lead consultant (Engineer(s) including social scientist.


8. Should be flexible working in vast ASAL areas


9. Experience working in Garissa County added advantage


10. Prove of financial capacity (provide for 6 months bank statement or 3 years audited financial reports -2020 to 2022)


11. Business permit


12. Business registration certificate of incorporation

Documents to be Reviewed

The consultant shall be require reviewing but not limited to the following relevant documents in line with this study;

• Topographical maps of the area


• Water Act 2016


• Garissa county water act


• County annual development plan (CADP)

Scope of Environmental Assessment

The ESIA report will be prepared in accordance with the requirements prescribed under the Environmental management and coordination Act of 1999 and the Environmental Impact and Audit Regulations of 2003 and any other relevant law which may apply to the Project.

The EIA report will:

1. Assist the community and partners understand the environmental and socioeconomic consequences of the Project’s implementation and operation and will also assist DRC in its decision-making process;


2. Address: project impacts, including cumulative effects; mitigation options; as appropriate for the various types of impacts in terms magnitude, frequency, duration, seasonal timing, reversibility, and geographic extent

Discuss possible measures to prevent or mitigate impacts; assist in the monitoring of environmental protection measures.

The EIA/ESIA report will:

1. Provide a summary of the results of the ESIA report including:


2. The project components and development activities which have the potential to affect the environment;


3. Existing conditions in the study areas, including existing uses of lands, waterways, and resources and other activities, which have potential in combination with proposed project, to affect the environment;


4. The environmental effects which are anticipated;


5. Proposed environmental management plan(s) (EMP), mitigation measures and monitoring with implementation costing;


6. The effects of the environment on the project


7. Identify the environmental, cultural, and socio-economic impacts of the project. As appropriate, impact significance be explained in terms of direction, magnitude, frequency, duration, seasonal timing, reversibility, geographic extent, and uncertainty. Where possible, predictions are to be quantified


8. Discuss the key environmental issues of the project important for the achievement of sustainable environmental and resource management. Differentiate between issues with important environmental consequences and issues that can be mitigated through existing management approaches. Describe how ongoing uncertainties and emerging issues will be addressed


9. Based on the investigations, develop a mitigation matrix outlining mitigation measures for all potential negative environmental impacts including, but not limited to, construction activities, habitat alteration and erosion control.


10. Provide a detailed monitoring plan to be implemented for the entire operation, identifying any agency/body responsible for its implementation and any training that may be necessary for the implementation of the plan.


11. Describe the pertinent regulations, standards and policies, at the local and national level governing environmental quality, health and safety, protection of sensitive areas, including cultural resources, protection of endangered or threatened species, infrastructure development, land use control and tourism that may have an impact on the proposed project. Provide and discuss policy, legal or administrative issues as they relate to this proposed project.

Expected Key Contents of the ESIA Report

3.2.1 The report should be prepared per NEMA Guidelines; should include but not limited to:

Project Description and Justification

The first part of this section shall present the study area and summarize the proposed project activities. The second part shall briefly justify the project: purpose and needs to be fulfilled by the project. Figures and maps, if necessary, shall be incorporated to facilitate the comprehension of the project.

Policy, Legal and Administrative Framework

This chapter summarizes the policy, legal and administrative framework within which the ESIA was carried out, including the relevant environmental and social requirements. Also, it identifies relevant international environmental/social agreements that may be related to the project.

Description of the Project Environment

This section shall provide a brief description of the main physiographical and natural conditions, biological and human (social, cultural and economic) conditions prevailing in the study area.

Project Alternatives

This section shall present and analyze the various alternatives considered to reach the project’s objectives, including the “no action” option. Alternatives shall be compared in terms of their technical, economic, environmental and social feasibility, including public concerns.

Identification, Analysis and assessment of Potential Impacts and Mitigation/Enhancement Measures

The first part of this section shall present the analysis of beneficial and adverse impacts of the selected project alternative on the biophysical and human (social, cultural and economic) environments. Environmental and social significant impacts and their importance shall be summarized and irreversible or unavoidable impacts shall be clearly identified. The analysis shall cover anticipated impacts during the construction and operation phases.

Environmental and social impact mitigation plan: The second part shall identify: and briefly describe the enhancement and mitigation measures proposed to enhance benefits or prevent, minimize, mitigate or compensate for adverse impacts.

Monitoring Program

This section shall summarize the surveillance and monitoring activities proposed in the Environmental Management Plan prepared for the project.

Public Consultations and Public Disclosure

This section shall outline the actions undertaken to consult the affected groups and other concerned key stakeholders including Civil Society Organizations.

It shall include the invitations made to the relevant stakeholders and signed minutes or feedback documents by the concerned stakeholders. It shall also present major findings and outcomes of public consultations and specify how concerns were addressed.

Conclusion

The conclusion shall indicate the environmental and social acceptability of the project, considering the impacts and measures identified during the assessment process.

Annexes

Shall include

• List of names of the ESIA team


• Records and/or minutes of public consultations


• Data used during the analysis


• Terms of reference of this ESIA


• Photographs, maps and plans as appropriate.

Qualifications and Experience

The consultancy personnel shall comprise of a person or team of experts survey and design of water pans and in ESIA.

The following qualifications are required:

1. For ESIA the firm or proprietor should demonstrate proven technical and field experience of consultancy with at least a Bachelor’s Degree in Environment or related qualification.


2. Attach Certificates of registration and current practicing license for the individual expert(s)/ firm from NEMA.


3. A minimum of 5 years’ experience in preparation of ESIA reports for water projects. Should have in-house professional experts to incorporate in the exercise. Provide CV of professional team and lead experts


4. Should have completed at least 3 similar successful consultancy contracts either with a credible organization, preferably an organization with establishments in Kenya


5. The consultant must possess necessary resources to undertake works of such a magnitude including equipment (this will be inspected before signing of contract), personnel etc.


6. Excellent English speaking and writing skills


7. Valid Tax compliance certificate must be attached (Confirmation will be done at KRA portal)


8. Should be flexible working in vast ASAL areas


9. Experience working in Garissa County added advantage


10. Prove of financial capacity (provide 6 months bank statement or 3 years audited financial reports -2020 to 2022.


11. Registration certificates of incorporation


12. Business permit

Please find complete Bid documents in the following link: CONSULTANCY FOR UNDERTAKING TOPOGRAPHICAL SURVEY AND DEVELOPMENT OF ENGINERING DESIGNS FOR PROPOSED WATER PAN CONSTRUCTION

How to apply

Both Technical and Financial proposals should be submitted together in one envelope clearly marked “CONSULTANCY SERVICES FOR TOPOGRAPHICAL SURVEY, DESIGN AND ENVIRONMENTAL & SOCIAL IMPACT ASSESSMENT (ESIA)’’ and addressed to;

The Procurement Unit

DRC East Africa & Great Lakes Region

Lower Kabete Road (Ngecha road Junction)

P.O. Box 14762-00800 Westlands

Nairobi, Kenya

so as to be received on or before 8th May 2023 AT 1700hrs EAT

Tender prices must remain valid for 90 days from the date of tender closing.

On the set date for opening, all appropriately labelled tenders will be opened virtually in the presence of bidders or their representatives (should they choose to attend) and checked for compliance (both technical and financial proposals submitted) and accepted bids will be announced publicly. The financial proposals will be opened at a later stage after the preliminary and technical evaluation.

Note: The bidders should state the bid amounts in the submission letter so that they will be read out and recorded individually.