Finance and Administrative Officer, Field Support Services Project (FSSP) Kenya

Country: Kenya

Organization: World University Service of Canada

Closing date: 12 May 2023

Nature and Scope:

In response to a Request for Proposals by Canada’s Department of Foreign Affairs, Trade and Development (DFATD), WUSC is preparing a proposal for the Field Support Services Project (FSSP) based in Kenya. The FSSP is responsible for providing a range of services in support of program delivery and policy dialogue of Canada’s international assistance in Kenya, Somalia and South Africa, as well as in a number of other countries across Southern and East Africa. These services include, but are not limited to, the provision of administrative, logistical, technical, and financial services for DFATD and other clients identified by DFATD in Kenya.

The Finance and Administrative Officer will be responsible for managing the financial, procurement and administrative aspects of the FSSP.

RESPONSIBILITIES:

The tasks for the FSSP Finance and Administrative Officer include, but are not limited to the following:

FINANCIAL MANAGEMENT

• Managing and monitoring the project related expenditure in accordance with approved project budget in order to ensure that project financial data are maintained in an accurate and timely manner;


• Maintaining the accounts payable and accounts receivable to ensure complete and accurate records of project funding;


• Preparing budgets as well as financial and procurement reports;


• Preparing annual forecast expenditures in accordance with the approved project budget and reviewing financial reports;


• Developing and managing reporting and invoicing for services rendered;


• Maintaining the project’s finances and ensuring that all bank accounts information is properly filed and kept up to-date;


• Prepare payment requisitions and other financial documentation including budgets, expenses and financial reports;


• Administer timely payments and prepare adequate (original and external) support documents for expenditures, banking transactions, travel claims, procurement, consultant/staff contracts and payroll including tax returns and reports to government officials are kept;


• Providing financial advice related to local laws and regulations, financial institutions and the reasonableness of estimated expenses for products or services in the recipient country to support compliance with DFATD financial policies and regulations;

ADMINISTRATION

• Managing travel reservations for sub-contractors and resources;


• Developing and maintaining appropriate databases;


• Developing and maintaining a filing system for all FSSP correspondence and supporting documents;


• Processing payments to subcontractors and suppliers of goods and services procured.

QUALIFICATIONS AND COMPETENCIES:

• Post-graduate degree in a relevant discipline such as business, finance, accounting, logistics, economics, international development, procurement, project management, business administration, engineering or applied science.

Experience

• Minimum ten (10) years of cumulative relevant experience responsible for the financial and administrative tasks and activities of at least three (3) International Development Projects;


• Experience working in a Developing Country or on an International Development Project(s), preferably in Kenya, Somalia and/or South Africa;


• Demonstrated experience managing international development projects with a minimum annual budget of more than $1.5 million CAN;


• Experience managing budgets across two or more different currencies;


• Proven knowledge of office administration, especially record keeping and data management;


• Knowledge and experience in preparing budgets and handling expenses;


• Experience in procurement and providing logistical support ;


• Attention to detail and sensitivity to confidential information;


• Works with a high degree of accuracy in preparing and entering information;


• Able to adapt to changing circumstances, with the capacity to find innovative ways to manage issues and challenges;


• Manages time productively and efficiently and meet changing deadlines;


• Able to work effectively in a dynamic team environment (working both independently and as part of a small team); and


• Excellent interpersonal and team-building skills;


• Good analytical, problem-solving, and decision-making skills;


• Demonstrated ability to use discretion and good judgment; honest and trustworthy;


• Highly proficient in the use of Microsoft Office and Google software including Gmail, calendar, drive, spreadsheet, word processing, and presentation software.


• Commitment to gender equality and social inclusion

Language

• Professional proficiency in English (oral, reading, writing)

WHY WORK WITH WUSC?

Join Us. Our work is important, cutting-edge, and fast-paced. We encourage curiosity, innovation, and flexibility. And we provide a phenomenal learning experience.

WUSC (World University Service of Canada) is a Canadian non-profit organization working to create a better world for all young people. We bring together a diverse network of students, volunteers, schools, governments, and businesses who share this vision. Together, we develop solutions in education, economic opportunities, and empowerment to overcome inequality and exclusion for youth around the world, particularly young women and young refugees. WUSC currently works in 25 countries across Africa, Asia, the Middle East, and Vietnam, with an annual budget of approximately CAD $40 million. We have over 90 staff in our Ottawa office, and over 200 people overseas implementing 16 development projects in collaboration with donors such as Global Affairs Canada, the UK Department for International Development (DFID), the World Bank, the Asian Development Bank, and the African Development Bank.

How to apply

WUSC’s activities seek to balance inequities and create sustainable development around the globe; the work ethic of our staff, volunteers, representatives and partners shall correspond to the values and mission of the organization. WUSC promotes responsibility, respect, honesty, and professional excellence and we will not tolerate harassment, coercion, sexual exploitation or abuse of any form. Successful applicants will be required to undertake an enhanced criminal record check where appropriate.

This employment opportunity isopen to all Kenyan Nationals and International Experts**.** WUSC is an equal opportunity employer. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Only those candidates selected for an interview will be contacted. No telephone calls please.

Interested candidates should submit an application to pdu@wusc.ca as soon as possible. We are evaluating candidates on a rolling basis. Candidates should submit a CV and a cover letter which details why they are an ideal candidate (qualifications and experience). Please indicate “Kenya FSSP Finance and Administrative Officer” in the subject line.

Kindly note this employment opportunity is subject to funding from Canada’s DFATD.