NGO Finance and Administration Officer

Job Description

A Non-Governmental Organization (NGO) wishes to recruit competent and qualified personnel to fill the position of a Finance Officer and Administration.
 

Job Summary: Responsible for effective timely and efficient payment processing of duly authorized / approved transactions as well as maintaining up to date records of cash, cheque, assets and payroll transactions.

Key Responsibilities

The job holder’s duties and responsibilities are outlined as follows:

Payment Processing

Ensure all payments have supporting documentation

Examine supporting documents and ensure timely payment of authorized and approved transactions.

Ensure that settlement of invoices in respect of service and goods providers are in accordance with existing contracts.

 

Financial Management and Administration

Ensure payees are notified of any discrepancies in the supporting documents.

Maintain and update accounting records, fixed assets register in accordance with accounting policies and procedures.

Maintain safe custody of and manage petty cash while ensuring the availability of sufficient cash for disbursement in the office and at the bank.

Prepare cash count, maintain daily reconciliation of petty cash imprest, complete and submit weekly and monthly Cash Survey Report.

Maintain safe custody of all accounting documents including cheque books, payment vouchers, PAYE, NHIF, NSSF, Pension returns and Motor Vehicle Log books.

Prepare and maintain the payroll and associated statutory and voluntary returns.

Acts as the bank agent – collecting cash, cheque books and other bank documents

Prepare bank and accounts reconciliation, including audit schedules.

Assist in ensuring that the organizations and other resources are safeguarded and it does not suffer financial loss through theft, fraud or error by maintaining strong internal systems and controls.

Assist in ensuring that financial management policies and procedures are current and enforced.

Give technical support in the programs department.

Requirements:
 

Minimum Level of Education / Academic Qualification

Bachelor’s degree in business related field Commerce – Accounting qualification.

Specialized Training / Professional Qualifications

CPA (K)

Quick books Accounting Software

Relevant Work Experience

MUST have a minimum of 3 years’ experience in a similar position within an NGO setting and excellent working knowledge in Quickbooks Accounting Software

How to Apply

Interested candidates should email their resume of a maximum 4 pages and a cover letter indicating their current and expected salary to: careerihrm@gmail.com 

Include “Finance and Administration Officer – [Your name]” in the subject line. 

Closing Date: 27th April 2015 at 4:00 p.m. 

Only short listed candidates will be contacted.