Reporting to : National Director

Provides Supervision to : 4 Regional Managers, Senior Manager Disaster Management Team, Senior Manager Sponsorship Operations, Project Director – IMARA Grant, Chief of Party – Tumikia Mtoto Project, National Grants Coordinators, Grants Compliance Manager

Job Grade : 18

Work Location : Nairobi

Purpose of the position:

The Operations Director is responsible for strategic leadership and results-based management of World Vision Kenya’s field operations, including line-management of all sponsorship funded programs, grants and PNS projects, technical programs, Disaster Management (including the Refugee Response), and Faith & Development initiatives.

To provide overall leadership to the operations team, fostering an enabling environment to support World Vision’s strategic priorities and imperatives. To develop and operationalize systems that promote integration and ensure timely, effective implementation of the programme’s portfolio of projects in pursuit of Child Well-Being. To oversee the implementation of systems, infrastructure, and capacity building to address core security requirements and staff care. To spearhead external engagement in order to position the organization to sustain and grow and to influence and promote coordination with key stakeholders.

The position is accountable for the following: **

• To provide leadership, support and coordination to all operations in World Vision Kenya to ensure efficient and effective program implementation so as to meet the goals and objectives of World Vision and community partners, in alignment with the National Strategy.


• To develop and lead a team of competent staff, with strong spiritual commitment, good professional skills, and excellent team leadership skills as they manage all operations of World Vision Kenya.


• To ensure that the standards of representation, design quality, implementation, grant management, monitoring and reporting are such that World Vision Kenya is seen as a partner of choice for World Vision Support Offices and Donor Agencies in chosen sectors of intervention.


• To ensure the integration of all projects and programs, such that a true holistic approach to transformational development is found in the design, implementation, monitoring & evaluation of the work of World Vision Kenya with communities and local partners.

In order to successfully do so, the Operations Director must be able to effectively communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as an example to others.

Major Responsibilities:

Strategic Management (20%)

• Stay abreast of, analyze and advise the National Director on trends in programming, operational, country and donor environments to facilitate strategic decision making and planning.


• Provide leadership in the development, application and monitoring of strategies and plans, in alignment with WVK’s 5-year strategic plan and global “Our Promise” strategy framework.


• Ensure all Operations departments, programs and projects reflect WV’s Integrated Focus and Principle Level Choices, and support WV Ministry Objectives.


• Ensure rolling multi-year growth plans for APs and other programs are maintained, taking the lead in negotiations with WV Support Offices.


• Pursue strategically aligned and proactive resource acquisition in order to ensure program commitments can be fulfilled.

Program Quality & Integration (30%)

• Build team unity through good collaboration. In particular build strong and trusting bridges between the Operations and Program Effectiveness & Impact.


• Clear matrix relationships exist at National Office Operations Division and each Regional Office to promote strong collaboration, especially in implementation of Technical Programs.


• Develop and manage systems that ensure all programs are incorporating quality designs and achieve outputs that make a significant difference in the communities where WVK works.


• Ensure integration between projects and programs is made a priority at all levels within the Operations Division, and that the integration synergy is realized.


• Ensure all projects and programs integrate child well-being outcomes (CWBOs) and make a measurable contribution to child well-being.


• Ensure Project Managers are meeting the highest quality standards of grant management & compliance.


• Support/manage innovations and new initiatives in order to improve program quality and impact (enabling organizational learning and reflection).

Financial Management/Grant Management (10%)

• Ensure financial management aligns with donor commitment and compliance expectations.


• Ensure all projects remain within budget, and also do not underspend more than 5%.


• Oversee Operations Division compliance with the Field Financial Manual (FFM), including ensuring proper accounting systems and practice.


• Ensure the provision of appropriate responses on all audit reports findings. Ensure that audit finding implementation plans are developed and effectively rolled-out.


• Ensure fraud related investigation reports are taken very seriously, with appropriate resulting actions based on a “zero tolerance” philosophy.


• Oversight of grant management unit, ensuring that effective finance management and accountability is applied to all grant funded projects.

Internal Coordination/Contribution to Overall WVK Management (10%)

• Actively participate in the WVK Senior Leadership Team, board committees/main board meetings, and the Strategy Support Team (SST).


• Ensure strong collaboration between the Operations and Program Effectiveness & Impact Divisions, as well as support functions such as Finance, Admin/Procurement, P&C, ICT, Communications and others.


