New KCC Executive Assistant, Archivist / Records Officer and Human Resource Assistant Jobs in Kenya

The New Kenya Co-operative Creameries Limited is one of the leading Dairy Companies in the country re-known for its world class brands that include KCC Butter, Ghee, Cheese, Gold Crown, Safariland Powder and Mala among others. We wish to recruit dynamic and result driven professionals to fill the following positions:

1. PA to MD / Executive Assistant

Provide detailed support for the MD & CEO including the preparation and sometimes the presentation of reports, conduct research and development, assessments and compliance and some travel, as well as managing diary and general administrative procedures.
 Manage and maintain Chief Executive Officer & MDs’ schedules by highlighting critical activities and keeping the MD informed of the sameBe responsible for heavy calendar management, requiring interaction with both internal and external executives to coordinate a variety of complex executive meetings and activitiesPerform standard office procedures such as appointments, processing mails, answering the telephone and ordering suppliesPrepare reports, memos, letters, and other documents, as requested by the MDRead and analyze incoming memos, submissions, and reports to determine their significance and plan their distributionWelcome visitors and determine whether they should be given access to the MDPrepare responses to correspondence containing routine inquiriesPrioritize and manage multiple projects/assignments simultaneously, and follow through on issues in a timely mannerMaintain proper filing of records to facilitate an up to date filing system for speedy and efficient retrieval of documents within the MDs office.Co-ordinate meetings such as management meetings, board meetings and any other meetings involving the CEO.Act as a link between the CEO and the HODS on various issues in terms of facilitating communication on arising areas of concern.Minimum Qualifications & competenciesBachelor’s degree in Secretarial Studies/Business AdministrationBasic research or economics qualificationDiploma/certificate in PR or customer service5+ years’ experience supporting at the executive levelKnowledge of administrative and clerical procedures and systems such as managing files and records, transcription, designing forms, and other office proceduresExcellent oral & written communication skillsExcellent people skills and ability to interact freely and professionallyProficiency with office computer applications and ability to write clear executive reports and present on behalf of the MD in his absence.Ability to prepare business plans and other board papers / reportsWell-developed planning and organizing skillsTime management skills and attention to detailDemonstrated supervisory skillsPleasant, honest & Confidential person2. Archivist / Records OfficerReporting to Chief Manager, Human Resources & Administration, and the Archivist will be responsible for Management of Archives of the Company to ensure proper retrieval and maintenance of the records.
 Develop and implement records management policies & proceduresDevelop records classification system; undertake records appraisal; draft records retention and disposal schedules; develop a back-up system for documents; liaise with Manager ICT for electronic backup of documents and ensure completeness and integrity of all files and documents.Prepare and ensure compliance to company file plan within New KCC archivesMaintain an effective Archives database to ensure accessibility to the informationProperly appraise, arrange and describe records to ensure efficient access to and retrieval of archival records, irrespective of format.Take the necessary precautions to protect the archives with appropriate fire, climate and access control equipment to ensure business continuity in case of disaster.Maintain an effective and well organized archive by filing new records and removing redundant recordsBenchmark with similar organizations to ensure a high standard of work and best practice.Minimum Qualifications & competenciesMust have a minimum of Diploma in Archives and Record Management or its equivalent from recognized institution.Must have worked in similar position for at least 3 years.Aged between 25 -35 years.Well-developed computer & report writing skills.Experience in Record keeping and indexing.Excellent communication and good interpersonal skills.Should be a person of high integrity.Reporting to the Human Resource Officer, the Human Resource Assistant will provide support to HR Officers to ensure effective and efficient human resources operations.
 Payroll AdministrationStaff Pension Scheme AdministrationAssist in Employee ResourcingPerformance Management and Reward including performance contractingManaging and updating the staff records through ERP/HCM Module.Providing assistant in staff entry and exit processesA University degree in Human Resource Management or business related fieldPost graduate Diploma in Human Resource ManagementHave at least 2 - 3years’ proven and significant work experience in a Human Resource department within a large organization preferably in a FMCG company.Strong leadership, analytical and organizational skills, demonstrated by ability to work both independently and within a teamHas experience in a computerized HR Management Information System - working knowledge of SAP HR Module will be an added advantageExcellent communication skills (oral and written) with unusual abilities in report writing skills.Pleasant, results oriented, hardworking, persuasive individual with excellent inter-personal skillsAbility to think strategically, and effectively present ideas in an organized manner.If you meet the above requirements, send your applications quoting the Name of Position and Reference Number applied for, together with detailed Curriculum Vitae, indicating current salary, copies of certificates, testimonies and contacts of at least three references and daytime telephone contacts to:
Chief Manager, Human Resource and Administration
New Kenya Co-operative Creameries
P.O. Box 30131 - 00100, Please note that all applications SHOULD BE sent through the above address ONLY and NOT later than 25th January 2013 by 5 p.m.

‘New KCC is an equal opportunity employer'