IRC Somalia Finance Jobs Kenya

Finance Jobs at IRC Somalia in 2015

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Grants & Budgets Manager (IRC Somalia)
Sector: Grants
Location: Kenya
Employee Type: Regular
Employee Category: Full Time

Summary of Responsibility: This position will provide high level grant and budget management for the IRC Somalia Grants Unit. The IRC Somalia Grants Unit acts as the formal coordination point between IRC departments, including programs, operations, finance and global headquarters.

Within this Grant Unit, the Grants and Budgets Manager will primarily oversee the program cycle management of the IRC Somalia portfolio.

This includes leading standard grant specific meetings, reporting, and budget monitoring, as well as, implementing partner communications. Organization, flexibility, leadership and initiative are all key attributes to this position as it often involves independently solving unique issues as they occur while managing competing deadlines.

Finance Job Key Responsibilities:

Program Cycle Management:

Manage all donor reporting program cycle management schedules, and lead all program cycle management meeting including Grant Opening/Closing meetings, Budget v. Actual meetings, etc. and conduct follow up

Monitor grant-specific spending by budget holder

Create grants management documents for new grants

Create and manage M&E schedule and compliance overview for each grant

Budgeting:

Maintain, update and develop budgeting and expenditure planning tools to ensure efficient planning and spending

Assist in realignment exercises as needed

Conduct review of budgeting and actual expenditures and develop guidelines to better estimate expenditures during budgeting

Reporting:

Lead reporting process, coordinating with in-country staff for updates and HQ for approvals before submission to the donor.

Ensure that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports)

Proposals:

Lead coordination of proposal development, working with program staff and ensuring proper review at the HQ level, gathering input from technical coordinators, technical advisors, Research, Monitoring and Evaluation manager, and the Regional Unit.

Review budgets, write budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed.

Liaise with NY and UK grant units in order to ensure proposals meet internal standards, apply IRC Program Framework principles and are donor compliant

Participate in all internal program strategy meetings with senior management team

Donor Compliance:

Ensure that grants are implemented in compliance with IRC and relevant donor regulations

Maintain and update all hard- and soft-copy grant files related to proposals.

Ensure that partnership and sub-grant related administrative processes and procedures are consistently implemented throughout the program, including pre-award compliance checks, agreements, and disbursements and reporting.

Training and capacity building:

Create staff training curriculums and presentations for reporting, BvAs and compliance

Offer training and capacity building to all IRC and local partners staff on program reporting and IRC program specific documents

Ensure that all staff are aware of and integrate the IRC program framework into all programs

Keep informed on monitoring and evaluation techniques and support tools which can be shared with program staff.

Administrative/Other:

Act as main point of contact for New York and UK offices, ensuring HQ staff are kept abreast of important issues affecting the country program’s portfolio.

Additional responsibilities as needed
Finance Job Minimum Requirements:

BA with strong record of academic performance

At least 1-2 years of international work experience in the horn of Africa region, preferably on programs working with Somalis or Somali refugees.

Prior grants management experience in a similar position

Working knowledge of USG (USAID/OFDA), European (ECHO, SV), DFID and UN donor regulations, procedures and compliance requirements

Professional report writing experience for major donors, including: ECHO, USAID/OFDA, UNICEF, UNHCR, SV and private funders.

In-depth understanding of internal IRC grants management procedures, as well as, knowledge of IRC internal logistics, procurement and financial practices is a strong advantage

Fluent in English, preferably conversational in a second UN language

Knowledge of the Somali language and context is a strong advantage, but not required

Able to work well both within a team and independently, in a challenging and fast-moving multicultural environment.

Advanced knowledge of working and budgeting in Excel

Excellent computer skills and competency in Word, Excel and PowerPoint;

Excellent organizational skills and ability to determine priorities and meet multiple deadlines

Willingness to travel to Somalia

available to start immediately

International allowances are not available for this position

How to Apply
CLICK HERE to apply online

IRC leading the way from harm to home.

IRC is an Equal Opportunity Employer.

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

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