Matrix Development Consultants Coordination Team Secretary Job in Nairobi Kenya

Matrix Development Consultants is an international consulting company incorporated and registered in Kenya with offices in Nairobi. For over 27 years, Matrix has partnered with development agencies to implement projects throughout Eastern and Southern Africa.

Matrix Development Consultants Company has been contracted to provide consultancy services to the Government of Kenya (GoK) to develop a national action plan to enhance the implementation of the National Climate Change Response Strategy (NCCRS).

A senior secretary is sought to provide secretarial and administrative support to the Coordination Team.

We are looking for a suitably qualified individual to fill the position of Coordination Team Secretary

Employer: Matrix Development Consultants

Job Title: Coordination Team Secretary

Reports to: Coordinator

Contract Period: Full-time for nine months with possible extension to a maximum period of 20 months.

Place of Work: Nairobi, Kenya

Starting Date: ASAP

Purpose of the Job

To provide secretarial and administrative support to the Coordination team. Responsibilities of the Position

The coordination team will be responsible for

Organizing and maintaining the project diary of meetings and key events and for making appointments for the coordinator and consultant missions.Maintaining contact lists for the Action Plan Process.Dealing with formal correspondence and writing lettersOrganizing and attending meetings and workshops related to the project Taking minutes of meetingsActing as a focal point for project related telephone call and email queriesProducing documents, briefing papers, reports and presentationsProof reading of draft documentsCollaborating with website manager to upload relevant news and documents to the MEMR websitesAct as a focal point for uploading relevant files to the IT Coordination Tool Qualifications and Experience Required
University graduate Excellent written and verbal communication skillsAt least 8 years of senior secretarial experienceExperience of working in an International Organization or on Government of Kenya Projects Previous involvement in the Environment/Climate Change Sectors is desirable.Personal/ Interpersonal Skills
Be able to work independently and without supervisionStamina, commitment, efficiency and adaptabilityExcellent communication and negotiation skillsFlexibility to work extended hours to deliver commitments at busy periodsInterested candidates are requested to send their CVs (and nothing else) via email to consultants@matrix.or.ke with the position of interest in the subject line.

Kindly ensure that the submitted document bears the name of the candidate.

Deadline for receiving applications: Tuesday, 20 September 2011 at 14:00Hrs

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