Purchasing Officer and Stores Manager Jobs in Kenya

Job Title:

1. Purchasing Officer

2. Stores Manager

Reporting To: Group Manager

Job Summary:

Search for the highest quality merchandise at the lowest possible purchase cost.
Secure (3-5) manufacturers for each product at varying costs and qualities,
Obtain best import and agency terms with our manufacturers/suppliers,
Survey competitors prices and products on a quarterly basis,
Produce quick and accurate quotations to clients’ inquiries,
Manage the purchasing and inventory activities of the company, estimate price and product availability, inventory usage, control & develop policies & procedures.
Direct & coordinate the procurement goods, supplies & services essential to the supplies operations.
Support sales team in getting new clients & generate business.
Contribute in identifying trading & sales strategy for supplies productsForecast procurement needs. Build and develop relationships with key manufacturers/suppliers and customers in the hospitality, healthcare and airline industries. Obtain best import and agency terms with our manufacturers/suppliers Obtain best credit facilities, terms of payments and profit margins with our manufacturers/suppliers. Obtain best credit facilities and terms of payments with our banks. Closely monitor our competitors’ prices and product list. Performs a market survey on our competitors’ prices, discount rates and products every quarter. Review quotations; negotiate prices, delivery terms with our manufacturers and suppliers. Prepare purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions. Maintain procurement files in orderly fashion and updated by the day. Training purchasing Clerks. Providing prices lists and product knowledge materials to Sales team. Supervise clearing of goods from customs Ensure that the customs clearing agents are clearing our goods at the quickest and shortest time possible at a reasonable and competitive fees. Supervise inventory taking of goods at our warehouses. Issue a “Delivery Note” and supervise the delivery of goods to clients location. Discuss defective or unacceptable delivered goods with clients, manufacturers and transporters to determine cause of problem while taking corrective and preventative action immediately. Manage vendor relationships and assist in building effective partnerships with manufacturers/suppliers. Initiate and design department policies & procedures in developing and implementing purchasing strategies for products. Responsible for planning, developing and buying materials, parts, supplies and equipments in a timely and cost effective way; timely manner while maintaining appropriate quality standards and specifications. Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of hotel supplies products. Establishing foreign and domestic vendors for hospitality, healthcare and airline clients. Structuring product contracts. Studying sales records and inventory levels. Placing orders and checking shipment. Develop strategies to move and sell items in warehouse along with sales department.Skills/Qualifications:

Evaluation Criteria

Successful track record of delivering results in the areas of cost reduction, service levels, and quality and inventory levels. Experience effectively working with a diversified supply baseDemonstrated ability to handle multiple tasks simultaneously. Exceptional organizational skills and ability to meet deadlines. Results-oriented team player with a high level of integrity and customer focus. Strong analytical and negotiation skills. Knowledge of municipal budgeting and accounting principles and practices and required maintenance of records and files. Knowledge of computerized purchasing and inventory systems. Excellent command of English language and Excellent Knowledge in MS Office Tools (Word and Excel). Experience with SUN system, Fidelio and OPRA.Teamwork Strong Follow-up abilities Excellent Communication skills Planning, organizing Coordination Strong Follow-up abilitiesBachelor's Degree in Business (logistics, accounting, finance)Finance & auditing background3 years experience in hotel/hospitality industryExperience in Opera PMS an added advantageExperience with SUN system, Fidelio and OPRA.Applications Accepted By E-mail Addressed to: recruit@odumont.com