Nutrition Commodity Tracking and Reporting Officer Job 2015

Job Description

International Rescue Committee (IRC)

Vacancy: Nutrition Commodity Tracking and Reporting Officer

Sector: Nutrition  

Location: Kenya 

Employee Type: Regular 

Employee Category: Full Time

Job Purpose / Objective: Working under the guidance and supervision of the Nutrition Manager, the Nutrition Commodity Tracking and Reporting Officer will be directly responsible to manage the receipt, storage, dispatch, distribution monitoring, documentation, accounting and reporting of commodities (food and NFI) for the nutrition program.

In liaison with other nutrition officers take lead in commodity management for all the nutrition program commodities which include the Integrated Management of Acute Malnutrition (IMAM) program, nutrition surveillance, hospital feeding, nutrition education & counseling and promotion of maternal infant and young child nutrition in the camp.

Key Responsibilities

Track all commodities from point of origin to destination, counting all commodities received and comparing counts to waybills and other legal documents.

Ensure File claims for loss or damages, documenting such losses and verifying their disposal according to the procedures or expectations of the donor and IRC management.

Ensure proper management of all 8 Nutrition warehouses in Kakuma nutrition programming to ensure safe, orderly, clean and vermin-free storage.

Ensure inventory control is maintained and conduct at least bi weekly physical inventories to ensure that losses are controlled in storage.

Design, if necessary, and implement an orderly food, NFI, system for the controlled dispatch of commodities from warehouses under IRC supervision.

Ensure that distribution plans are prepared to ensure the timely delivery of the required commodities at each distribution site

Ensure complete lists of all program beneficiaries, including types, quantities and dates of rations received by each (as verified by signature or thumbprint of the beneficiary) and reconcile with original consignments are properly maintained

Manage Field to verify that distribution has occurred according to the intentions of the donor and IRC, noting anomalies and taking swift action to notify the Nutrition Manager when abuses are suspected.

Produce required weekly, bi weekly, monthly commodity reports for submission to WFP, being available to prepare additional reports as requested by the Nutrition Manager.

Represent IRC to local Pre food meetings.

Ensure all commodities reporting deadlines are met, data updates from different operational areas are received and consolidated

Ensure commodity records are maintained in compliance with standard policies and procedures

Any other duties as assigned by the supervisor

Required Qualifications:

Bachelor degree in supply chain management, warehousing, M&E accounting or any other relevant degree from a recognized University

Required Experience & Competencies

Job Specification

Incumbent must have degree in  Business Administration, Social Studies, supply chain management or any other related qualification

Must have at least two years of experience in NUTRITION commodities programming and logistics, preferably within busy NGO context.

Past experience preferably with a busy NGO or a UN agency in handling of food commodities and Commodity tracking / accounting. Knowledge of major donor regulations pertaining to Commodities accountability and reporting

Must experience in dispatch and logistics planning, warehousing, storekeeping, bookkeeping and computer knowledge especially spreadsheets and Commodity Tracking Systems or Statistics packages.

Essential:

Must have excellent planning, organizing and implementing skills.

Have the experience of working in emergencies

Have strong computer skills with working knowledge of Ms  Access, Ms Excel and Ms Word

Must be a team player and have good supervision and inter-personal skills.

Should be a problem solver and have good analytical skills

Must have good oral and written communication skills in English

Ability to effectively develop rapport and relate to donors, NGOs and counterparts

Strong report writing and team working skills.

Kenyan nationals are encouraged to apply.

International allowances are not available for this position.

Salary and employee benefits are compliant to the Kenyan NGO Sector.

How to Apply

CLICK HERE to apply online

IRC leading the way from harm to home.

IRC is an Equal Opportunity Employer.

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request  for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.

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