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Finance Assistant
The Department Summary
The Mercy Corps Finance
Department is responsible for all financial functions in Nairobi, Lodwar,
Marsabit,Wajir, Garissa and Isiolo doing among others the following functions:
accounting, payments and banking, payroll, budgeting, financial reporting, and
grant financial management and compliance. The Mercy Corps Finance Department
ensures compliance with donor regulations as well as Mercy Corps’ internal
policies and procedures.
Department, the Finance Department provides timely reports and assistance to
the Country Director and the Program team to ensure that financial resources
are used efficiently and effectively.
Job Description
Working in the Finance
Department under the direction of the Grants and Finance Coordinator, the
Finance Assistant will assist in the processing and recording of payment
transactions in timely and accurate manner to support the program team
activities.
Essential Responsibilities
Financial Management
- Supports
field connection transaction entry with the assigned batch. - Prepare
cash payment vouchers and ensure that all cash transactions are fully ad
properly documents. - Assist
gathering transaction documents required for donor reporting. - Assist
compilation of the monthly intercompany vouchers and assist with
preparations of documents for month end package. - Assist
with audit related requirements (timely documents retrieval, filing after
audit completion, proving additional assistance as necessary). - Assist
with scanning, copying, printing, and uploading of financial documents on
relevant folders. - Ensure
quality control of financial documents for completeness and proper
referencing before archiving. - Maintain
petty cash and perform daily, weekly and monthly cash counts together with
Finance and Grants Coordinator - Ensure
all finance documents are properly labelled, filed and stored in a clear
and easily accessible manner following Field Finance Manual - Submission
of all original vatable invoices to Nairobi for VAT claim on timely basis
for VAT claim - Responsible
for cash and bank vouchers filing, statutory audit reports and other
financial documents filing and maintenance of filing system (Hard copy and
electronic) according to MC Procedures; manage finance archives and ensure
monthly update of the Finance archiving index - Any
other duty as may be assigned
Grants Management
- Assist
with follow up for sub award compliance issues and audits and document
resolutions. - Ensure
proper organization of sub award files. - Assist
in sub award site audits and prepare site visits reports.
Organisational Learning
As part of our
commitment to organizational learning and in support of our understanding that
learning organizations are more effective, efficient and relevant to the
communities they serve, we expect all team members to commit 5% of their time
to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
- Mercy
Corps team members are expected to support all efforts toward
accountability, specifically to our beneficiaries and to international
standards guiding international relief and development work, while
actively engaging beneficiary communities as equal partners in the design,
monitoring and evaluation of our field projects. - Team
members are expected to conduct themselves in a professional manner and
respect local laws, customs and MC’s policies, procedures, and values at
all times and in all in-country venues.
Supervisory Responsibility
None.
Accountability
- Reports
Directly To: Grants and Finance Coordinator - Works
Directly With: County Coordinators, Program Managers, Country
Finance/Grants Teams, Program Teams, Implementing Partners.
Accountability to Participants and Stakeholders
Mercy Corps team members
are expected to support all efforts toward accountability, specifically to our
program participants, community partners, other stakeholders, and to
international standards guiding international relief and development work. We
are committed to actively engaging communities as equal partners in the design,
monitoring and evaluation of our field projects.
Minimum Qualification & Transferable Skills
- A
diploma or degree in accounting or relevant business field. - Minimum
CPA II or other relevant accounting qualification. - At
least one year experience in accounting, bookkeeping or cashiering,
including experience with double-entry accounting preferably in an
international NGO. - Familiarity
with computerized, double-entry accounting software. - Strong
computer skills in MS Office programs, particularly Excel - Accuracy
in the processing of cash transactions, mathematical aptitude, and
attention to detail. - Excellent
oral and written English skills.
Success Factors
A successful Finance
Assistant will be a strong team player, with good communication and
interpersonal skills. S/he will have knowledge on the application of best
practices in basic financial management and knowledge of financial management
software. S/he will be flexible, thorough have the ability to pay attention to
details, proactively solve problems, follow procedures, meet deadlines, and
work independently and cooperatively with team members and above all of high
integrity.
Ongoing Learning
In support of our belief
that learning organizations are more effective, efficient and relevant to the
communities we serve, we empower all team members to dedicate 5% of their time
to learning activities that further their personal and/or professional growth
and development
Diversity, Equity & Inclusion
Achieving our mission
begins with how we build our team and work together. Through our commitment to
enriching our organization with people of different origins, beliefs,
backgrounds, and ways of thinking, we are better able to leverage the
collective power of our teams and solve the world’s most complex challenges. We
strive for a culture of trust and respect, where everyone contributes their
perspectives and authentic selves, reaches their potential as individuals and
teams, and collaborates to do the best work of their lives. We recognize that
diversity and inclusion is a journey, and we are committed to learning,
listening and evolving to become more diverse, equitable and inclusive than we
are today.
Equal Employment Opportunity
Mercy Corps is an equal
opportunity employer that does not tolerate discrimination on any basis. We
actively seek out diverse backgrounds, perspectives, and skills so that we can
be collectively stronger and have sustained global impact. We are committed to
providing an environment of respect and psychological safety where equal
employment opportunities are available to all. We do not engage in or tolerate
discrimination on the basis of race, color, gender identity, gender expression,
religion, age, sexual orientation, national or ethnic origin, disability
(including HIV/AIDS status), marital status, military veteran status or any
other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed
to ensuring that all individuals we come into contact with through our work,
whether team members, community members, program participants or others, are
treated with respect and dignity. We are committed to the core principles regarding
prevention of sexual exploitation and abuse laid out by the UN Secretary
General and IASC and have signed on to the Interagency Misconduct Disclosure
Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or
harassment by or of our team members. As part of our commitment to a safe and
inclusive work environment, team members are expected to conduct themselves in
a professional manner, respect local laws and customs, and to adhere to Mercy
Corps Code of Conduct Policies and values at all times. Team members are
required to complete mandatory Code of Conduct elearning courses upon hire and
on an annual basis.
How To Apply
Interested and qualified? Go to Mercy Corps on recruiting2.ultipro.com to apply
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