ORGANIZATIONAL CONTEXT

Adeso, formerly known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. At present, Adeso has programs in Somalia, Kenya and South Sudan.

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

POSITION SUMMARY

Under the direct supervision of the Operations Manager, the LSO will be responsible for Adeso Administrative, Logistics and Security roles with overall control and responsibility over the sections of Procurement, Transportation, Warehousing / Assets, Communication, Equipment Maintenance, and Reporting.

POSITION PURPOSE

The Logistics and Security Officer will be responsible for ensuring quality in logistics support across Adeso HQ, field offices, and projects. You will also ensure the logistics function is delivering timely, cost-effective, high quality and appropriate support; and supporting field teams in achieving and maintaining minimum standards in logistics work.

SPECIFIC ROLES AND RESPONSIBILITIES

Procurement

Ensure that procurement tracking is current and updated;Ensure timely & accurate logistical reporting to Project Manager;Continuously assess the market for new procurement opportunities;Ensure timely delivery of program supplies to field sites in line with project implementation;Assist in the development, monitoring and review of procurement plans.Ensure that all contracts with the organization are in an updated database spreadsheet and are paid on time.

Transport and Travel

Manage and coordinate vehicles and drivers currently used by the team;Hire additional vehicles where necessary;Ensure that the Drivers fill in the log sheets accurately on a daily basis;Arrange for road transportation of goods when necessary;Ensure that vehicles are periodically scheduled for maintenance and service;

Warehousing / Assets

Ensure that all Adeso assets and equipment used in Isiolo are properly assessed and documented (including physical location and condition) to contribute to an updated country program asset register;Ensure that all documentation is completed and stored in readiness for external and internal audit requirements;To carry out periodic stock checks and to provide physical count of random items in storage. To manage all paperwork related to stored items, including Stock Cards, delivery and receipt papers.

Communication/IT

Ensure logistical support in event of emergency, and that all necessary advance measures have been taken;Be responsible for office laptops, project cameras, codan radios, satellite phones and telephones;Manage the contract with the internet service provider;Ensure that all printers and scanners are in good working conditions;Provide IT support/networking support when necessary;Liaison with other NGOs and UN agencies on logistics and security issues.

Equipment Maintenance

Ensure that systems for regular maintenance or repair are implemented for vehicles and other equipment and that routine maintenance and repair of communication and office equipment (computer, radios, satellite phones, power generators) is carried out per schedule.Ensure that proper tracking of equipment out for maintenance is followed.Provide technical supervision of drivers for matters related to safety and security

Security

Act as the security focal point for Isiolo County Kenya;Provide all staff with regular security briefings and updates and ensure that all staffs adhere to security policies and procedures;Conduct regular security and risk assessments for all operational areas;Supervise the security guards performance in Isiolo;Ensure that field communications needs are met and that staffs are trained in the use of radios and other communications equipment as necessary;Liaise with Kenyan Government Security Agencies, UN Agencies, NGOs and other external actors to gain security information and analysis in NE Kenya.Liaise with the FOAs on security relates issues and work with Field Security Officer in analysing and reporting security related issues.

Others

Ensuring that bills/Invoices are processed and work with Finance Assistant for timely payments.Act as overall compound manager for the Adeso office compound in Isiolo;Any other duties as may be assigned by the Operations Manager.

SKILLS AND QUALIFICATIONS

· Graduate degree/diploma in Supply chain management or its equivalent in relevant field;

· Post graduate technical training an added advantage;

· Minimum 4 years’ experience in similar role (NGO field or country head office preferred);

· Knowledge of USAID donor regulations will be an added advantage;

· Excellent IT skills, in particular Word, Excel and email is a must;

· Technical IT skills, such as networking and problem solving is an advantage;

· Excellent people management skills and good communicator;

· Highly organized and self-motivated;

· Ability to work under high pressure and prioritize tasks;

· High standard of written and spoken English with spoken Kiswahili and Somali a must.

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, and help bring better resilience and economic growth for Africa,Click here to apply and send a copy of your application tojobs@adesoafrica.org, quoting the position title in the email subject matter by December 12th, 2014.

Each application should be addressed to the HR Director and include the following:

· An updated CV; and

· An application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. We regret that only short-listed candidates will be contacted.

Adeso is an equal opportunity employer and does not discriminate based onone's background, beliefs, gender or sexual orientation.

