Office Administrator Job in Nairobi, Kenya

Mar 26, 2016

Position Details: Office Administrator
 

Location: Nairobi, Kenya
 

Salary: Kshs 35,000 - 40,000/=
 

Our client is looking for a mature Office Administrator who will be responsible for the smooth and effective running of designated office by providing administrative duties to support its business operations.
 

Job Summary: The Office Administrator will provide administrative support including book keeping, reception management, correspondence tracking and mail delivery, telephone & communication operations, transport services, and travel arrangements for business visits or meetings.
 

 

Key Responsibilities:

• Manage the front office to ensure that reception services including telephone calls, letters, e-mail etc. are provided in a professional manner.


• Screen calls as requested and route them to the proper recipient, taking relaying messages as needed.


• Write and prepare letters, memos, e-mails, and reports in draft and final form.


• Ensure timely remittance of monthly taxes and deductions including NHIF and NSSF


• Be the face of the company and answer basic questions regarding the business


• Ensure all visitors are warmly welcomed, assisted promptly and professionally.


• Managing correspondence and dispatch both internal and externally.


• Manage the petty cash and account for it timeously


• Ensure high standard clerical Tasks and admin roles is provided to the organization


• Liaising with various service providers, and process invoices for payment of office supplies


• Record keeping and maintaining files, materials, information, schedules and related data.


• Maintains office hygiene.


• Ensures the office is opened and closed as per scheduled hours.


• Receive requests and place orders for office supplies, and other office requirements


• Preparing Administrative budgets and monitor budget variances


• Maintain an Assets Register for the Office; Keep account of leases, payments and collections to ensure the organization meets its obligations


• Carry out any other tasks assigned by management.

Qualifications Skills and Competencies;

• At least 2- 3 years’ experience in a fast paced work environment.


• Diploma in Business Administration, Secretarial, Accounting, Commerce or other relevant field.


• Experience and knowledge of basic accounting and remittance of deductions


• Ability to drive a vehicle is an added advantage


• Ability to make decisions and handle pressure


• Computer literacy and proficiency in Ms Office


• Knowledge of office management systems and procedures.


• Flexibility and ability to multi-task and to perform at a high level of proficiency.


• Good planning and organizing skills


• Confidentiality and high level of personal integrity.


• Good oral and written communication skills


• Able to report within a short notice period

How to Apply

 
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Office Administrator) to career@excelwiseconsultants.co.ke before Friday, 1st April 2016. 

Kindly indicate current/last salary on your CV. N.B: We do not charge any fee for receiving your CV or for interviewing.

For more details visit: www.excelwiseconsultants.co.ke