The International Committee of the Red Cross (ICRC) is an impartial neutral and independent organisation with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. It also endeavours to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles.
The ICRC’s Regional Delegation in Nairobi co-ordinates the institution’s humanitarian activities in Kenya, Tanzania and Djibouti. It also runs Regional specialist units that provide support and expertise to the CRC’s delegations in Africa.
 
The ICRC Regional Delegation in Nairobi is seeking for an experienced and highly motivated person to fill the above-mentioned position.
The Head of Protocol forms part of the Head Office team working under the supervision of the Head of Regional Delegation. The incumbent will be responsible to provide advice, maintain relationships as well as to support the Delegation’s strategies on diverse issues related to the Government of Kenya, especially the MFA and multilateral bodies and international organizations. These duties require an in-depth knowledge of the MFA and Government as well as inter-agency affairs.
 Assist on matters of protocol and advice on any new policy that has an impact on ICRC’s operations and relations in the frame of the Headquarters Agreement;Advise and assist the Somalia Delegation with issues of Government protocol; visas, permits, airspace clearance, vehicle exemptions etc...,Represent the Head of Regional Delegation (HORD) and the Delegation at various meetings including State functions and diplomatic ceremonies and other formal I informal gatherings;Pursue collaboration with GAD within the framework of the Cooperation Agreement. Explore avenues of mutual interest with EAC, ACI-IPR,Liaise with the relevant departments to organize meetings and workshops;Remain abreast of networking events taking place and participate where relevant;Manage external contacts and relationship with the following: Office of the President, MFA, Embassies, other Ministries, Senior Government officials, UN agencies and multilateral bodies:Support concerned departments, Logistic Centre and Somalia Delegation in administrative matters with authorities.University degree in Social Sciences;Minimum 5 years of experience in a similar function;Very good command of written and spoken English, knowledge of French would be added advantage;Computer literate.Good organizational and analytical skills;Good interpersonal and reporting skills;Ability to work independently.Interested and qualified persons, with the required experience are invited to submit their application to the Head of Human Resources on the below address, before 15th of April 2013.Please include; Detailed curriculum vitae, copies of certificates, current and expected remuneration and contact details of three referees.
Please note that only short-us fed candidates will be contacted.
Canvassing will lead to automatic disqualification
International Committee of the Red Cross,
Nairobi Regional Delegation, 

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UNDP Kenya would like to recruit a Protocol Assistant on a service contract (SB3).

Background

The Protocol Assistant will act as liaison between UNDP and the Kenya Government Departments, namely, Ministry of Foreign Affairs, Immigration Department, Kenya Revenue Authority and the Registrar of Motor Vehicles, handling documents and issues related to immigration, duty-free and tax provisions of the Host Country Agreement for UNDP, as well as its eligible staff.

Position Information

Under the guidance and direct supervision of the Operations Manager, Protocol Assistant shall

build and sustain cordial relationships with key officials in Government departments involved with the execution of immigration formalities, duty-free and tax exemption privileges according to the Host Country Agreement between UNDP and the Government of Kenya;
provide regular briefs to CO Operations teams on immigration formalities, duty free and tax exemption privileges and ensures that the information is continuously updated to guide staff in completing relevant host country forms governing various privileges and exemptions;
monitor status of documents submitted to government authorities to ensure efficient and timely provision services;
maintain and ensure accuracy of the data stored in the electronic database and update the filing system, containing relevant information relating to staff/dependants, their entitlements and vehicles and ensure quick retrieval of required information;track the expiry dates of documents in conjunction with Operations teams so as to remind the relevant staff member to initiate action for renewal of the same in good time.
Completion of secondary school education;
specialized certification in administration, protocol, logistics, diplomacy or related field.
University Degree in business administration or related field would be desirable, but is not a requirement.At least 5 years of general administrative experience at national or international level.Ability to work with computer and office software packages (MS Office, internet, etc).Experience working with web based management systems is essential.Knowledge of UN and GOK protocol, immigration, customs and excise processes and procedures.Knowledge of government policies, working methods and practices.Application Procedure

Interested and qualified persons should apply using the UNDP Kenya e-Recruitment portal located at http://www.ke.undp.org/ on or before 27 June 2011.

