MSF-Spain is looking for a East-Africa recruitment officer and regional pool manager (based in Nairobi)

GENERAL CONTEXT

Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.

The MSF movement is built around five operational directorates supported by 23 sections and offices worldwide. MSF OCBA is one of those directorates. The operations are implemented by field teams and the mission coordination teams; together with the organizational units based in Barcelona, Athens and decentralised in Nairobi, Dakar and Amman. The field operations are guided and supported by 4 Operational Cells, the Emergency Unit and other departments supporting operations, including the Human Resources Department

The Nairobi-based East African Unit (EAU) aims to manage and support MSF OCBA operations in link with the HQ in Barcelona. In order to properly support the Operations, a full support office was created in 2012 in Nairobi.

JOB CONTEXT AND GENERAL OBJECTIVE

The Recruitment and Selection Officer is part of the OCBA Recruitment team. S/he is hierarchically under the OCBA Recruitment Coordinator (based in Barcelona) within Recruitment, Pool Management and Development Unit and works in close collaboration with the Office and HR Coordinator in EAU.

Within the general ambitions, the main objectives and sub-objectives of the positions are:

1.Recruit and manage an “East-African pool” primarily for East African Missions (Field HR support for specific HR needs of East-African Operational Cell)

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  Map and approach strategic recruitment sources in East Africa region, mainly in Kenya

  
  


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  Attract and recruit HR in East Africa to answer to potential HR GAPs, mainly but not exclusively for S.Sudan and Ethiopia

  
  


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  Support Ops (Cell 5) in the development and mobility of the East African ‘Regional International Pool’: National, International and HQ Staff with capacity and/or potential and mobility within the Region,

  
  

2.Carry out Recruitment actions in Africa (not only in East Africa) to feed Global Needs of MSF OCBA:

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  Carry out attraction strategies and recruitment/selection processes of International Staff (IS), as referent recruiter in MSF OCBA of a/some profile/s (Profile Recruiter)

  
  


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  Follow-up, support and ensure an effective management of the Expatriation Process of National Staff in Africa.

  
  


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  Define strategy and organize recruitment events in Africa (mainly Assessment Center)

  
  

MAIN RESPONSIBILITIES AND TASKS

1.Map and approach strategic recruitment sources in East Africa region, mainly in Kenya

• Identify, in coordination with the Missions in the region, interesting HR sources where profiles that MSF OCBA and East African Missions are facing difficulties in finding.


• Advertise in the most effective regional channels (medical websites, hospitals, etc.) the profiles we are having difficulties to find, to feed the International pool of MSF OCBA and ad-hoc needs for the Missions in the region.

2.Attract and recruit HR in East Africa to answer to potential HR GAPs in the region

• Build a direct link between HRCo of East African Mission (mainly Ethiopia and South Sudan) and follow the needs of International Staff in the region


• Be informed by the field about those International posts that are facing a high risk of GAP (approx. 1 month before the vacancy date without a matched/pre-matched candidate)


• Be fully accountable of the Regional recruitment actions for Supervisors (or lower profiles) demanded by East African Mission, since recruitment and placement of Activity Managers are, by default, responsibility of Pool Management Unit.


• Act as back-up solution and look for regional candidates to answer to field needs (Activity Mgrs included) when there is a high risk of gap


• Identify the most effective attraction and recruitment channels in the region


• Launch regional advertisements (mainly in Kenya) to attract ‘back-up candidates’ with the qualifications required by a position with high risk of GAP


• Assess language and motivation of candidates as much as their Technical and Competency profiles, evaluate the fulfilment of requirements of a position in risk of GAP and offer the selected candidate/s to the HRCos and Pool Managers

3.Support Ops (Cell 5) in the development and mobility of the East African Regional Pool: National, International and HQ Staff with capacity and/or potential and mobility within the Region

• Encourage the National and HQ Staff of East Africa with capacity/potential and to be available/mobile for Emergencies


• Map and update all HR available of the East African Regional Pool with capacities/potential and mobility in the region


• Keep information about availability and qualification of the candidates up to date on the SAP database


