Personal Assistant Job In A Kenyan ICT Firm.

A highly successful organization that has operated in the Kenya ICT sector seeks the services of a highly motivated and energetic individual to fill the job of a Personal Assistant (PA) to the CEO in the organization.

Personal .Assistant  Job Responsibilities:

Keeping the CEOs diary and minding of the day-to-day events and helping run the office in the absence of the CEO.
Monitoring of deadlines, management of day to day workload and settling of priorities to ensure personal and corporate deadlines are met.
Attending to the daily office routine and drafting out letters and other correspondences e.g. replying to routine memos, letters, customer queries etc.
Attending to the Corporate and CEO’s visitors and booking all appointments as necessary
Organizing for the board meetings, venues, working on the board packs and coordinating all the necessary logistics.
Arranging for the CEO’s and the Management Team’s travel, accommodation and conferences
Coordinating Management team daily schedules, leave, activities and events
Coordinate incoming calls, general e-mails and correspondences and to ensure both are dealt with on a timely basis.
To present a professional image when acting on behalf of the Company to clients, subscribers and other organizations.
Managing Petty Cash as may be required.
To introduce and maintain appropriate systems to ensure good office administration.
Keeping confidential matters confidential

Kenyan Qualifications:

Bachelors’ Degree (Arts, Social Sciences, Communications, Secretarial/Admin) or similar qualifications.
Good level of competence in all computer packages; MS Word, Power-point, Excel and other packages.
5 years experience as a Personal Assistant  to a CEO or a similar senior management position in Kenya.

Personal Skills and Attributes:

Experience in a secretarial role will be an added advantage
Good command of English and Kiswahili languages
Well developed organizational and analytical skills
Work well both as an individual and as part of a team
Self motivated and able to work on own initiative
Ability to prioritize and manage workload
A flexible and imaginative approach to problem solving
Ability to manage multiple tasks and to work under pressure
Ability to maintain confidentiality of all matters pertaining to the office
Leadership skills with high self awareness

Personal Assistant Job Applicants should submit their CV to email address: mcarecruitment@gmail.com
marked with the job titles on the subject line.

Closing date: 10th June 2011

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