Office Administration / PA Urgent Vacant Position

Jun 30, 2016

Our
client a property company in the business of selling prime land to high
end customers is in the process of reaching out to deserving Kenyans to
own a piece of land 

This has necessitated the need to urgently hire an Office Administration / PA whose details are described below.

Reporting: General Manager

Liaison: Administration department and all other teams

 

Job Summary: Reporting
to the managing Director you will be responsible for ensuring the
office is running well, enhancing the efficiency of the team, and
supporting all other teams

Duties and Responsibilities

• Organizing
  the director’s diary, giving reminders, book appointments and take
  minutes for all client meetings and communications and sending them to
  the client.


• Answer and direct phone calls, Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.


• Supporting
  project implementation especially planning for projects, searching for
  relevant information, handling online enquiries.


• Report writing and editing.


• Assist Director in developing and instituting methods for quality control and accuracy


• Keeping all the company contacts for clients, suppliers, and partners.


• Ensuring a well running office where the computers are working and all office supplies are available


• Compiling, copying, sorting, and filing records of office activities, business transactions, other activities


• Messenger duties i.e collecting or sending mails, banking, payment of bills etc


• Ensuring the office desks, computers and other equipment and space are clean and tidy.


• Represent director in meeting


• Manage employees


• Assisting director with personal work as directed 


• Any other duties as may be prescribed from time to time by your supervisor

Requirements & Key Competencies

• Diploma / degree in business related course


• 3 years experience  in office administration 


• Excellent time management skills and ability to multi-task and prioritise work


• Attention to detail and problem solving skills


• Excellent written and verbal communication skills


• Strong organisational and planning skills


• Resilient and can handle pressure


• Proficiency in MS Office


• Teamwork


• Honest and respectful


• Can work out of town


• Adaptive

If
you are interested and qualified please send a cover letter and CV to
recruitment@postureconsulting.com, indicating the job applying for in
the subject of the email. 

Closing date for application 5th July 2016

Only shortlisted candidates will be contacted