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Organization: Adeso- African Development Solutions
 Position Title: Operations Manager - Resilience and Economic Growth in Arid Lands: Improving Resilience in Kenya (REGAL-IR) Program
 Reporting to: Deputy Chief of Party
 Program / Duty station: Isiolo or Lodwar
 Starting date: April 1st 2013

Organizational Context

Adeso, formerly known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan. Our current donor portfolio includes the European Commission, USAID, SIDA, CIDA, UNICEF, and the Government of Netherlands, among others.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
 The REGAL IR program is a 5 year initiative aiming to reduce hunger and poverty, increase social stability and build strong foundations for economic growth by strengthening social, economic, and environmental resilience in pastoral and transitioning communities in Kenya’s arid lands. It has six strategic objectives including diversifying livelihoods, improving value chain inclusiveness, natural resource management, conflict management, disaster risk reduction, and improving nutrition.
The program will be based in Isiolo County and implementing in Isiolo, Garissa, Wajir, Marsabit, and Turkana. The Operations Manager postion will be based in Isiolo or Lodwar with frequent travel to field offices.

Position Purpose

Provide timely logistical support to the programCoordinate security services to programSupport Deputy Chief of Party (DCOP) on all operations mattersSpecific Roles and Responsibilities
The Operations Manager will develop and implement operations protocols for all administrative, logistics, transport and security functions in all field offices. She/he will act as focal point for all security related matters of the program and provide regular security information and analysis to inform program and other management decisions in order to ensure the safety of staff and assets. The Operations Manager will also attend all security related coordination meetings and maintain collaboration with NGO SPAS, UNDSS and relevant partner organizations active in program sites. He/she will undertake a number of duties and responsibilities, including:Design and Implementing procurement system in line with USAID policies and guidelines;Oversee the implementation and enforcement of storage and transport systems;Ensure efficient procedures for timely delivery of goods and supplies to field offices and maintain tracking system for supplies;Ensure proper inventory and tracking of all program assets, equipment;Establish maintenance systems and procedures for assets, equipment and premises;Assist in the development of program budgets in regard to transport, security, procurement and logistics;Supervision of administrative, transport, procurement staff;Ensure that the IT department maintains a secure, reliable infrastructure environment and adequately plans for disasters and recoveries for all organizational offices;Liaise with other NGOs and the UN agencies in Nairobi and field level regarding Security and logistics matters;Generate a monthly operations report for the senior management team that reviews and analyses key indicators and develops strengthening or corrective actionsDevelop and implement a capacity building plan for program staff and 12 month handover planSupervise and manage all administrative, logistics, transport and security staff in the field.Primary point of contact for all security issues within the program;Orient staff and visitors on security and operations at field offices;Maintain awareness of the security environment of all program offices;Review, update, implement and enforce security policies and procedures for the program in all field offices. Reviews and updates physical security guidelines, protocols, and emergency plans on an ongoing basis and updates them where necessary.Provides detailed analysis and recommendations for security and travel for any event or program activity held in field officesProvides routine and emergency security updates to program staff;Develops a network of professional security contacts and local actors;Maintains a relationship with NGO SPAS and UNDSS and attends security coordination meetings;Provides on-going security training and refresher courses on all aspects of security protocols to program staffA minimum of 4 years of professional experience in logistics, procurement, security awareness and management and operations working in a post-conflict or conflict environment. Knowledge of NGO operations strongly preferred.Undergraduate degree in Logistics/Procurement, Business Management, Social Sciences, or related field. A Masters degree/professional qualification in one of those fields is preferred.Excellent interpersonal, organizational and time management skills.Excellent communication skills (oral and written).Cross-cultural sensitivity, command of local language desirableDemonstrated capacity to function well in a team and contribute effectively to team efforts.Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environments and physical conditions with limited resources.Proven security management skills, with emphasis on the unique security requirements of humanitarian aid work.Practical knowledge of tools and mechanisms and procedures for personal and organizational security. Have a broad understanding of the global security issues.Experience with telecommunications devices (SAT phones, Thurayas) preferred.Experience working with multi-cultural teams.Superior verbal and written communications skills ,Gives attention to detail and has an analytical mindset.Strong interpersonal skillsPublic relations oriented with tact, diplomacy and respect for social protocol;Excellent organizational and time management skills.Ability to work independently and under pressure in a rapidly changing professional environment.Strong computer skills in MS Office and other relevant applications;Ability to maintain momentum on multiple activities and processes simultaneously;Demonstrated integrity, maturity, independent thinking, and judgment;Willingness to undertake extensive travel to field officesWillingness to assume a range of unanticipated assignments;This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team and be part of building resilience and economic growth in Africa, please submit your application to jobs@adesoafrica.org, or hand deliver it to THE FORMER RED CROSS OFFICE, ISIOLO TOWN quoting the position on the envelope, by 5 February 2013. Each application should be addressed to the Human Resources Manager and include the following:An updated CVAn application letter which should include remuneration requirements and contact information for three work-related referees.Women candidates are encouraged to apply
Only short-listed candidates will be contacted.