Kenya: NSC SUPPLY PHARMACIST

TITLE: NSC SUPPLY PHARMACIST

SALARY/BENEFITS: GRADE “G” – SALARY from 146,828/= to 197,610/= ACCORDING to CANDIDATE’S RELEVANT WORKING EXPERIENCE, plus MEDICAL COVERAGE. SALARY NOT NEGOTIABLE.

TERMS of EMPLOYMENT: Full time defined term renewable contract (3 month probation period);

SUPERVISOR: Hierarchically accountable to the General Manager, functionally accoundable to MSF (Amsterdam-based) Section Pharmacist for Pharmaceutical issues, liaises with the Nairobi-based Intersectional Pharmacist;

LOCATION: Nairobi (Field visits if requested)

PURPOSE: NSC Resident Pharmacist provides a link between MSF OCA NSC and Kenyan Authorities; s/he’s involved in pharmaceutical issues (including cold chain), follows-up on MSF quality Assurance system (and GDP); it’s also part of Procurement Dept., deals with non/medical procurement.

1 - Presentation of MSF. Medicines Sans Frontiers (also known as Doctors Without Borders or MSF) is a private, non-profit; international humanitarian medical organization, which intervenes in natural and man-made disasters, to relive human suffering from unmet medical needs, and to create a space for humanity. MSF works to incite a social and political response that meets the essential needs, and respects and protect the dignity of people in danger. MSF observes strict neutrality with respect to political issues and renders its assistance without making any discrimination on the basis of race, religion, ideology, or political organization, respecting its Charter and shared principles. In a spirit of volunteerism, proximate and in solidarity with assisted peoples, MSF’s members hold humanitarian principles and respect for medical ethics.

2 - General Objectives of the position.

A - Pharmacy

1/ Ensures the respect of the legislative pharmaceutical framework for transit, purchase, storage and exportation of goods (Kenya and international). Also ensure that damaged or expired Pharmaceutical products are disposed with respect to the national legislation and MSF policy for Pharmaceutical and Hazardous Waste.

2/ Inspects and receives in Log7 (logistics database) all pharmaceuticals and lab items delivered to NSC via local procurement (upon reception and before dispatch/shipping).

3/ Offers technical support to the GM, when s/he discusses and/or updates procurement policies with the intersectional and/or Amsterdam based responsible pharmacist.

4/ Responsible for regular Inventory of EPREP medical stock stored at NSC (other locations if requested and applicable) and reports on relevant details (expiry dates, batch numbers, discrepancies, etc.).

5/ Offers technical support to other mission when/if required to do so.

6/ S/he will be the person responsible for assuring the QA system of NSC, regarding handling/storage of the pharmaceutical products according to Good Distribution Practices and MSF standard procedures/guidelines

8/ Performs any other duties as required by the General Manager.

B - Cold Chain:

1/ Responsible for the quality and quantity of all cold chain items received/shipped including:

-Unpacking and checking status of cold chain items upon arrival for either TGD or local purchase items; -Determining which items (including batch and expiry) should be sent; -Checks monitoring devices upon reception and reports according to the MSF OCA Standards;

2/ Supervising packing of all cold chain items for shipping, ensuing packing as per MSF Standards;

3/ Monitors temperatures on a daily basis (at NSC level and in any other location when needed);

4/ Reports to the GM and to other relevant persons in Amsterdam and/or Nairobi;

C-Medical Procurement

C.1 - Order Processing:

1/ Receives orders into the Log7; ensures that all necessary information is present to enable suppliers to promptly respond to orders or quotation requests; 2/ Liaises with other departments on the processing of mixed quotations/orders; 3/ Prepares and sends out quotations to the suppliers as needed; 4/ Receives and compiles incoming quotations before forwarding them to the field; 5/ Prepares and sends out purchase orders to suppliers; 6/ Provides information for suppliers about special requirements (e.g. labeling, packaging, preparation of related documents, etc.);
7/ Follows up the orders with suppliers and ensures timely and complete delivery of the goods (and related documents: invoices, packing lists, export documents, etc.); 8/ Controls conformity of quotations/delivery/invoices, then forwards approved invoices to the GM; 9/ Follows up outstanding orders (backlog) with suppliers; 10/ Ensures that all documents related to an order are systematically filed in an organised filing system – keeps filed in order; 11/ Ensures availability of updated information on the progress of order/quotation requests and informs timely the clients on problems/possible delays; 12/ Liaises with the non medical procurement officer and transport officer with regards to the planning of transport (i.e. provides information on cargo weight, volume, special transport requirements etc.).

