Job Title: Administration Assistant
Department: Finance & Administration
 Reports to: Administration Officer

Job Summary: Transparency International - Kenya (TI-Kenya) is part of the Transparency International group that is a non-partisan coalition of individuals with a shared vision of a corruption free world. 

TI-Kenya is an autonomous chapter in the Transparency International movement, a global coalition against corruption with which TI-Kenya shares knowledge and exchanges ideas for the greater good of Kenya. Transparency International Kenya seeks to employ an Administration Assistant.
Transparency International Kenya seeks to recruit an Administration Assistant to provide administrative support and contribute to the efficient day- to -day operations of the organization. 
The successful candidate will also support the operational tasks of the management team and the rest of the staff members

Duties and Responsibilities 

a) Office Administration DutiesEnsure that the office is opened in the morning on time and securely locked in the evenings at all times. Oversee the general security of the office premises and report any suspicious activities/behaviour that may breach office security.Ensure that office supplies are adequate. This includes stationery, kitchen supplies, tissue papers, water etc.Maintaining high levels of cleanliness in the office, for instance cleaning office floor, dusting the shelves, desks, cabinets etc.Ensure that TI Kenya receives newspapers, magazines, postal mails etc. in a timely manner and liaise with the ICT Officer for availability of online versions of same where applicableOffice deliveries e.g  parcels, correspondence etc as requiredGeneral clerical duties as assigned by the supervisor such as filing, photocopying, and distribution of mailMaintaining in-house flowers, including watering them once a week and cleaning the potsRun office errands including delivering mails to various destinations and payment of statutory deductions, bank agent duties and other duties as will be assigned by your supervisor.Ensure that the kitchen area is always clean. Serve tea/soft drinks to TI-Kenya visitors.General maintenance of office furniture, equipment and repairs as and when required.Ensure that the office vehicle is properly and regularly maintained in accordance with the manufacturer’s recommended schedule and in adherence to the Traffic Act and other legislations in force. Make sure that the vehicle is serviced when service is due or as need be.Inspect the vehicle on a daily basis, to ensure that it is clean; with all parts intact, including having a spare tyre, jack, etc and fuelled for the errands of the day/week.Provide specialized transportation/driving  to TI- Kenya staff  to various destinations or when need beMaintain proper records of journeys made; updated log book indicating mileage, task accomplished, departure and arrival times, fuel taken etc. and any other records which may be required.Ensure that all vehicles are road worthy and possess all the necessary licenses and insurance required by the law. The vehicles should have valid licenses and insurances before driven. Ensure timely reporting any incidences/accidents Ensure that the cost of fuel and maintenance is kept within the assigned budgetAny other duties that may be allocated to you from time to timeDiploma in Business Administration or any other business related courseTraining in customer service or equivalent experienceIT skills an added advantageMust be able to drive within NairobiEffective interpersonal and communication skillsOrganisation skillsRecord maintenance skillsCustomer service skillsAttention to detailPresentable Ability to work under pressure Honest and reliableTeam working skillsValid driving licenseHow to Apply:

Interested and qualified candidates are requested to submit one document as an attachment (combining the application letter and CV with at least three professional referees) by email on/before close of business on 20th March 2014 to:  hr@tikenya.org

Please include the reference: ‘Administration Assistant’ as the subject of your email applications and indicate your current and expected salary in your application.

Do not attach your testimonials or certificates.

Only shortlisted candidates will be contacted.

An International NGO has a vacancy for a Programme Officer with 3 years experience in data collection, analysis and synthesis and preparation of strategic information for decision makers
TI-Kenya is a non-profit organization founded in 1999 and works towards a transparent and corruption free Kenya, by promoting good governance and social justice.
TI-Kenya is part of the Transparency International group that is a non-partisan coalition of individuals with a shared vision of a corruption free world.
It is an autonomous Chapter in the Transparency International movement, with which we share knowledge and exchange ideas for the greater good of Kenya and the world at large.
TI-Kenya is seeking to recruit a Programme Officer – Monitoring & Evaluation.
We invite applications for interested persons. To be considered you must meet the following minimum requirements explained below:
Department: Programmes
Reports to: Deputy Executive Director/Head of Programmes

Summary 
Under the supervision of the Deputy Executive Director/ Head of Programmes, the Monitoring and Evaluation Officer will be responsible for monitoring TI-Kenya Programmes.
As part of the monitoring requirement, he/she will identify gaps in gathered/received/researched information and make recommendations for necessary action.

