Assistant Director, Administration Job, Latest Administration Jobs In Kenya 2023,

(KMFRI Grade 4) 

Duties and responsibilities 


  • Advising management on administrative policies, procedures and regulations;

  • Providing leadership in the development and implementation of administration plans and budgets, within and outside the department in order to ensure efficient and cost-effective provision of and Administration services throughout KMFRI;

  • Responsible on day-to-day operations on transport activities through authorizing official engagement to ensure smooth and timely operation;

  • Developing and implementing administration policies and strategy, by enforcing relevant institutional regulations to achieve the desired efficiency in the utilization of human capital;

  • Preparation of annual operating budgets and work plans for the administrative department and establish proper internal monitoring and control systems;

  • Interpreting administration regulations to guide their implementation and ensure compliance for smooth running of the institute;

  • Coordinating disaster management activities in the institute;

  • Ensuring staff appraisals and staff development of the department; 

  • Initiating administrative staff training and development and other policy matters;

  • Providing cross-functional liaison for administrative matters;

  • Facilitating meetings, conferences and other special events;

  • Ensuring general maintenance of office equipment’s and building is undertaken;

  • Generating administrative reports on repairs and maintenance;

  • Ensuring acquisition of legal documents such as motor vehicle and assets insurances;

  • Facilitating renewal of insurance policies for company property and motor vehicles.

Requirements for Appointment/Person Specifications


  • At least eight (8) years in relevant work experience and at least three (3) years in a management position in public service or private sector;

  • Master’s degree in Public Administration; Business Administration; Business Management; Office Management or its equivalent qualifications;

  • Bachelors Degree in Public Administration; Business Administration; Office Management or its equivalent qualifications;

  • Minimum KCSE C+ (plus) or its equivalent;

  • Management course lasting not less than four (4) weeks, or equivalent, from a recognized institution;

  • Member of a relevant professional body in good standing;

  • Proficiency in computer applications;

  • Demonstrated good results in work performance; and

  • Meets the requirements of chapter six of the constitution.

Key competencies and Skills


  • Strategic and innovative thinking

  • Mentoring, coaching and leadership skills;

  • Good interpersonal and negotiation skills;

  • Organization skills; 

  • Strong communication and reporting skills;

  • Problem solving skills;

  • Analytical skills; and

  • Conflict resolution skills.

How to Apply

Interested and qualified candidates MUST complete the KMFRI Job Application Form, attach their testimonials, certificates, copy of their National Identification Card (ID) and Curriculum Vitae (CV).

Submit their applications both in HARD and SOFT COPY, and envelopes containing the documents should clearly be marked with the position applied for and sent to the address below not later than Monday, 17th July 2023. 

The Director General,
Kenya Marine and Fisheries Research Institute,
P. O. Box 81651 – 80100,
Silos Road, English Point, Mkomani,
Mombasa, KENYA
Email: recruitment@kmfri.go.ke
Note

SUCCESSFUL CANDIDATES in compliance with the Chapter Six of the Constitution will be required to present originals of the following documents:


  • Certificate of Good Conduct from the Directorate of Criminal Investigations

  • Clearance/Compliance Certificate from Higher Education Loans Board (HELB)

  • Tax Compliance Certificate from Kenya Revenue Authority

  • Clearance from Ethics and Anti-Corruption Commission (EACC)

  • Clearance from recognized Credit Reference Bureau (CRB)

Only SHORTLISTED CANDIDATES will be contacted and shall be required to produce originals of their National Identity Card, academic and professional certificates during the interviews.

Any canvassing will lead to AUTOMATIC DISQUALIFICATION.

KMFRI IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY, PERSONS LIVING WITH DISABILITY, WOMEN, YOUTH AND THOSE FROM MARGINALIZED AREAS ARE ENCOURAGED TO APPLY.

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