Field Coordinator Job in Kenya

Job
Title: Field
Coordinator

Categories: Collaboration

Working time: 100%

Location: Dadaab

Reports to: Country Representative

Number of subordinates: 45

Context:

Terre des hommes Foundation is
an independent, neutral, and impartial Swiss organization founded in 1960,
dedicated to bringing about significant and lasting change in the lives of
children and young people, especially those most at risk.  Tdh ensures
their well-being and the effective implementation of their rights as defined in
the Convention on the Child's Rights and other human rights instruments. To
make a difference, Tdh focuses our efforts on maternal and child health,
children and young people in migration situations, and access to justice. Tdh
promotes the active participation of children and young people to empower them.
We advocate for their rights and support them in expressing their needs and
interests. Tdh works in fragile contexts and conflict zones, as well as in more
stable environments.

Tdh is present in Kenya since
2011. Currently Tdh is providing protection and health/nutrition services for
children and families affected by migration, drought and poverty in Korogocho
informal settlement in Nairobi, in Garissa County, in Dadaab and Kakuma refugee
camps, Kalobeyei settlement and host communities In Garissa County, Tdh
supports the Ministry of Health in to contribute to reduction in morbidity and
mortality by early detection, referral and provision of appropriate
treatment/management to severe malnourished children (6-59 months), pregnant
and lactating women (PLW). In addition, a WASH component will be integrated in
the activities.

The intervention in Dadaab and
Kakuma refugee camps, Kalobeyei settlement and host communities is focused on
prevention and response to child protection needs while strengthening
protection community-based mechanisms in the refugee operation and its host
communities.

In Korogocho informal
settlements, Tdh implements early child development activities and child
protection activities with a strong community-based approach aiming at
decreasing violence against children and strengthening child protection
mechanisms.

 

Job Description:

The Field Coordinator reports
to the Country Representative and s/he is in charge of representing Tdh in
Dadaab area. S/he coordinates the smooth implementation of Tdh projects in
Dadaab refugee camps and host community villages. S/he is responsible for
external relations and security management, base and staff management,
coordination of support activities (logistics, finance) and project activities.
S/he also contributes to programme development and external/internal reporting.

The Field Coordinator is a
member of Tdh Kenya Senior Management Team. S/he has direct access to key
information, such as the general strategy of Tdh in Kenya, including programming
objectives in the field, financial details and security guidelines. A
professional sense of security, confidentiality, and proper representation is
paramount.

The incumbent will conduct his
or her duties in respect of the Charter of Terre des hommes and Tdh Child
Protection Policy.

Terre des hommes expects that
its contractors’ professional conduct reflects proper behaviour in accordance
with local culture and traditions. The incumbent assures the moral protection
of the name of Terre des hommes and defends in all circumstances the interests
of the organisation.

Tdh intervenes without any
affiliation for politics, religion or financial profit. The incumbent will
direct his or her activities and engagements without preoccupation of
political, racial or religious affiliation.

 

Main responsabilities:

Representation

Ensures the representation towards stakeholders in
and around Dadaab.

Ensures overall Tdh coordination with the UN
agencies and government representatives in Dadaab and operational
representation where relevant in Dadaab area, including sharing of information
and reporting.

Interacts with representatives of the local communities
and ensures a constructive dialog to make sure that Tdh activities, policies
and procedures are well known by local communities.

Attends to all appropriate external humanitarian
meetings, both general and sector, in order to ensure Tdh’s aims and activities
are communicated with humanitarian partners.

In coordination with the Country Representative,
guarantees that all formalities required by the government are prepared
properly, kept up to date, and presented punctually.

Makes recommendations to the Country Representative
regarding security issues, including enacting hibernation and/or evacuation
plans.

Acts as the local Tdh focal point for monitoring
visits and local queries posed by donors.

Networks with other NGOs and entities in the
interest of information sharing and best practices.

Base/Operations Management

Coordinates the activities of all Tdh teams in
Dadaab, whether support activities (finance, logistics, human resources, ethics
and compliance) or project activities (case management, psychosocial support,
socioeconomic empowerment, monitoring and evaluation).

Oversees the interactions among colleagues on site,
compliance with Tdh policies, internal regulations and especially the Global
Code of Conduct.

Provides updates and recommendations to the Country
Representative and to the Senior Management Team in Nairobi about Dadaab
context and Tdh activities in the area.

Acts as the instrument of management and
facilitation for programme activities; ensures proper office functioning for
the achievement of support roles and tasks while respecting budget and timeline
parameters; a service-oriented support outlook will be maintained by support
staff members.

Follows and facilitates the implementation of
projects action plans; facilitates exchange and troubleshooting; follows up on
Country Representative’s orientations.

Contributes to proposal drafting as requested;
reviews and edits final versions.

Facilitates coordination among key staff members of
project and support teams in Dadaab.

Organises internal coordination meetings and
workshops for cross-departmental issues and planning purposes in Dadaab.

Organises, maintains and supports a ‘back up’ system
for key Tdh staff for coverage during work absences.