Duties and Responsibilities 
1. Setting up/reviewing the M&E System
•Conduct and coordinate reviews of:
1.an institutional M&E plan incorporating objectives, procedures and tools and
2.a Logical Framework matrix providing performance and impact indicators and corresponding means of verification
•In collaboration with stakeholders, develop an overall framework for both programme and project M&E that includes (but is not limited to) annual reviews, participatory impact assessments, process and operations monitoring, and lessons-learned
•Guide the process for identifying and designing the key indicators for each component to record and report physical progress against the Strategic and Annual Action Plans. Steer the process for designing the format of such progress reports.
•Guide the process for identifying key performance questions and parameters for monitoring performance and comparing it to targets. Design the format for such performance reports.
•Clarify core information needs including: Board, Members, SMT; programmes/projects and staff; funding agencies; cooperating institutions/partner implementing agencies
•Review the quality of existing social and economic data in the programme/project areas, methods of collection and its facility to provide a baseline for impact evaluation. Draw up the TOR for, design and cost out a baseline survey and a needs assessment survey.
•Recruit, guide and supervise organisations that are contracted to implement special surveys and studies required for evaluating effects and impacts ensuring that all contracts include specifications for internal monitoring, reporting and penalties.
•Clarify personnel M&E responsibilities; align M&E activities with annual work plans; prepare timelines and budgets

2. Implementation of M&E
Oversee and execute M&E activities included in the Annual Work Plan, with particular focus on results and impacts as well as in lesson learning. In particular:
•Based on the Strategic and Annual Action Plans, and in particular programme/project budgets, design a framework for the physical and process monitoring of activities promoting a results-based approach emphasizing impact
•Guide and coordinate the preparation of progress reports in accordance with approved reporting formats and guide their timely submission including: quarterly progress reports; annual programme reports; project reports; inception/ad-hoc technical reports
•Analyse reports for impact evaluation. Prepare consolidated reports highlighting: problems and actions needed; potential bottlenecks; specific recommendations
•Collaborate with staff and implementing partners on qualitative monitoring to provide relevant information for ongoing evaluation of activities, effects and impacts.
•Identify needs and draw up TORs for specific studies; recruit, guide and supervise consultants or organisations that are contracted to implement special surveys and studies required for evaluating project effects and impacts
•Prepare TORs and oversee mid-term and final evaluations
•Ensure that, in general, monitoring arrangements comply with funding agreements and, in particular, that the provisions of such agreements are fully observed in the design of programme/project M&E.
•Inform and join external supervision and evaluation missions.

3. Capacity Building/Lessons learned
•Develop a plan for capacity-building on M&E and any required IT support.
•Foster participatory planning/monitoring by regular training and refresher activities
•Supervising, evaluating and developing the capacity of programme staff
•Plan for regular opportunities to identify lessons learned by:
1.Consolidating a culture of lessons learned by allocating staff specific responsibilities
2.Ensuring TORs for consultants incorporate lessons learned mechanisms
3.Documenting and disseminating lessons at least once a year
4.Supporting and coordinating participation in existing networks

4. Communication
•Prepare reports on M&E findings
•Undertake regular field visits if required to support implementation and identify needs.
•Guide the regular sharing of M&E findings with primary stakeholders.
•Provide regular management information highlighting areas of concern
•Check that monitoring data are discussed in appropriate forums and in a timely fashion in terms of implications for future action. If necessary, create such discussion forums.
•Facilitate access to M&E data for the relevant stakeholders.

5. Resource Mobilisation/Budget Management and Reporting
•Developing resourcing strategies that effectively respond to long-term and short-term programme and organisational objectives.
•Identifying and securing bi-lateral / multi-lateral donor funding in accordance with budget targets and maintaining healthy project proposal pipeline.
•Promoting the integration of transparency and anti-corruption into donor agendas by undertaking donor research and developing and maintaining effective donor advocacy.
•Narrative and financial reporting internally, to donors, to governments and to partners.

The above duties and responsibilities cover the main tasks and convey the spirit of the sort of tasks that are anticipated proactively for this position.
Other tasks may be assigned as necessary according to organisational needs.

