NGO Jobs in Kenya. Operations Manager

Vacancy: Operations Manager
Reference Code: OP/BUS/MAG/SCI
Team / Programme: Programme Operations
Location: Bungoma
Grade: 3
Post Type: National (1 year contract with possibility of extension)
Child Safeguarding: Level 3. The responsibilities of this post may require the post holder to have regular contact with children and young people.

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.

In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.

In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own.

Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. We employ nearly 300 staff and will have an operating annual budget in 2015 of approximately US$20-25 million.

Role: Under the supervision of the Area Manager, the Operation Manager will supervise all support functions in the field office Office i.e. logistics, finance and human resource

Staff directly reporting to this post: Logistics Officer, finance officer and, HR & Admin/IT assistant

Operations Manager Main Responsibilities

Provide ongoing daily mentoring and guidance to staff in finance, logistics and administration as they develop and implement their own work programs;

Ensuring that all procurement processes are perceived as transparent by beneficiary communities, assuring fair and transparent procurement processes, reviewing financial management, and monitoring grant implementation;

Advise on operational policies pertaining to project implementation and management

Ensure effective and accurate financial resources management focusing on achievement of the following results:

Financial activities, financial recording/reporting system

Implementation of effective internal controls such as maintenance of the internal expenditures control system

Ensure provision of efficient procurement and logistical services, and supervision of team focusing on achievement of the following results:

Procurement strategies including sourcing strategy, supplier selection and evaluation, and quality management

Review terms of reference to ensure the quality of inputs to be procured

Ensure efficient human resource management and general administration of the project focusing on achievement of the following results:

Compliance with SCI rules and regulations for recruitment and human resource management for the project

Preparation of recruitment plan and elaboration of job descriptions for required elections staffing

Assist in management of relationship between Save the Children and its partners including the suppliers and contractors
Competencies for the NGO Operations Manager Kenyan Job

Leading

Delivering Results: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organisation.

Developing Self and Others: Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.

Leading and Inspiring Others: Demonstrates leadership in all our work, role models our values and articulates a compelling vision to inspire others to achieve goals for our children.

Thinking

Problem Solving and Decision Making: Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.

Applying Technical Expertise: Applies the required technical and professional expertise to the highest standards, promotes and shares best practices within and outside the organisation.

Innovating and Adapting: Develops and implements innovative solutions to adapt and succeed in an ever – changing, uncertain work and global environment.

Engaging

Working Effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross- boundary working.

Communicating with Impact: Communicates clearly and confidently with others to engage and Influence, Promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.

Networking: Builds and uses sustainable relationships and networks to support the work of Save the Children.

Qualifications and Experience

Essential

First degree in Operations/Logistics Management, business administration or related area

At least 5 years’ experience in Operations management in the NGO sector, within complex/large scale country programmes. Previous work experience in the western Kenya region is a major advantage.

Proven experience in all technical areas of operations including: Logistics, Finance and Human resources management, communications, and security monitoring.

Experience of working in remote field bases with limited infrastructure

Experiencing in managing and supervising Logistics, Finance and Human resource functions

Ability to synthesise and analyse information, and make clear, informed decisions

Ability to work with spreadsheets and databases critical

Ability to build relationships quickly with a wide range of people, both internally and externally

Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities

Cultural awareness, with strong written and spoken communication and interpersonal skills

Fluent in English and Kiswahili both written and oral;

Desirable

Technical experience/knowledge in specific types of Developmental/Humanitarian intervention e.g. Child protection, Health

Commitment to Save the Children’s Child Safeguarding and other global policies, and to Save the Children’s vision, mission and values.

How to Apply
Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Reference Code on the subject line by 4th May 2015.

Due to the urgency of these positions applications will be reviewed as and when they are received.

Only shortlisted candidates will be contacted.

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