• Ensure effective liaison with Vision Fund Kenya (VFK) and actively manage the integration of VFK microfinance services with WVK’s overall operations


• Participate in VFK Board representing WVK

Team Leadership & Building a High Performance Team (15%)

• Build cooperation, team spirit and a supportive, learning environment within the Operations Division


• Ensure effective capacity building of Divisional staff (in line with 70/20/10 principles) in key programming areas (including LEAP3 and Technical Program requirements). In addition, actively work on leadership development through process of capacity building and coaching.


• Actively participate in development of key positions (JDs/Performance Agreements) and ensure top class recruitment is undertaken. Seek to build Operations Divisional team comprised of top class actors performing at the highest level.


• Facilitate an appropriate environment for the spiritual formation of staff, including the embracing of WV’s Vision, Mission & Core Values.


• Participate in and lead where appropriate devotional meetings, weekly chapel, annual Day of Prayer and other events.**

External Stakeholders Relationship & Management (15%)

• Support the National Director in representing WV to donors, line ministries, County Governments and partner organizations.


• Ensure that the communications and representation of WVK with WV Support Offices, international donor organizations, and major donors from and by Operations staff is of the highest quality and transparency.


• In coordination with the National Director, and programme staff, participate in national level coalitions on specific advocacy issues.


• Network with external agencies (donor agencies, govt. departments, SOs, IOs, other NGOs, etc.) in order to effectively represent WVK.


• Through oversight of grant management unit, proactively engage in donor relations. This will include addressing issues as they occur in order to retain donor confidence in WVK.



• Encourage the full and appropriate external expression of WV’s Christian identity.

  
  
  

  Qualifications: Education/Knowledge/Technical Skills and Experience

  
  
  

  The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  
  
  
  • Master’s Degree in international development or relevant field such as social science, public health, or business administration
  
  
  • At least 10 years’ program management experience in an international development organization. and/or 8+ years of experience in emergency response, development programming, and/or fragile contexts
  
  
  • At least 3 years’ experience in a senior NGO leadership role in a developing country.
  
  
  • Previous experience working in Kenya/East Africa, and/or experience working in World Vision is preffred
  
  
  • Demonstrated experience in program or project design, implementation, monitoring, evaluation and report writing is preferred.
  
  
  • Has successfully initiated & implemented significant organizational change.
  
  
  • Experience in organizational representation with government, donor & IOs in order to strengthen relationships and nurture partnerships.
  
  
  • Familiarity with EU, USAID/OFDA, DFID, CIDA, SIDA, GAC, AusAID grant compliance and procedures
  
  
  • Must possess knowledge of humanitarian industry, including Sphere standards, HAP, NGO Code of Conduct, and Humanitarian Charter
  
  
  • Must possess experience in staff security, safety management, and staff care within a complex, insecure, and fragile environment
  
  
  • Proven leadership ability, with excellent judgment and decision-making
  
  
  • Demonstrated facilitation and collaboration skills
  
  
  • Excellent written and verbal communication skills. Fluency in English required.
  
  
  • Excellent relational skills, especially in a cross-cultural environment, and ability to work well with national and international staff
  
  
  • Ability to analyze and solve problems, innovate, persuade, network and negotiate.
  
  
  • Programming knowledge of a specific WV ministry sector is preferred.
  
  
  • Strong strategic and operational planning skills and ability to prioritize and handle multiple tasks.
  
  
  • Ability to work gracefully under pressure, while focusing on matters that are most important.
  
  
  • Able to work as part of a team as a positive contributor/ encourager.
  
  
  • Strong Christian commitment, spiritual maturity and discernment evidenced by life and character including active and regular fellowship with other Christians
  
  

  Working Environment / Conditions:

  
  
  

  · Based in the National Office in Nairobi. Periodic in-country, regional and international travel is required (not to exceed 25% of the time).

  
  
  

  · Available to represent WVK at critical functions as required

Please Note that you will be required to have a current (within 3 months) Original Police Clearance as part of the selection process.

Job Title: Resource Acquisition Specialist – Livelihoods & Resilience

Reporting to: Associate Director – Resource Acquisition and Management

Grade Level: 16

Work Location: National Office - Nairobi

Purpose of Position

To lead donor engagement, intelligent research on donor strategies, sectoral focus and forecasts, prepositioning for solicited and unsolicited opportunities and generate set annual grant income for World Vision Kenya. The incumbent shall contribute strategically to development of Grant Acquisition and Donor Retention Strategies for World Vision Kenya from the assigned Foundations, bilateral, and multilateral donors.

As part of the WVK family, the position holder promotes World Vision's Christian values through its work in teams and with people from various backgrounds.