• Propose re-assignments in other Missions/Projects of the East African ‘Regional International Pool’ to cover critical HR needs


• Guarantee that all the people matched have access to information about the post, project, living and working conditions


• Support the East African Regional Pool to reinforce their strengths and assimilate the improvement areas detected


• Debrief the pool at the end of assignment, focusing on their future motivations and their development challenges

4.Carry out attraction strategies and recruitment/selection processes of International Staff (IS), as referent recruiter in MSF OCBA of a/some profile/s (Profile Recruiter)

• Draft advertisements for calls for applications to publish vacancies externally and managing publications and job offers on the various communication channels


• Follow-up the volume and quality of candidates applying to MSF OCBA in the profiles the person is in charge of and identify those field needs that require further investments in terms of attraction


• Take part in active recruitment actions to attract needed candidates needs the profile/s the person is in charge of


• Filter candidates who have sent in their CV in accordance with the criteria set down with Pool Management for each profile


• Perform phone screenings and face-to-face interviews for selected candidates


• Take part in the Assessment Centre as an observer


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  Activating references and managing candidate feedback

  
  


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  Performing the necessary SAP management:

  
  


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  Assigning vacancies and other activities of selected candidates

  
  


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  Updating candidate details and qualifications.

  
  


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  Performing the various tasks and steps required as part of the recruitment and selection process.

  
  

5.Follow-up, support and ensure an effective management of the Expatriation Process of National staff based in Africa

• Identify new National Staff applicants on a regular basis (e.g. twice per month), ensure a proper follow-up from OCBA Recruitment Unit of these applications by coordinating with the profile recruiter in sending ‘acknowledgement e-mails’ (with Profile Recruiter and HRco in CC)


• Follow-up with Profile Recruiters to ensure screening of CV is performed and a decision about next steps are made


• After the successful CV screening done by the Profile Recruiters, provide support to Profile Recruiter requesting evaluations, feedback and references to the relevant actors (HRco, Rehuco, actual/previous supervisors…)


• Keep track of candidates in process and plan/organize recruitment activities (Assessment Centre) according to the volume and the residence of candidates (be the AC coordinator in Africa).


• Report on quarterly basis on all NS candidates in process and inform HRco and Rehuco accordingly to ensure operations have updated information about all NS applicants


• Report on time to the recruitment coordinator any disfunctioning in the follow up of NS expatriation process

6.Define strategy and organize recruitment events in Africa (mainly Assessment Center)

• In order to reach the target of IS recruited through AC, define a strategy and a planning of activities (Assessment Centers) for applicants with residence in Africa: both current National Staff and 1stM applicants


• Follow-up with Profile Recruiters (based in Athens, Barcelona and Buenos Aires) to ensure they comply with planning and strategy


• Organize Assessment Centres in Africa: logistics, invitations, contact with partners (HRco, external parties…), etc…

7.Other

• Involvement in OCBA Recruitment Unit planning and reporting.

SELECTION CRITERIA

Education and experience:

• Qualification in Psychology, Business Administration or similar.


• Experience in selecting and recruiting, with emphasis on active candidate searching in African context


• Familiar with African contexts and cultures.


• Fluent English and French are essential. Spanish is a plus.


• Experience in the humanitarian sector. Ideally field experience with MSF.


• Use of IT tools and Web 2.0 software (LinkedIn, Facebook, etc.)


• Knowledge of the ERP-SAP system is a plus.

Required competencies:

• Commitment to MSF’s Principles


• Cross-cultural Awareness


• Behavioural Flexibility


• Stress Management


• Analytical Thinking


• Results and Quality Orientation


• Service Orientation


• Planning and Organizing


• Teamwork and Cooperation

Others

• Availability to travel to the various recruitment areas or countries and high mobility within/out of African continent.

CONDITIONS

• Location: Based in Nairobi, at the Médecins Sans Frontières-Spain Headquarters


• Full Time Job


• Temporary position of 1 year (possible extension)


• Annual gross salary + Secondary Benefits based on MSF OCBA Reward Policy (Kenyan salary and contract)


• Starting date: May 1^st, 2015