 

Security

Ensures that all Tdh staff in Dabaab, whether based
there or visiting the project, are aware of Tdh security procedures and
strictly comply with them.

Collects primary indications for security matters
from a variety of sources and share relevant information with the Country
Representative and with the Dadaab team as relevant.

Ensures the regular update of all security plan
documents and tools, incl. emergency plans, contact lists, emergency kits, etc.

Compliance with Tdh Policies and Procedures

Promotes and adheres to Tdh policies and procedures:
General Code of Conduct, Protection from Sexual Exploitation and Abuse, Child
Safeguarding, Anti-Fraud and Corruption, etc.

Commits to ensure the best implementation possible
of Tdh policies and procedures in Dadaab, including participation in annual and
regular audits.

Commits to inform the Country Representative and/or
Deputy CR in charge of Programs and/or the Desk Officer and to deal with any
case of any allegations or possibility of transgression, even potential, of Tdh
policies and procedures.

Human resources management

Leads and manages project and support staff in
Dadaab, encouraging effective team work and providing supervision and guidance,
especially on issues related to cross-sectoral collaboration and harmonizing
approaches.

Raises any questions to the Country Representative
regarding Tdh compliance with basic requirements of the local law in respect to
employment conditions and related matters.

Assists the Senior HR Officer in staff resource
planning: job descriptions, recruitment, induction and training for all staff
as appropriate.

Ensures regular performance appraisals and
encourages the personal development plans and the identification of training
needs.            

Programme Strategy and planning

In collaboration with the Country Representative
(CR) and the Deputy CR in charge of Programs contributes to the design and the
review of Tdh strategy and objectives in Dadaab area

Facilitate strategic alignment of activities to
ensure that programmes are implemented in line with Tdh’s overall strategic
goals.

Monitoring and Evaluation

Supports the project team in implementing Tdh
monitoring and evaluation system to evaluate programme results and makes
recommendations for future programme directions.

In coordination with the Deputy CR in charge of
Programs, monitors and evaluates monthly project progress and makes
recommendations.

General Administration and Logistics

In collaboration with the Finance Coordinator,
reviews monthly budget vs. actual reports in order to orient future budgetary
expenditures and allocations.

Respects transparent management procedures as
defined in the Tdh Kenya Staff Regulations.

Reporting

Produces a monthly report and submits it to the
Country Representative.

Integrates context assessment of Dadaab into
reporting and communications; identifies geopolitical trends and indicators
which may impact programme activities in Kenya.

Ensures timely submission of monthly situation
reports by Dadaab staff members.

 

Competencies:

Masters Degree in Social Sciences or any other
related field from an accredited academic institution;

Extensive team and project management experience
(proposal development, report writing, budget management, staff development) in
humanitarian contexts.

At least 7 years of experience in a similar
position/high management position in the field;

Excellent communication, negotiation and conflict
resolution skills;

Demonstrated ability to maintain integrity in
performing responsibilities assigned;

Mature individual, able to work independently, under
pressure, able to maintain accuracy, paying attention to details, meeting
deadlines and working with minimal supervision;

Experience of security management in remote areas;

Significant knowledge of international humanitarian
response and donors;

Strong interpersonal and intercultural skills with
proven ability to work effectively and harmoniously with a team of colleagues

Commitment to and understanding of Tdh aims,values
and principles

Experience working in Dadaab is an advantage.

 

Languages:

Fluent in English and Swahili, Somali an advantage

Child protection policy

Commit to respect the Child Safeguarding Policy.

Commit to ensure the best implementation possible of
the Child Safeguarding Policy in Kenya, including participation in annual
audit, and reviews and updates of action plan.

Commit to inform the Country Representative and/or
the Field Coordinator to deal with any case of any allegations or possibility
of transgression, even potential, of the Child Safeguarding Policy.

Abuse Prevention Policy - Operational Risk
Management

Commit to respect Tdh Risk Management Policies
including: Child Safeguarding Policy, Safety and Security Policy and
Anti-Fraud/Corruption Policy, Code of Conduct, Whistle Blowing Policy.

Commit to ensure the best implementation possible of
the Tdh Risk Management Policies.

Commit to inform supervisors and to deal with any
cases, allegations, or possibility of transgression, even potential, of the Tdh
Risk Management Policies.

 

Application modalities:

Only candidates who fit the
requirements above are invited to submit a covering letter and a CV including
references. Candidates from the local community are encouraged to apply.

The application should be
emailed to ken.recruitment@tdh.org. Kindly
indicate the position on the subject line of the e-mail - only applications
which will have complied with this request will be shortlisted. Kindly note
only applications sent to this email address will be considered.

Closing date for the application of this position is
20th of June 2023.

Please note that applications will be reviewed on a
rolling basis.

Only shortlisted candidates
will be contacted for a written test and oral interview.

Tdh’s recruitment and selection
procedures reflect our commitment to protect children’s rights, which includes
the prevention of all forms of child abuse.

Tdh is an equal opportunity
employer.