Admin Assistant Job in Kenya

JOB TITLE: MULTI-DISCIPLINARY
ADMINISTRATIVE ASSISTANT

JOB DETAILS

Reports to: Country Director

Location: Magana, Kikuyu

The role is responsible
and accountable for areas related to supporting the accounting and operational
functions at our client’s site.

Responsibilities

Accounting:

• Entering
  sales invoices for customers in the appropriate system ;


• Reception
  of suppliers’ invoices, verification of compliance with the internal
  procedures, and recording them;


• Transfer
  of invoices for approval as per procedures;


• Entering
  daily sales from the various points of sale;


• Possibly
  prepare payment vouchers and process cheques/online payments as per
  procedures;


• Petty
  cash reconciliations

General Business Administration:

• Handling
  incoming calls from suppliers;


• Create
  purchase orders, submit them for approval and when finished, share them
  with suppliers


• Create
  production orders for the production team;


• Record
  goods received from suppliers in the system;


• Record
  outgoing goods in the system;



• Handling
  incoming and outgoing documents (receiving, transmission, follow up,
  filing); and


• Organize
  the circulation of documents between the head office and the different
  points of sales.


• Submission
  of documents to local authorities when required

Human Resources:

• Filing
  all the HR documents (contracts, leave requests, …) as per procedure;


• Recording
  the paid leave days of the staff; and


• Managing
  other tasks as requested.

Qualifications

• Minimum
  of University degree in accounting or business administration


• Minimum
  of 4 years of experience in a similar role


• Ability
  to navigate and utilize sophisticated online accounting, inventory
  management and CRM softwares


• Excellent
  Excel, Word skills


• Ability
  to organize and plan


• Knows
  how to file and archive documents

How to Apply

Interested and qualified applicants should submit their
applications through the link below.

https://form.myjotform.com/91911365265560?path=Apply

The interested
candidates should apply not later than 5:00 pm, 22-10-21.
Only shortlisted applicants will be contacted. Q-Sourcing Servtec is an equal
opportunity employer. Any solicitation will lead to disqualification