Goal Ireland - Kenya

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1. Distribution Manager - Nakuru General Description of the Role

The Distribution Manager will coordinate distribution of shelter materials to all project beneficiaries in the target area of operation.

Supervising the Distribution Assistants, the manager will work closely with the Project Manager, the Construction supervisors, Logistics team and the community to ensure smooth operations in the project.

Duties/Responsibilities

Coordinating field operations within the areas of implementationTo liaise with the Construction assistants and establish a team of artisans to carry out construction within the areas of operationWork closely with the construction assistants to enhance smooth distribution of shelter material to beneficiariesTo monitor and ensure all materials are effectively used by the beneficiariesCoordinate all the artisans and the assistant supervisors to enhance harmony and good working relationsEvaluate shelter construction and recommend any constructive measures to ensure beneficiary satisfactionWork closely with community shelter committees to assist in the project implementation at the grassroots levelsMonitor material usage to ensure all tools provided are put to good useFacilitating and hiring of local artisans to assist the vulnerable in shelter construction together with the Distribution ManagerLiaise with the Field office to ensure all Shelter kits are constructed within the specified model and design.Working closely with the Distribution Manager to effectively implement the program goals and within the donor time frame.Maintain effective working relationships with the benefiting community, the Provincial AdministrationEnsure each hired artisan puts up a standard Shelter as recommended in the model upon which payment is recommend to the artisan for all the shelters constructDiploma in Social Work/Community Development At least 3 years’ experience implementing community projects, previous experience in shelter projects an added advantageStrong organizational and supervisory skills;Proven ability to work creatively and independently both in the field and in the office;Being a strong team player and adept at creating a strong team spirit;Highly motivated and with a desire to work with local communities; Ability to work with culturally diverse groups of people;Strong multi- tasking management skills including close attention to detail. Good communication skills, both oral and writtenProficiency in computer applications: Ms. Word, Excel, Outlook etc. 2. Finance Assistant - Nakuru

Job Summary: To provide financial support to the shelter project.

Duties / Responsibilities:

The Finance Assistant will support the Office Administrator and the Project Manager in all administrative and financial systems in the Shelter Project.

The position demands a good understanding of administration systems and processes.

Overall Objectives of the position:

Assist the Office/finance administrator to ensure smooth running of systems, which facilitate the smooth operation of the projectAssist in keeping financial records at the office. This includes maintaining cash book, bank book, Assist in updating all financial transactions daily by entering them in the relevant books.Assist in preparation of payment vouchers which include payment requisition forms, float requisition forms, daily labor sheets, per diems forms etc.Assist in Provision of administrative functions including procurement of the office needs, booking hotel reservation for visitors, payment of rent and utilities. .Secretarial tasks including filling and paperwork.Assist in documentation of all monthly financial transactions and sending the file to Nairobi office.Follow up on timely submissions of timesheets by staff.Perform any other duties as requested by the Office Administrator.A Diploma in Business Administration/ Accounting qualification 1 year experience in administrative and accounting dutiesProficiency in computer operations Excellent interpersonal, organizational and administrative skillsNGO experience is an added advantageProven integrity and accountabilityTo apply for any of the above position, please send your CV listing three reference including your last direct supervisor and salary expectation to the

Human Resources Manager
GOAL Kenya,
PO Box 66242-00800,
Nairobi,

or by email to nakurushelter@ke.goal.ie

Please put the job title of the position for which you are applying in the subject line of the email.

The closing date for all applications is Friday 25th November 2011.

Only shortlisted applicants will be contacted and responded to after interviews.

No phone calls accepted.

GOAL is an equal opportunity employer, qualified male and female applicants are encouraged to apply.

Visit http://www.kenyan-jobs.com/ for many more jobs in Kenya

Goal Ireland - Kenya

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Internal Auditor - Nairobi

General Description of the Role:

Reporting to the Country Director, the Internal Auditor will be responsible for regular auditing of GOAL Kenya’s programmes and operations to ensure compliance with GOAL’s standards, in country operating procedures and donor rules and regulations.

In particular, the audits will assess whether internal controls are adequate and identify improvements where necessary.

