Ipas Human Resource & Office Manager Job in Nairobi, Kenya

Africa Alliance, Nairobi, Kenya

Position Announcement: Human Resource & Office Manager
 

Overview: Ipas, a global, non-profit reproductive health organization, working in Kenya seeks a Human Resources and Office Manager for the Nairobi office. 

The HR & Office Manager is primary responsible for identifying staffing needs and facilitating staff recruitment, on-boarding & exits, enrollment of staff on relevant benefits, and assignment of staff to appropriate training programs. 

This position submits operational and personnel budgets and reviews and reports on these budgets as required. 

Implements, reviews and changes organizational and office policies as needed to work towards improving the organizational climate.

Responsibilities:

• Collaborates with each state office in periodically reviewing their infrastructure status, including IT equipment upgrades and ensuring the office is adhering to established processes


• Prepares annual personnel budget and operational budget, including mid-year revisions and regular monitoring


• Works with a HR Consulting firm in filling vacant positions and facilitating recruitment of the identified individual and their on-boarding


• Prepares annual staff and consultant contract renewals


• Implements the employee satisfaction survey, reports back on its outcome, and works with the Program Country Director in improving organizational climate


• Coordinates with NC Global HR on human resources programs, trainings, and policies


• Recruits, manages and supervises other office employees


• Managers office safety & security


• Responsible for office IT management


• Responsible for overall office facilities management


• Collaborates with in-country Finance Manager in reference to monitoring standard operating procedures compliances and budget utilization


• Works with Program Manager in reference to HR updates, adherence to office policies, and understanding office requirements


• Collaborates with Programs State Program Officers in reference to office requirements, including staff on-boarding where applicable


• Works with KSIT Manager in NC Global in reference to IT updates


• Works with NC Global HR in references to on-boarding, staff changes, performance management programs, trainings and policies


• Manages relationships with external entities including IT service providers and travel managers


• Performs other duties as assigned

Requirements:

• Bachelor’s degree in related field


• 8 years’ experience in human resources and office management


• Previous supervisory experience


• Some international NGO experience


• Working knowledge of HR policies and procedures


• Working knowledge of Kenya labor laws and application to operations


• Experience working in a global matrix organization

Ability to travel 10%

Application Details
 

We do not accept phone calls but we encourage you to visit our website: http://www.ipas.org before applying. 

This position will remain open until it is filled. 

Due to anticipated volume of applications, only qualified applicants will be contacted.

Ipas is an Equal Opportunity Employer