International Company Administrative Assistant Job in Nairobi Kenya

Dec 17, 2016

Job Title: Administrative Assistant

Reference: EA 2016

Recruiter: Stratostaff East Africa
 

Location: Nairobi  
 

Available: ASAP

Category: Experienced  
 

Offer: Neg.

Profile Introduction: Our client, an International Company, dealing with the provision of solutions in Chemicals, healthcare, transportation, agricultural and finance is seeking to recruit an Administrative Assistant.
 

 

Role Summary: The Executive Administrator will provide efficient and effective administration service / support to East Africa Regulatory RSRA.
 

Qualifications / Requirements

• Bachelor’s Degree in a Business related field.


• 5 years of experience.


• Experience supporting executives;


• Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality;


• Exceedingly well organized and coordinated person with a global mind-set;


• Passionate, proactive, responsible, resourceful, detail-oriented, hard-working and willing to learn to achieve high standards;


• Ability to make independent decisions with minimal oversight ,a self-starter and an ability to think ahead and plan for all scenario;


• Highly motivated, confident and flexible attitude with a sense of ownership;


• Ability to work well in a pressured environment under tight deadlines;


• Advanced knowledge and proficiency in n all Microsoft Office products, particularly Outlook,


• Word, Excel and PowerPoint;


• Excellent administrative, interpersonal and organization skills;


• Experience of interfacing with senior executives and high profile clients;


• Excellent communication skills and proven ability to effectively work with all levels ;

Responsibilities

• Support to assemble and formats data for regulatory submission dossier / packages;


• Support to create application forms to registration;


• Makes copies of registration documents/dossier and manage paper work’


• Support RCU Regulatory Business Partner and Country Registration;


• Manage notarization and legalization of regulatory documents;


• Manage regulatory agreements (monitor official approval route;


• Keep Share Point updated;


• Manage registration tracking table and Expenses table;


• Report new registration to Milton Park for patent purposes;


• Prepares and check the regulatory part of the requested labels ;


• Updates PTIP;


• Safety Data Sheets back up at Regional level;


• Administrative support for CRS  and support to book hotel, taxi, tickets;


• To provide any additional support demanded by regulatory staff;


• Support Crop Protection functions;


• Back up to coordinate and follow up R&D sample estimations and orders;


• Back up to register R&D agreements in the DAS internal system and keep records of signed agreement.

Competencies

• Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner;


• Ability to consistently produce high quality work with an eye for detail and accuracy;


• Flexible and- demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment;


• Proficient in both spoken and written English.

How to Apply

If you are qualified and up to the challenge send your Resume and Cover Letter to vacancies@stratostaff.co.ke by 20th December, 2016. 

Please note that only qualified candidates will be contacted.

Stratostaff is an Equal Opportunity Employer