Qualifications and Experience
1. Education and Qualification
•A graduate degree in information or a management related field or a relevant social science discipline.
2. Knowledge
•Familiar with anti-corruption and good governance issues in Kenya and East Africa
•Demonstrated understanding of the project cycle management
•Strong knowledge of M & E methodology and approaches (including quantitative, qualitative and participatory); quality assurance.
•The logical framework approach and other strategic planning approaches;
•Research design and implementation for studies and surveys
•Training in M&E development and implementation;
•Facilitating learning-oriented analysis sessions of M&E data with multiple stakeholders;
•Report writing.
3. Experience
•5 years of practical experience in monitoring and evaluation in the East African region
•Demonstrated experience in data collection, analysis and synthesis and preparation of strategic information for decision makers
•Proven track record of successful experience in writing reports and reviews, delivering presentation and defending recommendations
•Experience in working in multi-cultural environment
•Experience of working in an NGO or a civil society of organization working on monitoring and evaluation.

Competencies
•A solid understanding of the environment in which TI-Kenya operates; commitment to and understanding of TI-Kenya’s mission, vision and objectives
•Familiarity with processes of strengthening local organisations and capacities;
•Willing to undertake regular field and other external visits and interact with different stakeholders, from citizens monitoring groups to bilateral and multilateral donors;
•Excellent written and verbal communication skills in English and Kiswahili.
•Ability to work closely in a team environment
•Strong analytical skills
•Highly organised and detail oriented; able to prioritise and produce work of a consistently high standard;
•Leadership qualities, personnel and team management.
Interested applicants should send their detailed application letters and CVs highlighting relevant experience, a daytime telephone contact and email address by Close of Business on 2nd May 2012 to:

Executive Director
Transparency International – Kenya
P.O. Box 198, Nairobi, City Square 00200
e-mail: transparency@tikenya.org

Website: www.tikenya.org
Please note that we will not accept hard copy applications
Transparency International - Kenya is an equal opportunity employer

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Job title: Assistant Programme Officer - Humanitarian Aid (H.A)

Department: Programmes

Reports to: Humanitarian Aid Programme Coordinator

Summary

Humanitarian Aid programme seeks to enhance accountability mechanisms and the effectiveness of relief programmes with specific reference to food assistant programmes.

The programme will rely on multi stakeholders approach in conducting research on governance in the Food Aid sector and building up capacities of Humanitarian actors to mitigate corruption risks. This will be followed by research based advocacy.

The assistant programme officer will work under the supervision of the Humanitarian Aid programme coordinator to ensure the quality and timely delivery of the project objectives.

Duties and Responsibilities

Under the supervision of the Programme Coordinator, the assistant programme officer shall;

1. Programme Management

Assist in the implementation of the programme activities and ensure timely delivery of project outputAssist in preparing and writing programme narrative and financial reports
Ensure the logistic and administrative preparation of H.A programme meetings, workshops, conference and field visitsAssist liaison with donors, and otherwise assist in fundraising and project development for follow up Humanitarian Aid programmesAssist in developing guidelines for advocacy / communications / policy and research contributions to project.Carry out research including desk review, key informant interviews & survey in H.A and food aid sector and write briefings and summary papersAssist in liaising with the consultants and other stakeholders working on the Food Assistance Integrity StudySupport the drafting and review of the study methodological approach, survey tools, and stakeholders mappingAssist in mobilizing, training and coordinating teams conducting field surveysAssist reviewing and editing drafts of the Food Assistance Integrity
Study, Coordinate the design, printing and distribution of the study3. Partnerships / Capacity Building
Assist identification, liaison and networking with Humanitarian Actors in Kenya and in the Horn of AfricaOn request, represent TI Kenya in Humanitarian forums or other relevant meetings and conferences
Maintain an up to date lists of contact and profile of organizations involved in Humanitarian Aid in Kenya and in the Horn of Africa
Assist in the planning, organisation and evaluation of training materials, capacity building modules and curriculums to enhance accountability mechanisms and procedures among humanitarian actors in Kenya and the horn of Africa.Assist in developing exceptional proposals and/or concepts for financial support and sustainability of the programme.
Includes maintaining a well managed proposal tracking matrix.University degree in related field (International relations / development, Political Sciences, Social Sciences).
Minimum two years of relevant working experience (NGOs/International organizations/Institutions that work on humanitarian aid).
Experience from ASAL regions will be an added advantageSound knowledge and understanding of governance structure & policies in the Humanitarian Aid sector with emphasis on Food Assistance Sector
Ability and willingness to travel to ASAL and other regions in Kenya and neighboring countriesExcellent writing and verbal communication skills both in English and Kiswahili.
Knowledge of local language (Somali, Borana) spoken in ASAL regions of Kenya will be an added advantage.
Highly organized, detail oriented, able to prioritize and consistently produce high standard work.
Strong networking, leadership skills & team player.How to apply:

