Latest NGO Jobs. Grants Accountant

Grants Accountant Jobs at World Vision, Kenya

Job Description

Grants Accountant Job Purpose

Reporting and management of Somalia Resilience Program (SomRep) sub recipients.

Make SomRep Departments Payments:

Payments to Service Providers; housing expenses for SomRep International Staff, school fees for International

Staff Children and Travel agent, audit and consultancy fees.

Per diems for SomReP staff.

Business and Travel Advances for SomRep staff.

Data entry of SomRep payments to Interface to be incorporated in the ledger after review.

Confirmation from Administration and P&C department on expenses to be incurred by the office and those to be charged to individual accounts policies issues on expenditure limits, for example school fees for the dependants.

Ensure lack of back log on payments and maintain good relationship between SomRep program and creditors.

Work on SR funding requests:

Present the SR funding request for approval.

Prepare cash request for SR funding and follow up on approvals.

Prepare online payments through Citi-direct system of payments.

Prepare cash Voucher for approval.

Request SR to confirm receipt of funding released to their offices.

Timely disbursement of funds to SR

Monthly and Quarterly Grant reports:

Consolidate SR Monthly and quarterly financial reports for review before submission to the various donors.

Review and where necessary provide appropriate expense codes for items requested by partners to ensure accurate posting free from errors.

Prepare analysis of grant expenditure for management action aimed at monitoring performance of the various grants.

Preparation of timely grant reports whenever required

Preparation and participation in annual Audits:

Ensure all documents are filed and files are available for Audit. That will include both financial and contracts files.

Work with auditors for a timely retrieval of sampled documents.

Assists auditors in receiving required information for SomRep program from other departments, for example

Supply Chain department, P&C and World Vision Somalia Finance Office on issues of implementation of SomRep activities.

Monitoring bank balances:

Inform Grant Finance Manager on bank balances to ensure SomReP account is not overdrawn and money is available to make required payments.

Ensure funds are available for smooth running of program activities

Budget administration:

Link grant budgets with Work-plan, so that the activities to be undertaken in the program matches the budget

Work with Grant Finance Manager to match SR budgets to the consolidated program budget for purposes of consistency.

Monitor and review SR activities.

Administration:

Ensure all copies of final signed grant agreements /documents with various donors and sub- recipients are available on file.

Ensure good storage of financial reports and records pertaining to the various grants in line with SomRep program and donor requirements.

Attend program technical meetings and give feedback and updates on financial aspect of the various grants.
Qualifications for the Grant Accountant Jobs in Kenya


B.A Degree Accounting/ Commerce/Finance Option and CPA or ACCA qualifications

At least 3 years of experience in finance and Grants management

Should be Computer Literate, Work Well with MS Word and MS Excel

Knowledge and experience in working with Sun System accounting software

Ability to work with different partners and INGOs, to develop and maintain positive relationships.

Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills.

Working Environment / Conditions:

Work environment: Office-based with occasional filed travels.

Travel: 30% Domestic/international travel is required.

Interested candidates should apply HERE

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