Senior Administrative Assistant Job in Kenya

Senior Administrative Assistant

Job Purpose

This position
will be responsible for providing administrative services, managingand
organising office operations and ensuring the security of ordinary
and confidential/classified records materials.

Key Responsibilities/
Duties / Tasks 

• Taking oral dictation;


• Using e-office to research and process data; 


• Operating office equipment;


• Attending to visitors/clients; 


• Handling telephone calls;


• Handling customer inquiries and complaints;


• Coordinating schedules of meetings and appointments;


• Coordinating travel arrangements; 


• Ensuring the security of office records, equipment and
  documents, including classified materials; 


• Ensuring security, integrity and confidentiality of data; 


• Establishing and monitoring procedures for record keeping of
  correspondence and file movements; 


• Maintaining an up-to-date filing system in the office;


• Preparing responses to routine correspondence; 


• Managing office protocol and etiquette; 


• Managing petty cash;


• Making travel arrangements and ensuring effective logistics;


• Preparing minutes of meetings and tracking action items; and


• Providing a neat and orderly office environment.

Financial Responsibility

Responsibility for
Physical Assets 

• Responsible for the assets assigned by the office of the
  Controller of Budget as per office’s asset register.


• Decision Making / Job Influence 


• Analytical


• Operational

Job Competencies (Knowledge, Experience and Attributes /
Skills). 

Academic qualifications 

• Bachelor’s degree in Secretarial Studies or Bachelor of
  Business and Office Management from a recognised institution;

OR 

• Bachelor’s degree in Social Sciences plus a Diploma in
  Secretarial Studies from a recognised institution;

Professional
Qualifications / Membership to professional bodies 

• Certificate in secretarial management course lasting not less
  than four (4) weeks from a recognised institution;

Previous relevant work
experience required.

• Served in the grade of an Administrative Assistant for a
  minimum period of four (4) years or at least eight (8) years of experience
  in a relevant field.

Functional Skills,
Behavioral Competencies/Attributes:

• Certificate in management course lasting not less than four
  (4) weeks from a recognised institution;


• Proficiency in computer applications; iii)Met the requirement
  of Chapter Six of the Constitution; and


• Demonstrated merit and ability as reflected in work
  performance and results.

TERMS AND CONDITIONS OF
SERVICE 

• The terms of service for each position are specified in the
  Job Description. 


• Successful candidates will be offered a competitive
  remuneration package.

APPLICATION PROCESS 

• Qualified interested candidates should submit their
  applications quoting the job title on both the envelope and the cover
  letter.


• Enclose a detailed and up-to-date curriculum vitae indicating
  your current remuneration, home county, e-mail address and reliable
  daytime telephone contacts, and copies of your certificates,
  testimonials and national identity card. 


• You should also provide the names of two referees who must be
  familiar with your 


• previous work/academic experience indicating their telephone,
  postal and email addresses.


• Please note that it is a criminal offence to provide false
  information and documents in the job application.

Upon being successful and
granted an offer of employment, the successful candidate MUST present
clearances and satisfy the requirements of Chapter Six of the Constitution of
Kenya 2010 by providing copies of the following;

• Tax compliance certificate from the Kenya Revenue Authority
  (KRA)


• Certificate of Good Conduct from the Directorate of Criminal
  Investigation (DCI)


• Clearance certificate from the Higher Education Loans Board
  (HELB


• Clearance Form from the Ethics and Anti-Corruption Commission
  (EACC) 

Applications should be
sent by post or hand delivered to our office addressed to: 

The Controller of Budget

Bima House 12th Floor,
Harambee Avenue.

P.O Box 35616-00100
Nairobi 

 

So as to reach
the Office of the Controller of Budget by 29th August 2023 at 5.00 pm. 

Only shortlisted
candidates will be contacted

The Office of the
Controller of Budget is an equal-opportunity employer