Personal Assistant Job in Kenya

Darr Industrial Solutions Limited, an

affiliate of Hashi Energy Limited, is a startup company that deals in Trailers

Assembly and Gas Cylinders Revalidation. 

We are seeking to hire for the

position of Personal Assistant to the Managing Director / Administration Assistant.

Main Purpose of the Job: Provision of high level, confidential

administrative support to the Managing Director through conducting and

organizing administrative duties and activities including receiving and

handling of information. 

The position also supports the

administration function within the organization.

Key responsibilities include:-

• Management of the Managing Directors’ diary
  
  and appointments for timeliness.


• Brief the Managing Director on his daily
  
  schedule, prepare meeting agenda and provide background information for
  
  reference.


• Manage Managing Directors schedule and
  
  workload and ensure he is adequately prepared for meetings


• Take and relay accurate and timely messages
  
  for the Managing Director. 


• Collect and open all mail addressed to the
  
  Managing Director for action.


• Take type and distribute minutes for all
  
  meetings for reference.


• Preparing presentations-preparing papers for
  
  meetings,-managing and reviewing filing and office systems for efficiency
  
  and effectiveness in communication.


• Draft, type and dispatch the entire Managing
  
  Directors’ correspondence.


• Liaise with external stakeholders for action
  
  as directed by the Managing Director,


• Arrange travel logistics which may include
  
  hotel bookings, car rental, flights and provide background information to the
  
  Managing Director before departure,



• Arrange and confirm appointments by
  
  maintaining schedules and calendars.


• Communicate on behalf of the Managing Director
  
  as instructed.


• Coordinating company administration duties and
  
  staff for streamlined administration.

Knowledge, skills & experience

requirements:-

• Diploma in Secretarial Studies/or Certificate
  
  in Secretarial Studies with other post Certificate qualifications


• 5 years working experience in similar role.


• MUST be aged between 25 and 40 years.


• Secretarial background is a MUST.


• Excellent communication skills and
  
  presentation skills


• Analytical and problem solving skills


• Good typing skills.


• High maturity and confidentiality,
  
  professionalism, Integrity & Customer focus

If you believe your experience,

competencies and qualifications match the job and role specifications

described; send your application and detailed CV(with details of at least 3

referees and indicating your current salary) )to reach us on or before midday

of Friday 27th November, 2015 by email to:hr@hashienergy.com. 

Applications without current salary

indication will not be considered.

Only short listed candidates will be contacted.

Those who had responded to initial

advert don’t need to re-apply.