UNHCR Jobs. Assistant Admin Officer

Assistant Admin Officer Jobs at UNHCR in Kenya
Title of Post Assistant Admin Officer Grade NOA
Location: Sub Office Dadaab

Organizational Context

(role of the position within the team, describing its leadership role,it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercise by the incumbent)

UNHCR Admin Assistant Job purpose

Assistant Admin Officers will establish and maintain efficient administrative services to support the office operation.

He/she acts as advisor to the Head of Office, with authority to discuss problems and seekcommon ground on which to recommend solutions based on predetermined guidelinesprovided by higher authority.

The incumbent directly supervises general service staff.

Responsibility (process and functions undertaken to achieve results)

Monitor the day-to-day personnel and administrative operations of the office;

Contribute to providing a healthy and respectful working environment, free fromhazard or security risks;

Assist with the implementation of processes and procedures to improve and strengtheninternal controls in line with UNHCR rules and regulations;

Participate in the physical verification of UNHCR property plant and equipment;

Contribute to the process to determine the country’s administrative budget;

Conduct regular checks of petty cash and cash accounts.

Control and check the monthly accounts and various administrative activities, in orderto verify and certify disbursements are in accordance with the administrative budget andUNHCR’s Financial Rules;

Assist with monitoring local compliance with UNHCR’s policies and processes for cashmanagement, requesting support and guidance when required.

Support office-level training on financial matters.

Performs other duties as required.

Essential Minimum Qualifications and Experience

University Degree in Accounting, Finance, Public or Business Administration,

Economics or related field, OR university degree in another field combined with a
professional qualification in accounting or finance (CPA/CIA or equivalent).

Minimum two years of previous job experience in the field of accounting or finance.

Excellent computer skills, in particular in MS Office applications

Excellent communication skills.

Excellent knowledge of English and working knowledge of another UN language.
Desirable Qualifications for Assistant Admin Officer Jobs in Kenya


Professional qualification in accounting or finance (CPA/CIA or equivalent).

Working experience of at least one year in an intergovernmental organization (United
Nations or similar).

Good knowledge of United Nations administrative, human resources and financial rules
and procedures.

Working experience with PeopleSoft/Oracle Financial and/or HR modules.

Competencies:-

Values

Integrity

Professionalism

Respect for Diversity

Core Competencies

Accountability

Teamwork & Collaboration

Communication

Commitment to Continuous Learning to

Client & Results Orientation

Organizational Awareness

Candidates may also be tested on relevant managerial and cross function competencies.
Examples are listed below:-

Managerial Competencies

Empowering & Building trust

Managing Performance

Judgement & Decision making

Strategic Planning

Leaderchip

Cross – Functional competencies

Analytical thinking

innovation and creativity

Technological Awareness

Negotiation & Conflict resolution

Planning & Organizing

Policy Research & Development

Political Awareness

Stakeholder Management

Change Capability& Adaptability

Submission of Applications
This vacancy is open for qualified Kenyans ONLY. Female candidates are encouraged to
apply.

Important
Staff members who wish to be considered for this position should send their application letter
to: The Human Resources Section, Nairobi and attach Personal History Form (P.11).

Please quote Reference IVN/EVN/KEN/DDB/15/009. Late applications will not be considered.
Please remember to submit photocopy/scanned copies of all supporting documents. Documents submitted shall not be returned to the applicants.

External Candidates
Candidates should also complete a Personal History form (P.11) HERE  and attach it to their application for the position.

Applications should be sent to postal address,

P.O. Box 43801, 00100 or hand delivered to
UNHCR Branch Office for Kenya,
Lynwood House,
Waiyaki Way(opposite Lions Place).

Please quote Reference: IVN/EVN/KEN/DDB/15/009
Candidates should also submit copies of academic Certificates from the relevant institutions.

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