Finance Officer Job in Kenya

Finance Officer

(6 months – Temporary Position)

Closing
date: September 29, 2021

MAIN PURPOSE OF JOB

The Finance Officer is responsible for the day-to-day management of Tax
Justice Network – Africa financial resources. The Finance Officer is
responsible for maintaining sound financial and accounting systems and controls
to ensure efficiency, integrity and transparency of the secretariat operations.
The post holder supervises the Finance Assistant.

POSITION IN ORGANISATION

The post holder reports to the Finance and Administration Manager and works
closely with all budget holders and the Administration unit at the secretariat.

KEY RESPONSIBILITIES

1. Budgeting and Forecasting

• Assist
  with preparation of annual budgets and planning process in conjunction
  with the Policy Leads and the Senior Management Team (SMT);


• Participate
  in the development of budget proposals in collaboration with Policy leads
  throughout the year for presentation to donors and for inclusion in the
  annual plans


• Monitor
  expenditure against budget headings; work with all budget holders
  throughout the year to ensure that expenditures adhere to donor and
  budgetary requirements.


• Calculate
  allocations from donor funds to different budget lines and the annual
  salary budget.


• Prepare
  requests to donors to make budget reallocations, as necessary.


• Assist in
  preparation of quarterly organizational cash flow projections based on
  existing balances of cash, receivables, commitments, budget items and most
  recent knowledge of operating plans

2. Financial Management and compliance

• Ensure
  that all financial transactions are carried out and recorded in accordance
  with standard financial procedures and internal controls.


• Manage
  TJN-A bank accounts, and monitor cash flow to ensure that sufficient funds
  are always available in the bank;


• Maintain
  banking relationships and serve as primary liaison with financial
  institutions.


• Prepare
  timely and accurate monthly bank reconciliations.


• Compile
  financial reports of TJN-A in accordance with Generally Accepted
  Accounting Practices (GAAP) and in an accurate and timely manner;


• Compile
  timely financial reports on donor-funded programmes and ensure that staff
  and partners are aware of conditions and time restrictions applicable to
  these funds. If necessary prepare a schedule for the production of
  financial reports, both interim and final.


• Provide
  financial input to all partner agreements and provide additional support
  to Partner organisations in the compilation of financial reports to meet
  the donor reporting deadlines on time.


• Monitoring
  the accounting software data and ensure it’s all up to date, reconciled
  accordingly and backed up both externally and internally.


• Oversee
  timely invoicing to donors for disbursement of grant funds.


• Oversee
  and ensure timely acknowledgement of receipt of disbursed grant funds


• Review all
  cash and credit card staff travel return forms for accuracy before posting
  in the accounting software.



• Ensure
  requests for payments and payment vouchers have proper supporting
  documentation in line with TJN-A’s policies and procedures


• Ensure
  payments to suppliers are done in a timely manner.


• Approve
  all petty cash vouchers and reconciliation on a weekly basis


• Supervise
  filing and ensure all accounting records and supporting documentation for
  all financial transactions are maintained in a systematic order and in a
  safe and secure condition under the custody of the organisation.


• Ensure
  proper asset management within the organisation, ensure all assets are
  tagged assigned responsibility and recorded in an updated fixed asset
  register. Liaise with the Administration Officer to ensure that all assets
  are insured.

3. Facilitating Audits and Financial Assessments

• To assist
  the Finance and Administration Manager with matters relating to accounts and
  audits regarding preparation and audit of annual accounts.


• Assist in
  the annual audit fieldwork process


• Assist in
  all TJN-A organisational internal audits and financial assessments and
  provide all required information that may be required for the assessment.

4. Payroll Administration

• Prepare
  monthly payroll on a timely basis in the Payroll software


• Post
  approved payroll to the accounting software


• Ensure
  timely remittance of salaries, statutory deductions and other payroll
  deductions.

5. Capacity Building

• Participate
  in the recruitment, selection and induction of new finance staff.


• Work with
  the Finance and Administration manager to identify training needs, and
  organize in-house training, of staff and partners on accounting controls
  and procedures, budget preparation, monitoring, etc.

6. Manage and supervise Finance Staff

• Guide and
  supervise the Finance Assistant, project accountant perform all other
  accounting activities including preparing payment requests and vouchers,
  payroll, bank reconciliations, inventory, invoicing donors, capitalization
  of fixed assets, online banking process, monitor daily receipts etc.


• Any other
  reasonable duty as may be assigned that is consistent with the nature of
  the job and its level of responsibility.

Requirements:-

• Bachelors
  Degree (Masters’ degree an added advantage) in a finance/accounting
  related field.


• Full
  certification in professional accounting qualification – CPA or ACCA.


• At least
  five year’s progressive INGO experience in accounting and financial
  management positions.


• Understanding
  of, and demonstrated experience with, financial accounting principles,
  processes, systems and internal controls not-for-profit organizations.


• Experience
  in auditing and systems review.


• High level
  of proficiency working with MS Office (Excel advanced level), Word and
  accounting packages, ERPs (Microsoft Dynamics and added advantage)


• Working
  knowledge of French is an added advantage


• Possess
  excellent interpersonal and communication skills, good judgment and a high
  level of integrity and respect for confidentiality

How to Apply

Interested applicants
should forward a detailed resume with a cover letter outlining their
qualifications no later than 29
th September 2021 to Human Resources Officer, Email
to: recruit@taxjusticeafrica.net. Please quote the
position in the subject line of your email