ZanaAfrica Full Time Administrator / Bookkeeper Job in Kenya

ZanaAfrica is recruiting an Administrator / Bookkeeper. Someone with passion to change the world, and the practical skills necessary to take an organisation to the next level.

We are a Nairobi-based social enterprise engaging in the production of radically affordable sanitary pads coupled with relevant health information, and the creation of mobile data collection to inform female-centred policy.

We seek a mid-level Administrator/Bookeeper, based in Nairobi, to handle both the full cycle of accounting duties for the Nairobi enterprise and a US Subsidiary, as well as administrative responsibilities.

Duties include -

Bookkeeping (estimate 1 day/week):

Support the ZanaAfrica Projects to keep all financial records on Quickbooks in USD and KES by verifying, allocating, and posting transactions.Prepares appropriate financial reports by collecting, analyzing, and summarizing account information and trends including cash flow, balance sheet, and income statements on a monthly and quarterly basis and as requested by clients and partnersCommunicate (both in verbal and written form) with clients, client suppliers, vendors, and banking contactsPrepare bi-weekly statements of all bills and payroll for the CEO’s approvalComply with federal, state, and local legal requirements for USA and Kenya, enforcing adherence to requirements, filing reports, advising management on needed actionsEnsure completeness, accuracy, and timeliness in the processing of financial informationContribute to team effort by accomplishing related results as neededAssists in the preparation of organization budgetsAdministration (estimate 4 days/week):Part of team to implement Donor Relationship Strategy (circulate monthly reports on donations received, status of communication, status of tax letter sent, etc)Prepare e-newsletters (also per the donor relations strategy)Act as first line of responses to inquiries on ZanaAfrica’s website and for volunteersManaging diaries and meeting schedules, setting up conference calls where necessary and preparing for in-house meetingsManaging office tea and lunch schedule including overseeing purchasingMonitor office operations including typing, filing and maintaining the record system for soft- and hard-copy files, requisitioning and purchasing supplies Education, Experience, and Skills Required:Minimum of Associates Degree, preferably Bachelors in Business Administration or related fieldMinimum of two to four years in accounting (including accounts payable and receivable, payroll, general leger and financial reports in Quickbooks) and administrationStrong, demonstrated organization skills and attention to detail with a high degree of accuracyAbility to perform several tasks concurrently with ease and professionalismExcellent analytical skills and demonstrated ability taking initiativeDemonstrated knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns for Kenya. For USA a plusExcellent oral and written communication skills, preferably in both English (mandatory) and Kiswahili (preferred)Able to keep client matters strictly confidentialExcellent interpersonal skills and customer service skillAbility to work under pressure and meet strict and sometimes changing deadlinesWorking knowledge of email, scheduling, spreadsheets and presentation softwareMust be self-directed and able to complete projects with limited supervisionQuickbooks (mandatory)MS Office Suite: Word, Excel, Powerpoint (mandatory)Typing efficiency at min. 40 words/minute (mandatory)Use of Salesforce or Zoho or similar Customer Relationship ManagementUse of Mailchimp or Constant ContactGoogle Office Suite (email, scheduling)How to apply:

On your application please indicate all the software packages with which you are familiar and provide three references.

Resumes/CVs and a cover letter may be sent to jobs at zanaafrica dot org