Major Responsibilities

Growth of Grant Income as per Resource Acquisition and Management (RAM) Business Process as a result of strengthening GAM business process (50 %)

· Lead engagement exercise with WVK identified donors as related to WVKs donor mapping and tiering guidelines.

· Identify donor priorities and intelligence on upcoming opportunities

· search for information that will facilitate positioning and establishment of partnership for opportunities

· Lead the proposal development process in partnership with NO teams, SO and external partners/ consortia as relevant.**

· Coordinated procedure for managing new opportunities including Grant startups**

Donor attraction and retention (25%)

· Actively seek out strategic alliances with donors, NGOs, UN, governments, Support Offices, bilateral and multilateral agencies for purposes of coordination fund raising

· Pro-actively provide donor updates on existing grants and keep the donor relations on course to ensure repeat funding,

· Ensure good donor and World Vision International Support Office relations by meeting all contractual obligations and achieving high quality planning and implementation of RAM activities

Grants start-ups Monitoring, Reporting, Documentation and Knowledge Management (10%)

· Coordinate with Grant compliance Due diligence, pre-teaming, teaming process and sub-grant Agreement

· Lead the handing over process of awarded opportunities and support startup processes of grants as relates to business process.

· Lead the process of after action reviews after every submitted opportunity and document lessons learnt to improve our process **

· Participate in donor grant monitoring trips as feasible**

Capacity Building for staff on Grants Acquisition and Management (10%)

· support identification of WVK staff capacity gaps at all levels (NO, Regional & County) in regard to grants acquisition and donor requirements.

· support the development & implementation of NO GAM capacity- building plans.

· Facilitate capacity building on proposal development, donor engagement, WVK Branding and monitoring & reporting based on donor requirements. **

· Research, develop & implement new initiatives that make GAM function more effectively e.g Subgranting**

Others 5%

· Carry out any duties that may be assigned from time to time by the supervisor.**

· Participate and contribute in committees and task forces as may be signed from time to time**

Knowledge, Skills and Abilities

· Minimum of Bachelor’s degree in Social sciences, Agribusiness, Economics, NRM, or relevant field from a recognized University. Post graduate degree will be an added advantage.

· Minimum 7 years’ relevant experience, 3 of which must be in grant acquisition and donor engagement,

· Must have at least 3 years’ experience in leading and coordinating teams

· Must have experience in designing and programming project in the sector Livelihoods resilience or NRM

· Ample experience and expertise in partnering and engaging with government donors, multilateral & bilateral donors and private sector

· Ability to work under tight schedules and with highly competing priorities and deliver quality results

· Demonstrated strong presentation & writing skills; ability to develop quality concept notes, proposals, logical frameworks and reports under tight deadlines. Proposal Pro/ equivalent training will be added advantage

· Demonstrated experience in community development work, partnering and consortium management, staff capacity building,

· Ability to motivate multi-stakeholder teams and inspire teamwork and to manage donor expectations

· Significant experience in project management and grant compliance procedures.

· Ability to work with minimum supervision.

· Computer skills especially Microsoft

Regional Safeguarding Advisor - East and Southern Africa

The core purpose of this role is to work closely with the Regional Safeguarding Director and Country Offices to ensure timely and high-quality reporting and responding through SCI's Datix reporting system. This includes reporting to internal and external stakeholders. The specialist will provide capacity building support to the country offices to implement lessons learned from cases and strengthen their system to prevent future incidents, and address gaps in safeguarding system. On top of that the advisor will play a key role in targeted capacity building and deployment and support to humanitarian responses.

This role will liaise regularly with staff across the organisation including, the global safeguarding team, Country Office Safeguarding leads and other staff, Field Office staff, and regional staff (PDQ, Partnership Manager, OPS and HR functions). The post holder may also represent Save the Children at external fora, including on relevant UN sector and cluster teams, PSEAH taskforce groups and other inter-agency meetings specific to a humanitarian response.

In order to be successful, you will bring/have:

Essential:

• Strong track record and experience in either:
  
  • Case management, investigations, report writing
  
  
  • Or, safeguarding, child safeguarding, child protection, SGBV
  
  
  • Or, a prior management position in the aid sector, preferably within Save the Children
  
  


• Firm and confident personality - able to stand up against more experienced and senior colleagues


• Excellent communication and listening skills in English with proven writing and numerical experience in writing/editing, e.g. for briefing documents, monitoring reports and investigation reports.


• Proven attention for detail and ability to effectively manage a high volume of data and information.