C.2 - Supplier Review

1/ Assists the MSF Amsterdam based Section Pharmacist and MSF Intersectional Nairobi based pharmacists (technical part) and GM and RM (commercial/organizational part) with regular supplier reviews; maintains the standard medical list updated with prices, items and suppliers’ information.

2/ Maintains a streamlined network of suppliers and try to ensure good relations with them through respectful communication and occasional visits (if required);

3/ Participates in commercial negotiations with the suppliers (if required);

4/ Contributes to the evaluation of suppliers and purchasing policies/procedures (if required);

5/ Informs the General Manager, Sectional and Intersectional pharmacists on quality or service issues that may arise.

D - Additional Tasks

1/ Coaches the Warehouse Control Officer on the warehousing of medical items and other issues when needed;

2/ Assists the non medical procurement officer as necessary;

3/ Provides holiday cover for non medical procurement/transport officers as necessary.

4/ Performs any other duties as required by the General Manager.

Position Details

A - PHARMACY: TASKS AND RESPONSIBILITIES

-Local Purchase:

1/ Actively collects (and disseminates) information, and keeps up to date relevant departments involved, on regulations and the legal framework set by the PPB and/or other relevant governmental bodies;

2/ Upon GM’s request liaises with PPB and/or other relevant governmental bodies on all issues related MSF activities;

3/ Ensures that NSC complies with the legal framework for transit, purchase, storage and exportation of pharmaceutical goods.

4/ Ensures that all local purchase requests received are validated by MSF OCA HQ in Amsterdam before proceeding to purchase and that Regional Pharmacist is kept in copy of any Local Purchase orders placed by NSC for Pharmaceutical items

-Narcotics and Psychotropics: Upon request and under the supervision of the GM liaise with PPB and/or other relevant governmental bodies for the management (transit, local purchase, storage and exportation) of restricted (psychotropic and narcotic) drugs.

-Destruction of Expired Stock:

1/ Liaise with relevant national authority and Section Pharmacist regarding legislation and procedure for destruction of Pharmaceutical waste (damaged and expired drugs) in Kenya.

2/ Maintain records of all expired/damaged drugs (approval of Logistics & HQ Pharmacist required before destruction).

3/ helps to identify authorized service providers (incineration/distruction as per MSF standards).

-Pharmaceuticals and non-pharmaceuticals proper storage: Upon request supports the logistics team in order to ensure MSF OCA standards for: a/ Appropriate warehousing - advice regarding selection and maintenance of recommended storage conditions and store layout (security, palleting, ventilation, shelving, pest control, separate storage for restricted and dangerous goods etc); b/ Correct cold-chain management according to OCA Cold chain protocol; c/ Stock organisation according to MSF supply guidelines; including appropriate management of expiry dates and possible ruptures; rotation of e-prep stocks to ensure avoiding losses due to expiry

4 - REQUIRED SKILLS:

-Ability to organize and prioritise workload independently, using initiative when appropriate -Good knowledge of Kenyan pharmaceutical laws including import and export together with Pharmacy stock management experience -Attention to detail with good analytical skills -Good command of English and Swahili, both written and spoken -Available for field trips -Excellent computer skills (MS excel, word, access, outlook, ERP knowledge is a plus) -Ability to work with minimal supervision -Pleasant and polite attitude at all times; ability to reflect the professional standards of MSF-OCA -Ability to act as part of multi-cultural and multi-disciplinary team -Interest in and commitment to MSF’s activities, ability to represent MSF to others

5 - QUALIFICATIONS: ESSENTIAL

-ONLY CANDIDATES WITH A RECOGNIZED UNIVERSITY DEGREE IN PHARMACY WILL BE CONSIDERED

-PPB Licensed and registered; -Kenyan citizen; -Enthusiastic, proactive, pharmacist willing to expand her/his horizons and grow in the world’s biggest independent medical non-profit organization

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