icipe Job Vacancy in Kenya : Procurement Assistant

Job Description

Vacancy Announcement: Procurement Assistant

Ref No. NRS/96/022015icipe – the International Centre of Insect Physiology and Ecology – is an international research organisation focused on African insect science for food and health.

Its mission is to alleviate poverty by ensuring food security, improving health, protecting the environment and building the capacity of researchers and communities across the developing world. 

icipe has over 450 staff to support its research and capacity building programmes located at various sites in Kenya and Ethiopia, and projects in a number of countries across Africa.icipe wishes to recruit a suitable person to fill the position of Procurement Assistant in the Procurement Section.

The position is tenable in Nairobi, Kenya at the icipe Duduville campus.

This is a two-year contract, with a possibility of extension after successfully completing a six-month probation period of the first contract.

A competitive compensation package will be offered to the right candidate.

Responsibilities:

Data entry of local purchase orders and dispatch of the same to suppliers.

Follow up payments and prepayments for assigned purchase orders.

Maintain the procurement filing system and records, filing purchase orders (PO) and retrieval of documents.

Prepare VAT application forms for submission and approval by Ministry of Foreign Affairs (MoFA) and Kenya Revenue Authority (KRA), and prepare for their dispatch to suppliers.

Dispatch relevant orders’ copies to the respective suppliers and registration of PO information.

Requirements / Qualifications:

Professional qualification in Purchasing and Supplies Management

Minimum of two years’ working experience in the same capacity

Proficiency in the use of MS Excel, MS Word, Outlook and other computer applications.

ReportingThis position reports to the Procurement Manager.

The selected candidate should be available to start as soon as possible.

How to Apply

All applications must arrive via email on or before the 28th February 2015.

 Please quote the job reference number NRS/96/022015 on the email subject line. 

Interested applicants should submit: 

(a) a confidential cover letter, 

(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and 

(c) a one-page write-up on how you consider yourself suitable for the job, to:procurementassistant@icipe.org

Only shortlisted candidates will be acknowledged.

icipe is an Equal Opportunity Employer