PA & Office Administrator Job in Kenya

Aug 4, 2017

Job Title: PA & Office Administrator
 

Reporting to: Executive Business Manager

Personal Assistant

• Receiving and sorting daily deliveries / mail.


• Managing executives’ diaries and organizing meetings and appointments.


• Controlling access to the executive


• Booking and arranging travel, transport and accommodation.


• Preparing letters, presentations and reports on behalf of the executives.

 

Office Administration

• Manage Office consumables budgeting, requisitioning and usage.


• Ensuring the office & compound is clean and properly maintained.


• Supervising and monitoring administrative staff.


• Ensuring utility bills are paid on time i.e. Internet, Telephone, Water, Electricity, gardening etc.


• Keeping a register of the company’s assets and organizing for repairs & maintenance of the same.


• Ensuring company vehicles are properly maintained and fueled.  


• Organizing internal company events.


• Work with receptionist to coordinate meeting rooms and ensure adequate supplies are available and their tidiness.


• Assist HR with implementation of various office policies.


• Ensure office efficiency is maintained by carrying out planning and procurement of office equipment and overseeing their safe keeping, allocation and/or storage as applicable.  

Knowledge, Skills and Abilities

• Proven work experience as a personal assistant


• Knowledge of office management systems and procedures


• Outstanding organizational and time management skills


• Ability to multitask and prioritize daily workload


• Excellent verbal and written communications skills

Qualification and Experience requirement

• Minimum 5 years of experience as a Personal Assistant


• Hold a Bachelor’s Degree from a recognized institution


• PA Training/Certification will be an added advantage

How to Apply

If interested, kindly send your CV and application letter to recruit@zeepo.co.ke indicating the job position on the title.