Programme Assistant Job in Kenya - UN

Programme
Assistant

Objectives

• The country team is responsible for
  promoting technical cooperation, stimulating interest and coordinating
  assistance for health development based on global and regional strategies
  and WHO guidelines. It is also responsible for contributing to the
  collection, analysis and dissemination of health information.

Key Responsibilities

Under the general supervision of the cluster lead, the incumbent performs the
following functions:

• Initiate correspondence projects on the
  orientation of Program Managers; finalize them in accordance with WHO and
  departmental styles and check language, grammar and accuracy before
  submission for approval and signature;


• Organize the administrative preparation
  of internal and external meetings, including the preparation of business
  plans and financial commitment documents in GSM / Oracle, letters of
  invitation, cost estimates and travel requests; assist in the preparation
  of documents; sending materials and liaising with participants and others
  involved;


• Analyze correspondence and requests
  received, highlight incoming documents and attach background information
  and identify areas requiring action by Program Managers, drawing attention
  to important issues. Schedule meetings of Program Administrators,
  according to schedules and needs; take minutes of meetings and follow up
  on issues requiring action to ensure prompt response to WHO requests;


• Obtain information documents for
  meetings, seminars, workshops, etc. which Program Administrators take part
  in, verify their availability and ensure that they have the appropriate
  information files and documents;


• Ensure that technical reports and
  documents are conform to WHO standards, rules, practices, procedures and
  editing style and correct them as necessary prior to submission to the
  Representative’s signature;


• Use appropriate monitoring tools,
  monitor and ensure deadlines are met, and correspondence and requests are
  analyzed and processed as soon as possible;


• Use GSM to prepare travel plans and
  travel requests for official travel by Program Administrators. Make
  airline and hotel reservations, prepare travel records, and handle other
  related matters upon request;


• Track the implementation of missions’
  recommendations;


• Perform other related duties as required
  or directed, including support to the Administration and the
  Representative’s Office.

Qualifications

Education

• Essential: Completion of secondary
  education or equivalent technical training or commercial education with
  specialization in secretarial studies or office administration.


• Desirable: University Degree Public
  Administration or Business Administration, or related fields from a
  recognized institution. Training in secretarial Studies and/or office
  administration

Experience

• Essential: At least 5 years progressive
  working experience in an administrative role with international
  organizations.


• Desirable: Working experience with
  WHO/UN as in an administrative role. 

Skills

• The incumbent will demonstrate mastery;
  actualize his knowledge in the use of modern office technology through
  internal courses, on the job or self-training. He / she keeps abreast of
  changes in procedures and practices, rules and regulations, organizational
  structure, in Country Office, organic group and WHO, to be able to brief
  and explain procedures to other members Staff.

WHO Competencies

• Teamwork


• Respecting and promoting individual and
  cultural differences


• Communication


• Producing result


• Ensuring the effective use of resources

Use of Language Skills

• Essential: Expert knowledge of English.


• Desirable: Expert knowledge of Local
  Language.

How to Apply

CLICK HERE TO APPLY.