HR and Admin Officer Career in Kenya

Sep 20, 2016

Job Description: HR and Admin Officer

Main Duties:
 

HR

• Analyse the skills and qualities required for each particular job and develop job descriptions


• Advertise staff vacancies, assess applications, interview applicants, administer selection tests, prepare reports and make recommendations to management about staff appointments


• Promoting equity, internal conflict resolution and diversity as part of culture of the organisation;


• Provide information to management and employees on occupational health and safety programmes;


• Develop and implement policies on issues such as working conditions, performance management, grievances and disciplinary procedures and absence management;


• Advising on pay and other e.g. medical and pension remuneration issues by administering payroll and maintaining employee records;


• Interpreting and advising on labour laws;


• Developing with line managers HR planning strategies which consider immediate and long-term staff requirements; such as training needs


• Delivering inductions for new staff;


• Organise employee welfare services and social activities  such as team building & CSR;


• Maintain the personal records of employees on matters such as salary, retirement, resignation and leave;

Admin

• Handling and screening incoming phone calls and welcome clients/visitors in a professional manner;


• Handle office correspondence;


• Responsible for ordering office supplies/refreshments;


• Responsible for office equipment maintenance/ asset register/ maintenance schedule;


• Prepare all relevant bank correspondence, contact bank relationship managers, making payment deliveries to the bank, submitting information for budget preparation; scheduling expenditures and monitoring costs;


• Dispatch materials to the team during travel and those based in their region;


• Prepare monthly expenses and make payments;


• Renew vehicle licences and ensuring company vehicles valuation;


• Managing petty cash transactions;


• Make logistic arrangements including flight reservations, hotel and vehicle arrangement for visitors;


• Update filing system and manage filing of office documents both hard and electronic copies

PA to the MD

• Carrying out specific projects and research;


• Organising appointments on behalf of the MD;


• Manage travel arrangements;


• Liaising with employees, suppliers and clients;


• Answering telephone calls;


• Maintaining diaries;

Personal Requirements:

• Effective planning, organisational, analytical and decision-making skills


• Strong oral and written communication skills


• Tactful and discrete when dealing with people and confidential information.


• Planning and control


• Trust worthy


• Conflict resolution


• Empathetic 

Qualifications:

• Degree in Business Administration with specialization in Human Resource Management; with at least two (2) years’ experience.


• Degree in Msc Human Resources or a Post graduate diploma in HR

How to Apply

Candidates who meet the above given requirements should send their applications to jobs@jobsikaz.com with "HR and Admin Officer" as the subject of the email.

Only shortlisted candidates will be contacted.