• Excellent interpersonal, verbal and written communication skills in order to deal tactfully and sensitively with a wide range of people in a large organisation, very often at a distance.


• Good team member skills, including the ability to be part of and organise, support, manage and develop a small team;


• Experience in designing and delivering training or workshops to diverse stakeholders.


• Ability to manage stress, be flexible and accommodating in difficult and frustrating working circumstance.


• Commitment to and understanding of child rights, as well as of Save the Children's aims, values and principles.


• Ability to take a proactive approach to problem solving, to recommend and implement continuous improvement initiatives.


• Willingness and ability to travel abroad at short notice.


• Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time


• Ability to critically analyse written material including evidence, reports, policies



• Strong organisational skills and ability to meet regular and recurring deadlines

  
  
  

  Desirable




• Significant experience in CSG/PSEAH including investigation/case management and sector best practice




• Strategic and analytical approach to Child/Adult Safeguarding




• Substantial experience of child safeguarding, child protection, PSEAH, SGBV or MEAL issues and practice, within humanitarian or insecure settings, including leading or participating in investigations.




• Monitoring, Evaluation, Accountability and/or Learning (MEAL) experience.




• Knowledge of Save the Children's key sectors




• Legal expertise




• Knowledge of international humanitarian systems, institutions and donors.




• Understanding local context of ESA

Contract duration:1 year (12 months)

Location: Based in East and Southern Africa region in any country with SCI programming - up to 25% travel

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday


• All children learn from a quality basic education and that,


• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents

TERMS OF REFERENCE

Sexual Reproductive Health: HIV Knows no Borders Project (KNB II 2021 - 2026)

Consultancy for the Development of CSE Materials (KNB Phase II)

Background

The SRHR-HIV Knows No Borders (KNB) project Phase II was launched in April 2021 as a partnership between Save the Children International (SCI ESARO) specifically through the Regional Programming Unit (RPU) and the International Organization for Migration (IOM). The partnership collaborate to implement a holistic, regional project to improve sexual and reproductive health and HIV (SRH-HIV) related outcomes amongst migrants, sex workers and young vulnerable people YVPs) as well as non-migrant adolescents, young people, sex workers and their clients in migration-affected communities in Southern Africa with funding support from the Ministry of Trade and Industry, Government of the Kingdom of the Netherlands through the Embassy in Maputo. The six implementing countries in the SADC region Lesotho, Malawi, Mozambique, South Africa, Eswatini and Zambia have been maintained into the second phase of the protect.

Purpose of the Assignment

The program is currently undertaking review of Capacity Building Materials in HIV and SRHR to support implementation of the second phase of the project. Further development of materials is necessary to improve Human development, Puberty, Reproductive Health and Sexuality knowledge and skills of Educators, Parents and Children.

We require services of a consultant or consultancy firm to develop Comprehensive Sexuality Education Materials with compliance to global standards and pitched at the appropriate level to respond to the needs of the different audience groups as well as alignment with policies and curricula from the six participating countries.

Deliverables

• An inception report outlining the consultant's understanding of the assignment, the proposed the CSE Materials and process of developing the CSE Materials.


• The consultant should identify critical topics for the CSE Materials from existing capacity building materials


• A draft the CSE Materials that takes care of the comments of the CB task team


• Final CSE Materials - demonstrate responsiveness to the needs of the different audience groups and covering a guide on how to use the CSE materials at the different levels

Duration and Deadlines

We estimate that the consultant will commit 30 working days in August/September 2021 to complete the project

Qualifications, Knowledge and Experience Required

• Advanced University degree in Public Health, Sexual and Reproductive Health, International development Studies, Social Sciences or other relevant technical field, with a minimum of 5 years' experience in SRH and HIV programming.


• Proven previous experience in developing training materials and in capacity building, preferably in the field of SRHR-HIV and/or Comprehensive Sexuality Education and migration health.


• Proven knowledge on migration health policies, strategies and legislations at global, regional and national levels relevant to SRHR-HIV, especially in the target countries, Lesotho, Malawi, Mozambique, South Africa, Swaziland and Zambia.


• Excellent analytical and technical writing skills.


• Previous experience in working with an international development agency is an asset;


• Effective English writing and interpersonal communication skills.

Interested candidates / institutions should submit an Expression of Interest along with a proposal/application on how the bidder will undertake this assignment and proposed fees.

