Nairobi Waldorf School Administrative Assistant Job in Kenya

Aug 22, 2017

The Nairobi Waldorf School seeks to hire an Administrative Assistant to be based in Nairobi.

Role Purpose: Provide overall administrative support to the school; this includes provision of timely and accurate administrative support for teachers, and staff. 

S/he will provide maintain effective and timely communication with all stakeholders for the school to operate efficiently.

 

Duties & Responsibilities

• Respond to telephone calls, take messages, greet visitors and prospective parents and direct them to the concerned staff members as required.


• Develop and maintain the school’s teaching and learning materials inventory system


• Maintain an updated database of all stakeholders contacts


• Maintain a database of all parents contacts and ensure they are updated from time to time


• Accurately type and process various documents as and when required


• Keep a daily check on the e-mail that is sent to the office and respond to them as directed in a timely manner


• Dispatch duties to varied staff members as and when required


• Maintain a clean reception area at all times


• Arrange transport for staff members and visiting mentors when dispatched on a work-related trip


• Assist in the completion of pupils progress reports


• Manage office requirement and make orders as and when required


• Issue games kits, library books and class materials


• Schedule meetings, prepare the agenda, take minutes at such meetings and circulate accordingly


• Update the notice boards by posting and removal of outdated materials


• Maintain an updated filing system, file correspondence, and retrieve information from active files or archives upon request


• Maintain a School transport register and pupil’s transport schedule


• Provide First Aid and arrange for hospital follow up or emergency evacuation if necessary


• Keep track of leave schedule


• Any other role as may be directed by the School Management

Qualifications

• Bachelor’s degree in a Business related field will be an added advantage


• Minimum Diploma in Business Administration or a business related field


• Secretarial skills


• Social Media savvy


• A First Aid certificate is an advantage


• At least 3 years continuous work experience in a similar position


• Proficient in Microsoft Office

Competencies

• Mature person with the ability to follow-up tasks through to completion


• Excellent Communication both verbal and written


• Excellent Customer Service skills


•  Proficient in Microsoft Office.


• Able to multi-task and work under pressure


• Strong work ethics with demonstrated professionalism


• Strong interpersonal, organization and planning skills.


• A Time conscious  individual with the ability to meet deadlines


• A Team player


• Ability to deal with children


• Self motivated with a sense of urgency to complete tasks and meet deadlines;


• Ability to handle confidential information.

How to Apply

Candidates who meet the outlined specifications should send a detailed CV with 3 referees and a cover letter giving current and expected salary to manager@nairobiwaldorfschool.ac.ke by Friday 1st September, 2017

Clearly indicate the position title on the subject line.  

Only shortlisted candidates will be contacted.