British High Commission Jobs. Admin Assistant

A2 Administration Assistant to the Political Team Jobs at British High Commission, Kenya

Part time – 18 Hours /week

A vacancy has arisen at the British High Commission for Administration Assistant to the Political Team A2 (18 hours/week). The British High Commission Nairobi and British Embassy Mogadishu (Nairobi Office) consist of 360 employees with a wide variety of experience and job roles, representing over 10 British government departments working within Kenya and Somalia.

The position is graded at A2 for which the current salary on the basis of 18 hours/week starts at Kshs 64,526.40 per month before deduction of tax. Where the successful candidate is not liable to Kenyan tax the scale will be abated under HM Treasury rules and starts at Kshs 48,856.40 per month to take account of the tax they would have paid.

Due to the nature of the role it is necessary that any applicant is able to obtain security clearance to official-sensitive. Security checks and an interview will be conducted.

Admin Assistant Job Main purpose

Providing administrative support to the Political Counsellor to ensure smooth day to day running of the office. Managing Political teams related resources and information to ensure delivery.

Roles and responsibilities:

Keeping diary up to date

Arranging meetings, appointments and social events

Issuing invitations for official functions and keeping guest lists

Photocopying, faxing, despatching correspondence

Distributing and collecting internal papers

Booking official travel and transport

Organising programmes for duty tours

Covering for PA/HC during periods of absence

Support to Visits Officer including ad hoc airport meet and greets and cover when Visits Officer is on leave

Maintenance of Political Section’s contacts database

Ensure compliant record keeping and information management by team

Key competences required:

Leading and communicating

Delivering at Pace

Collaborating and partnering

Delivering a quality service
Skills / experience / qualifications required:

Fluency in written and spoken English

Ability to plan ahead and prioritises effectively

Organised and able to file methodically

Ability to multi-task and meet tight deadlines

Ability to work independently and use initiative to chase up progress on tasks

Produces clear, accurate work paying attention to detail

Makes effective use of office IT systems and software relevant to the job. Understands how to use spreadsheets, databases and PowerPoint

Experience of financial and budget procedures and able to accurately manage budgets

Previous work experience as a PA will be an added advantage

Can support colleagues when under pressure and able to contribute to cross-team working

Can convey information accurately and concisely.

Note

All applicants must be legally able to work in Kenya with the correct visa/status or work permit.

The British High Commission in Nairobi is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.

Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.

Spouses/registered partners of UK Based Staff, are able to work within the BHC/BCG but their salary will be abated at the appropriate tax rates.

Reference checking and security clearances will be conducted.

If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Any questions you may have about this position will only be answered during interview, should you be invited.

To Apply
Please read these notes carefully to ensure that your application is received and processed.

All applicants should submit a short (1 page maximum) covering letter stating why they are a suitable candidate for the position along with a copy of their CV (2 page maximum) in English and BHC application form, by email to: Recruitment.Africa@fco.gov.uk Applications will only be accepted by email.

BHC External Application Form – Admin Assistant to Political Counsellor (MS Word Document, 84.5KB)

Internal candidates should also submit the above with a copy of their appraisals covering the past 24 months.

All candidates should use the following subject line for their email; 24/15 NR, Administration Assistant to the Political Team A2.

Please submit only the requested documents. Please also ensure that your email including attachments is no larger than 2 megabytes (2MB), otherwise it may be rejected by your email system or the systems through which it will pass en route to us.

Internal candidates and spouses of diplomatic officers: Please quote in the subject line of your email, the Vacancy Notice No: 24/15 NR, Administration Assistant to the Political Team A2 and also indicate that you are an internal candidate or the spouse of a diplomatic officer.

The closing date is 18 August 2015 and no further applications will be accepted after this date.

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