Events Coordinator Career in Kenya

Our client is East Africa’s largest Shopping, Recreation and Entertainment destination. 

The complex is home to over 150 outlets covering 210,000 square feet of retail space, 20,000 square feet of office space in addition to a recreation facility. 

Due to expansion and growth, we are looking for an “Events Coordinator”. 

The successful candidate will be part of a vibrant team at the Shopping complex and a self-contained marketing and PR unit that would serve the current and new development in 2016.

 

Duties and Responsibilities;

• Organize, run and monitor all periodic and regular events and related activities to ensure they run smoothly as planned, satisfaction of the management, sponsors & participants.


• Coordinate services for the events, facilities, catering, signage, displays, special needs requirements, printing and event security.


• Plan and develop programs, agendas, budgets, and services according to event requirements.


• Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures.


• Evaluate and select providers of services according to events requirements and handle resolutions of any problems that arise.


• Manage all the vendors to ensure that all the required products and services are provided on time as per the procured standards.


• Inspect event facilities to ensure that they are properly setup.


• Develop a themed events diary for all calendar events, be proactive to propose, organize and run fun and social events.


• Consult with management to determine objectives and requirements for events such as meetings, conferences, and conventions.


• Review event bills for accuracy, approve payments, prepare and present after-event reports.


• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.


• Coordinate activities between tenants and customers, vendors and management, etc

Desired Competencies and Skills;

• Creativity to develop new events & refresh ongoing events to bring a freshness and different look and feel to the Mall’s activities


• A great personality for PR especially for interaction with project teams, mall tenants vendors and general public.


• Ability to plan ahead and use own initiative when planning and structuring events.


• Collaborate with other office departments for assistance & advice on mall rules and regulations.


• A good network and working knowledge of suppliers & vendors for event equipment.


• Ability to self-manage handle crises, think on their feet and be conscientious.


• A good rapport with media personnel and database would be beneficial.


• Active Social media knowledge and workability.


• The ability to take on projects independently and keep records of interactions and developments in a manner that is precise and shareable with anyone within the organisation.


• Honest, respectful, charisma and excellent communication skills in English.

Education Background and Experience

• A University Degree in Marketing / PR.


• At least 3 years’ experience in a similar role or company that organizes and manages events.


• Experience in organizing and running major events & promotions.


• Proficiency in Computers and Microsoft Office suite.

Application Process

 
If your background and qualifications match the required profile, please send your detailed CV right away, clearly showing examples of relevant experience, through this LINK.

Only shortlisted candidates will be contacted.