Structure of the Technical Proposal/Application: The Technical Proposal should include but not be limited to the following:

• Detailed understanding of requirements


• Detailed Methodology/Approach demonstrating how you meet requirements for this assignment


• Budgeted Work plan (including a time line) showing the detailed sequence and timeline for each activity and deliverable


• Dependencies and assumptions

Bidders are requested to back up their submissions by providing:

• Evidence of previous experience in the past eight years in the form of contracts and/or references.


• Two samples of previous work undertaken


• Curriculum Vitae


• Reference /Contact person details

For institutions / companies bidding: Details of the Proposed Team for the assignment must be submitted including the following information:

• Title/Designation of each team member on the project


• Updated CVs and profiles of each team member


• Team members on each segment of the project and their specific roles in them.

How to apply:

-Expression of interest and proposals with workplans and budget must be submitted to

Deadline: The deadline of submission is 12th August 2021

TERMS OF REFERENCE

Sexual Reproductive Health: HIV Knows no Borders Project (KNB II 2021 - 2026)

Consultancy for the Development of CSE Materials (KNB Phase II)

Background

The SRHR-HIV Knows No Borders (KNB) project Phase II was launched in April 2021 as a partnership between Save the Children International (SCI ESARO) specifically through the Regional Programming Unit (RPU) and the International Organization for Migration (IOM). The partnership collaborate to implement a holistic, regional project to improve sexual and reproductive health and HIV (SRH-HIV) related outcomes amongst migrants, sex workers and young vulnerable people YVPs) as well as non-migrant adolescents, young people, sex workers and their clients in migration-affected communities in Southern Africa with funding support from the Ministry of Trade and Industry, Government of the Kingdom of the Netherlands through the Embassy in Maputo. The six implementing countries in the SADC region Lesotho, Malawi, Mozambique, South Africa, Eswatini and Zambia have been maintained into the second phase of the protect.

Purpose of the Assignment

The program is currently undertaking review of Capacity Building Materials in HIV and SRHR to support implementation of the second phase of the project. Further development of materials is necessary to improve Human development, Puberty, Reproductive Health and Sexuality knowledge and skills of Educators, Parents and Children.

We require services of a consultant or consultancy firm to develop Comprehensive Sexuality Education Materials with compliance to global standards and pitched at the appropriate level to respond to the needs of the different audience groups as well as alignment with policies and curricula from the six participating countries.

Deliverables

• An inception report outlining the consultant's understanding of the assignment, the proposed the CSE Materials and process of developing the CSE Materials.


• The consultant should identify critical topics for the CSE Materials from existing capacity building materials


• A draft the CSE Materials that takes care of the comments of the CB task team


• Final CSE Materials - demonstrate responsiveness to the needs of the different audience groups and covering a guide on how to use the CSE materials at the different levels

Duration and Deadlines

We estimate that the consultant will commit 30 working days in August/September 2021 to complete the project

Qualifications, Knowledge and Experience Required

• Advanced University degree in Public Health, Sexual and Reproductive Health, International development Studies, Social Sciences or other relevant technical field, with a minimum of 5 years' experience in SRH and HIV programming.


• Proven previous experience in developing training materials and in capacity building, preferably in the field of SRHR-HIV and/or Comprehensive Sexuality Education and migration health.


• Proven knowledge on migration health policies, strategies and legislations at global, regional and national levels relevant to SRHR-HIV, especially in the target countries, Lesotho, Malawi, Mozambique, South Africa, Swaziland and Zambia.


• Excellent analytical and technical writing skills.


• Previous experience in working with an international development agency is an asset;


• Effective English writing and interpersonal communication skills.

Interested candidates / institutions should submit an Expression of Interest along with a proposal/application on how the bidder will undertake this assignment and proposed fees.

Structure of the Technical Proposal/Application: The Technical Proposal should include but not be limited to the following:

• Detailed understanding of requirements


• Detailed Methodology/Approach demonstrating how you meet requirements for this assignment


• Budgeted Work plan (including a time line) showing the detailed sequence and timeline for each activity and deliverable


• Dependencies and assumptions

Bidders are requested to back up their submissions by providing:

• Evidence of previous experience in the past eight years in the form of contracts and/or references.


• Two samples of previous work undertaken


• Curriculum Vitae


• Reference /Contact person details

For institutions / companies bidding: Details of the Proposed Team for the assignment must be submitted including the following information:

• Title/Designation of each team member on the project


• Updated CVs and profiles of each team member


• Team members on each segment of the project and their specific roles in them.

How to apply:

-Expression of interest and proposals with workplans and budget must be submitted to

Deadline: The deadline of submission is 12th August 2021