Duties and responsibilities:

1. Familiarize oneself with and adhere to the standard of GOAL procedures and polices and Donor Rules and Regulations in relation to Logistics, Finance, HR and Programmes as set out in the Current HQ Logistics Manual & GOAL Kenya Procurement & Authorization Levels Chart; GOAL Kenya HR Manual; HQ Finance Manual & GOAL Kenya finance procedures and polices; other donor Rules & Regulations (as and when required based on assigned donors); Grant Management Guidelines; GOAL Dublin HQ proposal / interim / final report checklists etc.

2. Walkthrough and test GOAL Kenya’s systems and controls, assessing whether they are operating as per policies, procedures and donor regulations (as noted above), with emphasis on finance, cash handling, logistics, procurement, stores, HR and distributions.

3. Conduct bi-monthly internal audits for the head office and monthly internal audits for the field office with particular emphasis on; transaction testing, cash management, float transaction testing, asset management, stock keeping, vehicle operations, personnel management, beneficiary distributions and records, and general donor compliance.

4. Produce audit reports for presentation to the County Director and the Roaming Head of Internal Auditor with findings and issues identified during the audit, give appropriate recommendation and actions, providing advice and suggestions on improvements to GOAL Kenya finance systems and procedures where appropriate. The internal auditor will also maintain an up to date issues log and will follow up on all outstanding issues until they are closed.

5. Work with the Roaming Head of Internal Audit in development of a risk register and ensure it is regularly updated.

6. Conduct Head Office finance / compliance checks including but not limited to:

a. Conducting monthly checks of general ledger transactions to ensure compliance with GOAL and donor policies and procedures – typically high value purchase/tenders, flights, assets, eligible and ineligible costs, donor specific restricted items or prior approvals etc.

b. Review journal adjustments monthly to ensure that the audit trail is in line with GOAL Dublin guidelines and clearly understandable if tested during a donor audit.

c. Review the Audit Control File bi-monthly and ensure the documentation for cost apportionment to Donors is properly filed for ease identification in an audit.

d. Ensure the apportionment basis is reasonable and supported by documentation (donor budgets etc) and advise if there is any signs of unreasonable / unsupported allocation bases for FC’s amendments.

e. Review the monthly Timesheet Tracking Sheet for all GOAL Kenya staff and test labour costs charged to donors to ensure they are adequately supported by time sheets (reconcile with leave, training etc) and employment contracts and ensure the filing of the timesheets and contracts is with all the same years’ vouchers ready for HQ;

f. Review donor files to ensure they are well maintained in accordance with GOAL Dublin Grant Management Guidelines; ensure all donor files have a final signed copy of contract, signed amendments etc.

g. Ensure that all interim and final financial reports are filed with reconciled transaction listings which agree to the Trial Balance, DSR and at year-end the Financial Accounting Statements (FAS).

7. Provide training, capacity building and support to GOAL staff in the head and field offices to enhance their knowledge and understanding of GOAL policies and procedures and ensure proper implementation and ongoing use.

8. Conduct any ad-hoc internal audit and financial investigation assignments as requested by the CD and Roaming Head of Internal Audit

9. Perform other audit / compliance oriented tasks as requested by GOAL Kenya Senior Management Team from time to time.

Requirements

Bachelor’s degree in Accounting, Commerce or Finance. A fully qualified accountant –CPA (K), CIA qualifications will be an added advantage. Experience in performing audits, reviewing controls, and report writingPrevious experience in NGO field an advantageComputer literacy, including proficiency in Microsoft Excel and Microsoft Word essentialSelf-motivated, organized and innovativeGood interpersonal skills.Problem-solving and excellent communication skills. To apply for the above position, please send your CV listing three reference including your last direct supervisor and salary expectation to the

Human Resources Manager
GOAL Kenya,
P.O Box 66242-00800,
Nairobi,

or by email to internalauditapplications@ke.goal.ie

Please put the job title of the position for which you are applying in the subject line of the email.

The closing date for all applications is Friday 25th November 2011.

Only shortlisted applicants will be contacted and responded to after interviews.

No phone calls accepted.

GOAL is an equal opportunity employer, qualified male and female applicants are encouraged to apply.

Visit http://www.kenyan-jobs.com/ for many more jobs in Kenya