Insurance Brokerage Firm Office Administrator Job in Mombasa (40-60K)

Our client an insurance brokerage firm in Kenya seeks to recruit a reliable, aggressive and goal oriented candidate to serve in the position of Office Administrator.

Core Functions;

1. Organize and Assist


2. Trustee Training Seminars


3. Hot Topic Seminars


4. Budget Briefing Seminars

• Provide full office administration support- Monthly updating of client information


• Administer and monitor the day to day office activity in order to ensure clients are served in an accurate and timely manner

 

Other Roles

• Assist with preparation of the Quotations and Tender preparation.


• Organizes day to day banking of collected premiums.


• Reconcile the client accounts and sending out Renewal invitations.


• Establish and maintain Client and Underwriters accounts.


• Ensure transactions are properly recorded and entered into the computer ( Underwriting).


• Prepare income statements for underwriter and follow up on commissions.


• Maintain policy files and records for clients.


• Implement and maintain receiving/dispatching system.


• Recording and follow-up of utilities bills and collections of premiums.


• Make follow up to ensure clients receive Risk Notes, receipts and certificates.


• Manage the filing, storage and security of documents.


• Respond to inquiries and maintain records of the same to ensure follow up.


• Manage the repair and maintenance of computer and office equipment.


• Ensure permits and licenses are up to date.


• Supervise customer services and responds to customer inquiries.


• Co-ordinate booking of meeting rooms and maintain a register to be signed by staff using the rooms.


• Co-ordinate all office repairs.


• Co-ordinate office cleaning with external contractors.


• Ensure messengers clean up early in the morning and maintain high standards of cleanliness.


• Assist with preparation and advertising materials.


• Perform other related duties as required.

Skills:

• Event planning skills.


• Ability to maintain high level of confidentiality.


• Good time management skills.


• Knowledge of office procedures.


• Excellent public relations and communication skills both written and oral form.


• Ability to work independently.


• Organizational and computer skills.


• Finance and budget administration skills.


• Ability to accommodate changing needs of management / administration.

Qualifications

• Minimum 2 years front office or administrative experience preferably in insurance industry.


• Degree in Administration or any relevant course on Office Management.


• Intermediate or advanced computer skills; Experience using MS Word, Excel, and PowerPoint.

Email your application letter and CV to jobs@jantakenya.com clearly indicating ‘Office Administrator’ on the subject line by 14th November, 2015. 

Do not attach any certificates.