Operations Assistant Job in Kenya

Our client is looking to employ
an Operations Assistant to provide high quality executive support to
Chief Operating Officer (COO) and occasionally the Managing Director and
leadership team.

This individual is expected to
tackle new challenges in a fast-moving manufacturing environment across
different departments. In this role you will need to work well in a team
environment, be able to represent the manager/group with professional courtesy
and acumen and deliver flawless work out

Duties and Responsibilities

Operations

• Assist the COO to develop and implement strategies and
  processes that maximize the productivity of the company's employees and
  daily business functions. This includes creating templates and dashboards
  that allow the COO to easily track departmental and individual KPI’s and
  metrics, record and report on performance, ensuring operational
  excellence. Within these templates and dashboards, the OA shall:


• Ensure timely entry of data from source documents


• Compile, verify accuracy and sort information for data input
  and output


• Reviewing data for deficiencies & errors


• Correcting any data incompatibilities and checking out for
  accuracy reasons


• Work closely with senior management and department heads to
  ensure project/program scopes and success criteria are clearly
  established; develop and manage overall project/program plans to meet
  deliverables. Manage cross-functional timelines and follow-up with team
  members to ensure timely completion of tasks.


• Oversee execution and delivery of all projects and programs
  within span of program control. Create and deliver project and program
  review presentations.


• Work closely with Finance on translating operational
  performance into financial performance.


• Identify gaps and opportunities for an effective data
  collection and reporting system as well as frequent internal and external
  bench marking. Support the development and sharing of good practices
  within the organization

Sales

• Together with the distributor, develop and or execute
  Top-to-Top meetings, Joint Business Plans and promotional plans that will
  address both consumer and trade needs.


• Plan and execute trade audits ensuring no stock out, 100%
  compliance to promotional plans and 5P’s. Identify gaps and opportunities,
  and together with the COO and Distributor team create plans and strategies
  to close gaps


• Always ensure appropriate levels of inventory versus
  sell-out. Ensure forecast accuracy/timeliness and communicate with Production
  & Logistics to ensure no stock outs.


• Provide input into advertising and media plans as may be

Import/Export

• Process all documents by validating data integrity and
  accuracy.


• Liaise with the accounts team to monitor and ensure
  vessel/shipment related payments are made or collected in a timely manner.


• Create, assemble, and present applicable export documentation
  required per Kenya, and destination country specific requirements in
  accordance with import and export laws and regulations.


• Schedule and lead a document verification session with COO
  prior to release of import/export documents.


• Maintain import/export files in an organized and catalogued
  system.

Requirements:

• Minimum of a degree in a business-related course preferred.


• Excellent knowledge of Microsoft Suite, particularly Excel.
  Experience in a business work environment preferred.


• Strong analytical skills and ability to develop meaningful
  insights from data. Self-starting and able to adapt work priorities in
  response to complex or changing environment.


• At least 5 years of working experience in a high-pressure
  environment.


• Extensive knowledge of and competency in project management
  methodology and processes, including planning tasks and allocating
  resources, risk management, working in teams, issues management,
  monitoring and reporting, and documentation.


• Strong leadership skills and track record of driving projects
  to successful completion. Highly developed problem-solving and negotiation
  skills.


• Excellent written and verbal communication skills.


• Must be proficient (written and spoken) in English, and
  preferably, in Swahili


• Ability to travel for long hours and frequently

This role will be based in
Nairobi. The candidate may be required to travel from time to time to Ukunda
(Kwale) for 1-2 week periods.

Requirements

• Minimum of a degree in a business-related course preferred.


• Excellent knowledge of Microsoft Suite, particularly Excel.
  Experience in a business work environment preferred.


• Strong analytical skills and ability to develop meaningful
  insights from data. Self-starting and able to adapt work priorities in
  response to complex or changing environment.


• Over 5 years of experience working in a high-pressure
  environment.


• Extensive knowledge of and competency in project management
  methodology and processes, including planning tasks and allocating
  resources, risk management, working in teams, issues management,
  monitoring and reporting, and documentation.


• Strong leadership skills and track record of driving projects
  to successful completion. Highly developed problem-solving and negotiation
  skills.


• This role will be based in Nairobi. The candidate may be
  required to travel from time to time to Ukunda (Kwale) for 1-2-week
  periods.


• Excellent written and verbal communication skills.


• Must be proficient (written and spoken) in English, and
  preferably, in Swahili

How to Apply

Qualified candidates should
send their CV’s quoting relevant skills, qualifications and experience to
careers@britesmanagement.com

Interviews will be done on a
rolling basis until the position is filled.

Only the shortlisted candidates
will be contacted.