Administrative Assistant / Office Manager Job in Kenya - Retail Hardware & Security Fittings

Mar 8, 2016

Administrative Assistant / Office Manager

Purpose of the Position: Our client in the Retail Hardware and security fittings industry is sourcing for an Administrative Assistant / Officer Manager who will be responsible for providing administrative support to ensure efficient operation of the office.

The position holder MUST have excellent oral and written communication skills, plus a good working knowledge of Microsoft Office.

Core Functions:

• Accomplishes set results by communicating job expectations; planning, monitoring, appraising job results, disciplining employees, enforcing systems policies and procedures.


• Provides supplies by identifying needs for reception, switchboard, and kitchen utilities.


• Establishing policies, procedures, and work schedules.


• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.


• Establishes Marketing and Public Relations strategies for the organizations.


• Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.


• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.


• Improves program and service quality by devising new efficient processes and evaluating system results with users.


• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.


• Maintains continuity among corporate, departments, and local work teams by documenting and communicating actions, irregularities, and continuing needs.


• Contributes to team effort by accomplishing related results as needed.

Details of Function:

• Proven administrative or assistant experience.


• Knowledge of office management systems and procedures.


• Excellent time management skills and ability to multi-task and prioritize work.


• Attention to detail and problem solving skills.


• Excellent written and verbal communication skills.


• Strong organizational and planning skills.

Applicants who meet the requirements stated above should send their applications and detailed CVs with a day - time telephone number to the email address: jobs@hcsafrica.com with Administrative Assistant on the Subject line.