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Finance Assistant
Dhoobley, Somalia
Background: The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997.
Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict. Programs include protection, Food security & Livelihoods, Shelter/NFI, and Water and Sanitation.
In Somalia, DRC Operates in five several regions and set up an operation in Dollow on October 2012.
We are seeking for a Somali national who will be based in Dhoobley as part of the implementation of Dhoobley operations, the staff will be Responsible for all tasks related to finance under the supervision of Dhoobley Team leader and for technical issues the Finance Coordinator will support, in compliance with DRC and donor’s policies and procedures.
The staff will consult closely at all times with the finance coordinator.
Key Responsibilities
To achieve the overall and specific position’s objectives, the Staff will perform the following tasks and undertake the following responsibilities:
Finance
Ensure that all financial reports are in accordance with DRC and donor guidelines and submitted on time.
Prepare support cost plan including salary plans with close coordination with finance officer, coordinator and DRC Area Manager.
Processing daily payments within two working days and submitting to DRC AM for Authorization. This includes prioritization of payments according to their urgency i.e. closing projects.
Ensuring that financial procedures and regulations are fulfilled prior to execution of payments including preparation/initiation of bank transfers based upon the reception of full documentation.
Ensure all finance documents are stamped paid when check is issued or cash is paid.
Ensure all finance documents are filed serially and beautifully labelled so that they can be easily accessed.
Responsible of daily reconciliation of cash and weekly cash count. Ensure accuracy, correctness and timely submission of all financial documents (including monthly cashbooks) to Finance Officer/coordinator on time.
Make necessary correction on vouchers or scans as advised/commented by the Finance Officer/Coordinator.
Receiving financial documents including settlements of advances and instalments from DRC, Suppliers and other stakeholders.
Update Termination benefit on monthly basis and check if they are in line with X.81
Monitor advances to ensure that all are settled within the approved time limit.
Follow Up with Dahabshiil for any transfers submitted/pending payments.
Reporting Arrangements
Report to Finance Officer with the support of Finance Coordinator and DRC Area Manager.
Qualifications:
Diploma in Business Administration and relevant Finance courses.
High integrity, pro-active, stable, robust character and a good team-player
Excellent communication skills
Excellent analytical and negotiation skills.
Substantial within carrying out actual Finance process.
Experience in working in NGOs
Proven commitment to accountability practices.
Proven ability to priorities tasks, meet deadlines and work with limited supervision
Knowledge of computers: word processing, database management packages.
Fluent in written and spoken English.
Conditions
Availability: Sept, 2015
Duty station: The duty station for this position will be DRC Office in Dhoobley, Somalia.
Contract: 4 months with possibility of extension. Salary and other conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for National Staff recruited by the Somalia Country Programme.
For general information about the Danish Refugee Council, please consult www.drc.dk
General Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework
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