All interested candidates are invited to submit their applications together with an updated CV and current contacts of three professional referees: transparency@tikenya.org

OR addressed to;

Executive Director
Transparency International-Kenya
P O Box 198, Nairobi, GPO 00200

All applications must reach us on or before Monday 13th July 2011.

Only shortlisted candidates will be contacted.

TI-Kenya is an equal opportunity employer!

Visit http://www.kenyan-jobs.com/ for many more jobs in Kenya

Job title: Assistant Programme Officer - Humanitarian Aid (H.A) Job employment with Transparency International Kenya Chapter.
Department: Programmes
Reports to: Humanitarian Aid Programme Coordinator
Humanitarian Aid programme seeks to enhance accountability mechanisms and the effectiveness of relief
programmes with specific reference to food assistant programmes.

The programme will rely on multi stakeholders approach in conducting research on governance in the Food Aid sector and building up capacities of Humanitarian actors to mitigate corruption risks. This will be followed by research based advocacy.

The assistant programme officer will work under the supervision of the Humanitarian Aid programme coordinator to ensure the quality and timely delivery of the project objectives.

Under the supervision of the Programme Coordinator, the assistant programme officer shall;
1. Programme Management
Assist in the implementation of the programme activities and ensure timely delivery of project output
Assist in preparing and writing programme narrative and financial reports
Ensure the logistic and administrative preparation of H.A programme meetings, workshops, conference and field visits
Assist liaison with donors, and otherwise assist in fundraising and project development for follow up Humanitarian Aid programmes
Assist in developing guidelines for advocacy / communications / policy and research contributions to project. Carry out research including desk review, key informant interviews & survey in H.A and food aid sector and write briefings and summary papers
Assist in liaising with the consultants and other stakeholders working on the Food Assistance Integrity Study
Support the drafting and review of the study methodological approach, survey tools, and stakeholders mapping
Assist in mobilizing, training and coordinating teams conducting field surveys
Assist reviewing and editing drafts of the Food Assistance Integrity
Study, Coordinate the design, printing and distribution of the study 3. Partnerships / Capacity BuildingAssist identification, liaison and networking with Humanitarian Actors in Kenya and in the Horn of Africa
On request, represent TI Kenya in Humanitarian forums or other relevant meetings and conferences
Maintain an up to date lists of contact and profile of organizations involved in Humanitarian Aid in Kenya and in the Horn of Africa
Assist in the planning, organisation and evaluation of training materials, capacity building modules and curriculums to enhance accountability mechanisms and procedures among humanitarian actors in Kenya and the horn of Africa. Assist in developing exceptional proposals and/or concepts for financial support and sustainability of the programme.
Includes maintaining a well managed proposal tracking matrix. University degree in related field (International relations / development, Political Sciences, Social Sciences).
Minimum two years of relevant working experience (NGOs/International organizations/Institutions that work on humanitarian aid).
Experience from ASAL regions will be an added advantage Sound knowledge and understanding of governance structure & policies in the Humanitarian Aid sector with emphasis on Food Assistance Sector
Ability and willingness to travel to ASAL and other regions in Kenya and neighboring countries
Excellent writing and verbal communication skills both in English and Kiswahili.
Knowledge of local language (Somali, Borana) spoken in ASAL regions of Kenya will be an added advantage.
Highly organized, detail oriented, able to prioritize and consistently produce high standard work.
Strong networking, leadership skills & team player.
All interested candidates are invited to submit their applications together with an updated CV and current contacts of three professional referees: transparency@tikenya.org

OR addressed to;

Executive Director
Transparency International-Kenya
P O Box 198, Nairobi, GPO 00200

All job applications in Kenya must reach us on or before Monday 13th July 2011.

Only shortlisted Kenyan candidates will be contacted.
TI-Kenya is an equal opportunity employer!