Property Company Administrative Assistant Career in Kenya

Mar 2, 2016

Our client a property company in the business of selling prime land is in the process of reaching out to deserving Kenyans to own a piece of land.

This has necessitated the need to urgently hire an administrative Assistant whose details are described below.

Vacant Position: Administrative Assistant

Reporting: General manager

Liaison: Administration department and all other teams

Job Summary: Reporting to the managing Director you will be responsible for ensuring the office is running well, enhancing the efficiency of the team, and supporting all other teams

 

Duties and Responsibilities

• Organizing the director’s diary, giving reminders, book appointments and take minutes for all client meetings and communications and sending them to the client.


• Answer and direct phone calls, open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.


• Assist Director in developing and instituting methods for quality control and accuracy


• Keeping all the company contacts for clients, suppliers, and partners.


• Assist with Book keeping of all expenses, tracking down VAT claims, filing of VAT, NSSF and NHIF


• Ensuring a well running office where the computers are working and all office supplies are available


• Compiling, copying, sorting, and filing records of office activities, business transactions, other activities


• Messenger duties i.e collecting or sending mails, banking, payment of bills etc


• Ensuring the office desks, computers and other equipment and space are clean and tidy.


• Responsible for identifying possible suppliers of various commodities to the organisation


• Any other duties as may be prescribed from time to time by your supervisor

Requirements & Key Competencies

• Diploma in business Administration/Human Resource


• Proven admin or assistant experience


• Knowledge of office management systems and procedures


• Excellent time management skills and ability to multi-task and prioritise work


• Attention to detail and problem solving skills


• Excellent written and verbal communication skills


• Strong organisational and planning skills


• Proficiency in MS Office


• Teamwork

If you are interested and qualified please send a cover letter and CV to recruitment@postureconsulting.com, indicating the job applying for in the subject of the email. 

Closing date for application 5th March 2016

Only shortlisted candidates will be contacted