Executive Assistant Job in Kenya

AGA KHAN HOSPITAL,
KISUMU CAREER OPPORTUNITY

The Aga Khan Hospital,
Kisumu is an Institution of the Aga Khan Health Service, Kenya, which is an
Agency of the Aga Khan Development Network. The Hospital is part of a network
of health facilities, which includes Hospital s and Outreach Health Facilities
across East Africa. The Aga Khan Hospital is in an exciting growth phase and
has attained acknowledgment of its quality by achieving ISO 9001:2015
certification, ISO 15189:2012 accreditation for laboratory services, SafeCare
level 5 accreditation and is at advanced stage of attaining Joint Commission
International Accreditation.

The Aga Khan Hospital, Kisumu has Outreach Health
Services at Kisii, Kakamega, Kitale, Bungoma, Kericho, Kibuye-Kisumu, West End-
Kisumu, Busia, Homa – Bay, Kapsabet, Migori, Bomet and Narok. The Hospital is
seeking to attract interested and qualified applicants to fill the following
position:

EXECUTIVE ASSISTANT

Ref. No:
AKHK/ADM/EA/10/21

OVERALL RESPONSIBILITY

Reporting to the Chief
Executive Officer, the successful candidate will provide administrative support
to the CEO’s

office to ensure
efficient and effective operations of the office.

KEY RESPONSIBILITIES

• Manage and maintain the Chief Executive Officer’s
  diary including booking and rescheduling


• Type Chief Executive Officer’s correspondences
  including memos, letters and other documents as


• Receive and attend to internal and external
  correspondences and telephone calls for the Chief Executive Officer’s
  office to ensure they are actioned


• Receive and direct visitors to the Chief Executive
  Officer’s office to ensure optimal visitor


• Receive external emails on the Hospital’s general
  email account and forward to the relevant departments in a timely


• Receive and submit documents requiring the Chief
  Executive Officer’s attention and/or approval and dispatch the same to
  relevant departments upon


• Facilitate Chief Executive Officer and Senior
  Leadership Team meetings ensuring video conferencing facilities are set
  up, requisitioning for food and beverage service as well as sending
  invitations and booking of


• Facilitate travel arrangements and logistics
  including visa processing, flight, and hotel


• Record, circulate and track action points in the
  Chief Executive and Senior Leadership


• Receive and disseminate the Chief Executive
  Officer’s communication to relevant audiences as directed by the Chief
  Executive



• Receive and dispatch the Hospital’s post office
  and hand delivered mail to ensure they get to the intended departments.


• Receive and attend to complaints from clients that
  come to the Chief Executive Officer’s office and follow up to ensure
  timely closure.


• Overall administration and coordination of the
  affairs of the Chief Executive Officer’s office including keeping and
  updating database of the Hospital contacts and strategic contacts for the
  Chief Executive Officer.


• Ensure the hard and soft copy of the Chief
  Executive Officer’s filing systems are in order and up to date, and
  confidentiality of the information is


• Perform any other duty as may be assigned by the
  Supervisor from time to

REQUIREMENTS

• Bachelor’s degree in Business Administration,
  Management or any other related filed from a recognized


• Minimum of 5 years’ relevant


• Ability to engage at all levels within and outside
  of the


• Ability to work with a diverse multicultural


• Strong interpersonal and public relation


• Good planning, organizing and problem


• Ability to work under pressure and willingness to
  work for extended


• Team working skills, accountability, and

APPLICATION
INSTRUCTIONS:

• Interested candidates are requested to email their
  application letter and detailed curriculum vitae with position title and
  vacancy number on the subject line, including names and contacts of three
  references, current and expected remuneration to recruitment@akhskenya.org on or before 4th November, 2021.

The email subject
line MUST include
Position title and Ref. number being applied for i.e.

“AKHK/ADM/EA/10/21”.

• Canvassing of any nature will lead to automatic


• Only shortlisted candidates will be

Please note that Aga
Khan Hospital, Kisumu does
not charge any fee at any stage of the recruitment process
(application, interview meeting and medical examination).

“Aga Khan Hospital,
Kisumu is an equal opportunity employer”.