Programme Officer Job in Nairobi, Kenya

Hivos

seeks qualified candidate for the position of:
 

Vacancy

Name: Programme Officer, Voice
 

Office: Nairobi, Kenya
 

About

Hivos: Hivos

is an international organisation that seeks new solutions to persistent global

issues. With smart projects in the right places, we oppose discrimination,

inequality, abuse of power and the unsustainable use of our planet’s

resources.  

Counterbalance

alone, however, is not enough. Our primary focus is achieving structural

change. This is why we cooperate with innovative businesses, citizens and their

organisations. We share a dream with them of sustainable economies and

inclusive societies.

Job context

Voice:

 Nothing

About Us, Without Us, is a new fund created by the Dutch Ministry of Foreign

affairs. It is managed jointly by Hivos and Oxfam Novib.

The

fund is part of the Dialogue and Dissent agenda of the Dutch Ministry of

Foreign Affairs.

Its

main goal is to strengthen the capacity for lobby and advocacy of civil society

organizations and representatives of the most marginalized and discriminated

people, in order to empower these groups and have their voices heard and

respected. 

Voice

has two main components; a grant making facility that gives support to groups

and organizations and a linking and learning programme that will nurture

learning and innovation across countries and groups. 

It

will support the use of innovative ideas to reach these groups for lobby and

advocacy.

In East Africa, Hivos will support the implementation of Voice in Kenya and

Tanzania.
 

Your

responsibilities

Communication and Representation:

• Coordinate
  
  the implementation of the Voice programme in the country in liaison with
  
  the Programme Manager, Hivos based in Nairobi. In close coordination with
  
  Regional  Director and Country Management Team represent the Voice
  
  programme in the country vis à vis country stakeholders


• Coordinate
  
  the communities of stakeholders in the country and also serve as the
  
  linking and learning focal point in the country / regional team


• Coordinate
  
  and lead on pro-active and innovative outreach to the target groups for
  
  the Voice programme and coordinates the dissemination of information about
  
  the calls for proposals to them


• Launch
  
  and assess open country proposal calls and assess proposals with support
  
  from Voice global coordination team and others, guaranteeing application
  
  of Voice grant making criteria, principles and processes


• Regular
  
  communication with the Voice Coordination Team in particular the Programme
  
  Manager and the Global Voice Grants Coordinator

Grant

Management and Partner Support

• Support
  
  organisation of Voice programme events and activities


• Provide
  
  technical support as needed to potential grantees in the formulation of
  
  grant applications


• Mentor
  
  and provide technical assistance to grantees in the implementation of
  
  projects on an as needed basis


• Support
  
  capacity development and empowerment approaches


• Coordinate
  
  and support in-country grants team in carrying out programme and
  
  accountability assessments


• Ensure
  
  effective post contract grant management including collection and
  
  assessment of reports, follow up,  communication with and monitoring
  
  grantees on the ground; ensure scheduled payments to grantees, and liaise
  
  with finance officer to ensure seamless grantee management and
  
  communication


• Manage,
  
  review and make recommendations to change as needed to ensure that grant
  
  processes are in line with Voice needs and promote effective grant making

• Process
  
  and monitor information on grant allocation in the administrative system


• Responsible
  
  for country level reporting on the Voice programme (grant portfolio
  
  reporting, data collection and learning, time writing)


• Develop
  
  and prepare operational reports for grant management at national and global
  
  level


• Administer
  
  Voice policies and procedures in accordance with country and
  
  organisational guidelines


• Track
  
  Voice grant compliance and bring instances of non-compliance to the
  
  attention of the Country Director and Voice Coordination Team


• Support
  
  grants and financial data reconciliation and preparation for reports,
  
  audits and other Voice reporting as needed


• Monitor
  
  regulations and their effect on grant making.

• 5
  
  years experience with large scale grant management


• Excellent
  
  knowledge of LGBT and feminist/ women’s empowerment actors and issues in
  
  Kenya


• Knowledge
  
  of and affinity with social inclusion,  marginalisation, lobby &
  
  advocacy


• Knowledge
  
  of applicable country/ national regulations


• Relevant
  
  Academic background (MA level) or similar


• Excellent
  
  written and verbal English


• Administrative
  
  project management skills


• Excellent
  
  ICT skills ( Microsoft Office and database)


• Excellent
  
  organisational and coordination skills;


• Ability
  
  to perform complex tasks and to prioritise multiple projects


• Strong
  
  interpersonal and communication skills and the ability to work effectively
  
  with a wide range of constituencies in a multicultural environment


• Ability
  
  to communicate effectively, both orally and in writing


• Ability
  
  to make administrative/procedural decisions and judgments


• Ability
  
  to analyse budgetary line items for compliance with budget guidelines

• Knowledge
  
  of grant management (desired)

What

we offer

We offer a competitive package based on the candidate’s qualifications.

Like to apply?

To apply kindly send your CV and cover letter explaining why you are the

suitable candidate for this position to eastafricajobs@hivos.org. 

Your

letter should state your current and expected salary. 

Deadline

is 3rd June, 2016.