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Job Summary
Overview:
The ACT “Lead Implementing Partner (IP) Project” will support programmatic and financial grants management on the Children’s Investment Fund Foundation (CIFF’s) behalf for recipients of CIFF funding under theAccelerating Children’s HIV/AIDS Treatment (ACT) Initiative. ACT is a $200 million joint public-private partnership between the President’s Emergency Plan for AIDS Relief (PEPFAR) and CIFF to double the total number of children receiving ART in priority African countries over the next two years. As part of CIFF’s $50 million contribution to ACT, CIFF will directly fund 10 international and local NGOs to reach ACT targets in Kenya, Malawi and Tanzania. The “Lead IP” project implemented by EGPAF will provide CIFF with programmatic and financial monitoring support of these 10 partners across three countries.
Job Responsibilities:
EGPAF’s ACT Coordinator, Lead IP Project in Kenya will serve as the project’s main point of contact in country and will be responsible for the day-to-day in-country programmatic and operational/financial monitoring for a portfolio of 4 implementing partner organizations under the CIFF-funded ACT Initiative. The ACT Coordinator will provide support throughout the life of award to track progress of the CIFF-funded implementing partners’ activities and their ACT targets, to ensure implementing partners’ compliance with donor and legal requirements, and to flag issues and challenges as they arise. Key tasks will include the following:
Monitoring and Support of Implementing Partners (IPs)
Organize and lead individual monthly calls with IPs (in collaboration with EGPAF’s Lead IP Global Management Team) to track implementation progress and discuss challenges. Prepare brief written summary of key issues/discussion points following the IP monthly calls
Monitor deadlines and ensure programmatic and financial reports from IPs are submitted on-time in the correct format:
Collect and review quarterly programmatic progress reports submitted by IPs. Write brief quarterly summaries of the key results, achievements and challenges across all IPs in-country for the Lead IP Global Management Team
Collect and review quarterly financial reports submitted by IPs for cost reasonableness and compliance with donor terms, and flag any concerns to the Lead IP Global Management Team
Conduct quarterly review of IPs’ PEPFAR MER indicators to analyze progress against ACT targets; flag areas of concern for Lead IP Global Management Team
Organize and conduct scheduled quarterly visits to each IP country office for programmatic and operational monitoring:
For programmatic monitoring, discuss/review IP progress against work plan objectives/activities, milestones and targets
For quarterly operational monitoring, review financial documentation and sample transactions to assure that expenditures are proper and incompliance with donor and organizational policies and applicable laws
Prepare clear and substantiated IP country office visit reports summarizing any programmatic, financial or operational issues identified
Administer EGPAF short-term technical assistance (STTA) checklist during quarterly visits, identifying potential need for TA and working with Lead IP Global Management Team to request support for IPs with programmatic, financial or operational weaknesses
Conduct limited visits to selected IP sites for supportive monitoring (including register spot checks for data quality). Prepare site visit reports for Lead IP Global Management Team summarizing any programmatic or M&E/data quality issues identified
Work with CIFF Country POC, PEPFAR and IPs to address challenges identified during routine monitoring as needed, in consultation with Lead IP Global Management Team
If necessary, provide logistical support and coordination for CIFF’s external auditors for any expenditure audit required
Provide support/input to Lead IP Senior Project Manager for development of mid- and final-project reports to CIFF
Flag any potential breaches in sharing confidential/proprietary information to Lead IP Global Management Team
File documentation in the required award files and Agreement Management System as directed by Lead IP Global Management Team
Other Responsibilities
Understand project “firewall” to assure confidentiality of IPs’ programmatic and financial information and behave in accordance with firewall requirements at all times, maintaining a strict separation of information between Lead IP work and conversations with EGPAF colleagues in the country office
Maintain excellent working relationships with EGPAF colleagues, the CIFF Country Manager, PEPFAR team and implementing partners
Other relevant duties as assigned by the Lead IP Global Management Team
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