Multi-Disciplinary Admin Assistant Job, Administration Kenya Jobs 2021, 


JOB TITLE: MULTI-DISCIPLINARY ADMINISTRATIVE ASSISTANT


JOB DETAILS


Reports to: Country Director


Location: Magana, Kikuyu


The role is responsible and accountable for areas related to supporting the accounting and operational functions at our client’s site.


Responsibilities


Accounting:



  • Entering sales invoices for customers in the appropriate system ;

  • Reception of suppliers’ invoices, verification of compliance with the internal procedures, and recording them;

  • Transfer of invoices for approval as per procedures;

  • Entering daily sales from the various points of sale;

  • Possibly prepare payment vouchers and process cheques/online payments as per procedures;

  • Petty cash reconciliations


General Business Administration:



  • Handling incoming calls from suppliers;

  • Create purchase orders, submit them for approval and when finished, share them with suppliers

  • Create production orders for the production team;

  • Record goods received from suppliers in the system;

  • Record outgoing goods in the system;

  • Handling incoming and outgoing documents (receiving, transmission, follow up, filing); and

  • Organize the circulation of documents between the head office and the different points of sales.

  • Submission of documents to local authorities when required


Human Resources:



  • Filing all the HR documents (contracts, leave requests, …) as per procedure;

  • Recording the paid leave days of the staff; and

  • Managing other tasks as requested.


Qualifications



  • Minimum of University degree in accounting or business administration

  • Minimum of 4 years of experience in a similar role

  • Ability to navigate and utilize sophisticated online accounting, inventory management and CRM softwares

  • Excellent Excel, Word skills

  • Ability to organize and plan

  • Knows how to file and archive documents


How to Apply


Interested and qualified applicants should submit their applications through the link below.


https://form.myjotform.com/91911365265560?path=Apply


The interested candidates should apply not later than 5:00 pm, 22-10-21. Only shortlisted applicants will be contacted. Q-Sourcing Servtec is an equal opportunity employer. Any solicitation will lead to disqualification


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