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Vacancy: Human Resource Officer
Sector: Human Resources
Location: Kenya
Employee Type: Regular
Employee Category: Full Time
Role: To serve as the Administrative focal point for the delivery of all Human Resources Services to the field office for Nairobi based activities
Responsibilities:
Talent Acquisition
Support the assigned recruiter for the field office with all field office recruitment by:
- Coordinating with the HR Manager, Recruitment, to ensure all Location Specific Requisitions have been duly processed for advertising on Taleo, press or internal bulletins
For National Positions:
- Contacting candidates for interview
- Contacting referees post interview to support appointment
- Sending unsuccessful candidates regret letters
- Maintain updated recruitment files for each position recruited in Nairobi
Talent Management
Ensure that all staff requirements prior to arrival are available –
- Email address
- Desk, seat, stationery
- Accommodation
- Transfer support
In tandem with the Field Human Resource Officer ensure all new staff are appropriately enrolled onto the payroll and benefits schemes with the appropriate documentation
In tandem with the Human Resource Officer Field, maintain site specific staff files with all the requisite documentation.
Track any outstanding documents and ensure they are provided within two weeks of appointment
Track fixed term contracts for expiry and advise the Human Resource Manager.
Services and Administration
Maintain up-to-date records in Nairobi files (forms, approvals, requisitions) for all field staff in relation to :
- Personnel files
- Leave
- Training
- Performance Management
Support all national site specific recruitments through :-
- Management of Position Request Forms
- Provision of contracts
- Coordination of Nairobi based orientation programme
HRIS
Support the maintenance of all talent acquisition and management processes on Workday
Reporting
In tandem with the Human Resource Officer Field, provide weekly/monthly reports to the Human Resource Manager, Field on the status of:
- Recruitments in progress
- Personnel files
- Leave
- Training
- Performance Management
- Post probation reports
Qualifications
- A Bachelor’s degree in Human Resources Management, or Business Administration ; An alternate Bachelor’s degree with a PGD in Human Resources Management is also acceptable
- Internship of at least 6 months continuously in a similar position
- Similar experience with an INGO will be an added advantage
Knowledge
- Working knowledge of the National Labour requirements – Employment Act, WIBA, OSHA, NITA, RBA, NHIF, NSSF, PAYE
- A good understanding of compensation and benefits strategies
- Above average competency with MS Office Suite
Demonstrated skills in:
- Time Management
- Excellent Verbal and Written Communication in English
- Analytical reasoning
- Positive Interpersonal interactions
- Report Writing
- Cultural and Diversity Sensitivity
Demonstrated Ability to:
- Work independently
- Work within tight deadlines
- Work within a multicultural, multi-ethnic environment
- Exercise flexibility in the role to accomplish goals
- Work in a climatically challenging environment
- Work in a conflict/post-conflict environment is an added advantage
Kenyan nationals are encouraged to apply.
International allowances are not available for this position.
Salary and employee benefits are compliant to the Kenyan NGO Sector.
How to Apply
Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
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