Reports to: Compensation & Benefits (C&B) Manager

Main Accountabilities:

C&B/Payroll Specialist Role

Collate and prepare accurate inputs, deductions/calculations for monthly payroll processing.Accurate & timely preparation of the monthly payment vouchers for Statutories (NSSF, NHIF, Union Dues, PAYE, SACCO payments, Pension, HELB, etc) and ensure timely submission to relevant authorities.Prepare and organize the Annual, Quarterly & Monthly Income Tax Returns reports and ensure timely submission to KRA i.e. (P9’s, P10, P10a, etc). Computations of Final Dues Payments.Manage the payroll run reports to compare payroll paid from one month to the next, and explain the differences based on changes which occurred during the months.Monthly Headcounts, Basic & Gross pay analysis reports, Deductions, etc. (Total Salary Costs)Manage & maintain the Pension database, Medical deductions, Loan recoveries & reconciliation, Sacco, etc for payroll processing.Review the reconciliation of the payroll bank account and work with the Finance & Control to reconcile all other payroll related balance sheet accounts and resolve any issues arisingWork with all EAR payroll service providers to ensure that all transactions are approved and processed efficiently and ensure validity before payment. Prepare the necessary payment vouchers for payroll expenses and other payroll related items (Consultancy and Audit Fees). Review the reconciliation of the payroll bank account and work with the Finance & Control to reconcile all other payroll related salary accounts.Review all payroll related payment requests and also make monthly accruals (Annual leave, Sick Leave, Bonus & other benefits) timely, accurately and in accordance with NAS. Month -to- month (YTD) payroll cost analysis.Assist in the preparation of payroll - Service Level Agreements and Contracts with the EAR, & country office service providers.Administer & facilitate GLOBE Implementation and processes for Payroll, Compensation & Benefits Module.Ensure that all payroll related taxes are properly computed and remitted to the tax authorities on a timely basisProvide the relevant payroll reconciliation and other payroll related reports for audit purposesWork with internal and external auditors to ensure that payroll audits are conducted efficiently and that recommendations and comments are implementedPrepares salary and benefits statistics for different stakeholders in the regionPoint of contact with Salary Survey Providers to ensure reliable market data collectionConduct Bonus calculation and pay-outs for regular & separated employeesSupport the C&B Manager on the markets implementation of the annual processes (Review of ABS, Reference Salary, STB, LTI)Can hold position on acting capacity for C&B Manager as and when required.Bachelor’s Degree either in Sociology or Commerce 1-2 years relevant experience in HR Remuneration/managing payrollMedium C&B Knowledge Hands-on experience in GLOBE SAP HR & Payroll system (added advantage)Experience in HR and C&B KPI measurements Employment law & labor regulations Solid PC / MS Office skills A very handsome salary awaits the successful candidate.

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