Administrator Job in Kenya

Kenya Orient Life
Assurance

Job Title: Administrator

Reports
To: General Manager

Purpose
of the Position: Responsible for general office administration and ensure
timely procurement of goods and services at competitive prices in line with the
company policy.

Key
Tasks, Duties and Responsibilities

·  Coding
of new intermediaries and maintaining their records.

·  Supervise
and oversee the reception area and ensure customer service issues both
internally and externally are adequately addressed.

·  Manage
the customer service function adequately including handling customer queries
and complaints through the company email.

·  Participate
in events relating to customers/branding/synergy and those of the affiliated
companies.

·  Facilitate
activities of the customer appreciation week across all branches.

·  Participate
in procurement processes of the company and to achieve cost effective
procurement and stores management.

·  Facilitate
insurance of company assets and disposal of obsolete company assets/ items.

·  Management
of supplies and timely processing of utility bills.

·  Ensure
safe custody of all stationery and control its stock with accountability on
each item requisitioned.

·  Ensure
all fixed assets are tagged and register updated upon acquisition.

·  Be part
of KOLAL procurement committee as the secretary, book meetings, prepare and
share the minutes.

·  Verifying
policy status statements and printing for clients & financial advisors upon
request.

·  Coordinate
with branches and agency offices on reports and other office running issues.

·  Ensure
all incoming and outgoing mail is efficiently managed.

·  Ensure
business licenses and relevant permits are renewed accordingly.

·  Meeting
rooms coordination.

·  Coordinating
the compilation of Board Papers and Reports.

·  Manage
company confidential and critical records and documents.

·  Facilitate
the process of ISO certification upon budgetary allocation.

·  Co-ordinate
appointments and meetings relating to the GM’s office in liaison with all
staff.

·  Assist
in booking meetings rooms for staff assigned/approved as assigned via new ERP
system.

·  Coordination
of all staff welfare issues.

·  Facilitating
the induction /orientation of new staff members.

·  Facilitate
travel and accommodation for staff travelling for official duty.

·  Ensure
the office is maintained at the highest standard of cleanliness and neatness.

·  Repairs
and maintenance is done and company premises are kept in a good condition.

·  Participate
in sales force recruitment, training and appraisal.

·  Participate
in team building activities.

·  Ensure
staff punctuality is followed/adhered.

·  Any
other duties as may be assigned.

Requirements

·  Bachelor’s
Degree Business Administration or in any related field.

·  Diploma
in procurement or supply chain management an added advantage.

·  Minimum
3 years’ relevant experience preferably in the Administration function.

How to
Apply:

If
you are interested in the position and have the required qualifications, skills
and experience, kindly CLICK HERE and apply on or before
Wednesday, April 12, 2023.