Select “UNDP vacancies” and click on ‘erecruit.echo-systems.net’.

Applicants are required to fill and sign a Personal History Form (P11) Form and submit it together with their online application.

Applications received via other means will not be accepted.

Additional considerations

Applications received after the deadline will not be considered.UNDP will only be able to respond to those applications in which there is further interest.Preference will be given to equally qualified women.UNDP as a matter of practice does not charge any application, processing or training fee at any stage of the recruitment. If you have any questions as to vacancy announcements you have received, please refer to the UNDP Kenya website.“UNDP is an equal opportunity employer which strives to achieve overall balance in its staffing patterns”.

Please quote kenyanjobs.blogspot.com as the source of the job advert

Position Title: Protocol Assistant/Driver
Duty Station: Nairobi
Level: NPP contract equivalent to G-3

Contract period:6 months extendable

Job Role, Duties and Responsibilities
Under the general supervision of Sub Regional Emergency Coordinator for Eastern and Central Africa and the direct supervision of the functional supervisor, the protocol assistant/driver will perform the following duties:

PROTOCOL
* While liaising with FAOR, assist in preparation and follows up on the status of documents submitted to the protocol unit while maintaining a log of all deliveries and receipts to and from both units, namely:

+ Assist in processing of Re-entry permits, UNLP renewals, PROAs, PRO1Bs, PRO1Cs and VAT exemptions.
+ Assist in registration of office vehicles.
+ Accurate and systematic filing of documents and updating the physical files all immigration, duty free and tax exemptions documents while ensuring that the filing area is accessible and neat.

DRIVER
* Maintain updated records of road license, insurance, vehicle movement logs, vehicle fuel consumption, service and repair records
* Drives and transports FAO personnel/missions
* Ensures office vehicles are always in good working condition – clean, serviced and repaired at all times
* Ensure immediate appropriate action and reporting is made incase of involvement in accidents
* Assist in collecting of vendor information and simple procurements of miscellaneous office items
* Deliver office messages and letters as directed

Others
* Carry out various office miscellaneous tasks such as photocopying, scanning document, faxing etc.
* Assist in office maintenance (furniture & fittings) and cleaning supervision.

Other duties as assigned by the supervisor

Qualification Requirements

Minimum Education:
O level /secondary education. Possession of clean and valid driving license.

Work Experience:
Minimum 5 years of work experience as a protocol assistant/driver in the UN system or an international organization.

Languages:
Good knowledge of the Swahili and English is required.

Knowledge and Skills:
* Good knowledge of the local protocol and driving rules.
* Skills in minor vehicle repair.
* A high degree of punctuality and reliability is required.
* Safe driving manner.
* Good sense of direction and knowledge of local conditions.
* Ability to cope with extended working hours.

Interpersonal Communication Skills:
The Driver must possess a polite and friendly attitude and handle his/her passengers with utmost respect. A tidy appearance, courtesy, discretion and a high level of trustworthiness are essential personal attributes.

Work Relationships
In his/her function as Protocol assistant/driver for FAO Sub Regional Emergency Office for Eastern and Central Africa, the incumbent is in regular contact with staff from all levels of the country office, with national and international visitors, with (high ranking) officials from the Government and other (UN) Agencies, with project managers, consultants and other personnel from within and outside the Organization. He / she is often the first point of contact for people from outside the country office. He / she interacts on a day-to-day basis with personnel and officials from local offices and service providers.

Applications should be forwarded by mail or email addressed to either of the following addresses:

Sub Regional Emergency Office for Eastern and Central Africa
1st Floor, Eden square, Westlands
P.O. Box 30470-00100,
Nairobi

Ref: Re – Application
Driver/Protocol Assistant
REOA – Eden Square

OR
Email: FAOKE-REOA@fao.org

Closing Date:  31st January, 2011

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